Colibo vs InStaff
Colibo
colibo.comInStaff
instaff.orgSide by side
| Figure | Colibo | InStaff |
|---|---|---|
| Price from | €16/mo | $0.20/mo |
| Free plan | — | Yes |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| API | Yes | — |
| Self-hosted | Yes | — |
| Plans published | 1 | 10 |
| Spec score · Intranet Software | 8.2 (#12) | 8.2 (#14) |
| Headquarters | Aarhus, Denmark | Mississauga, Ontario, Canada |
| Integrations | Colibo integrates directly with Microsoft 365 and Google Workspace, including files, emails, tools, and Outlook calendar events. | InStaff supports structured exports, imports, and custom integrations; its time-tracking page names Sage, QuickBooks, ADP, and Microsoft Dynamics and offers a native Sage 300 integration. |
| Product | Colibo is a digital workplace and intranet platform for companies, public institutions, and authorities. | InStaff is a configurable employee portal for time tracking, paystubs, employee documents, announcements, directories, and related employee operations. |
| Support | Colibo lists 24/7 monitoring and support, a service-level agreement, and security training for staff. | Every portal includes customer support from 9 AM to 5 PM ET. |
Plans
InStaff
- Announcements & SurveysFree
- Employee Records Hub$0.20 a month
- Paystubs & Tax Forms$0.48, paid once
- Time Off Management$1 a month
- Expense Management$3 a month
- Time Tracking$5 a month
- Certifications & Licenses$20 a month
- Portal — up to 100 employees$40 a month
- Portal — 101–500 employees$80 a month
- Portal — 501+ employees$100 a month
In their own words
InStaff
InStaff is a configurable employee portal for time tracking, time-off requests, paystubs, documents, announcements, directories, and related employee operations. Time tracking includes digital timesheets, mobile clock-in, shared terminal mode, face or QR verification, and geofencing. Employees can request time off from any device, with configurable approval workflows, balances, and tracking rules. The portal stores policies, forms, contracts, and employee documents, with electronic signatures. Uploaded PDF paystubs are sorted and delivered to employee accounts, with a default retention period of seven years. Approved time can be exported as CSV or PDF or retrieved through the API. The service supports structured imports and exports, custom integrations, and a native Sage 300 integration. Every portal includes MFA, encrypted portals, role management, and regular product and security updates. InStaff is web-based, was founded in 2014, and is headquartered in Mississauga, Ontario, Canada. A 14-day trial is available and there is no free plan. Portal pricing starts at $40.00 per month for up to 100 employees; separate listed modules include time tracking at $5.00 per user / month and time-off management at $1.00 per user / month.