ComplyFlow vs SmartBid
ComplyFlow
complyflow.com
SmartBid
smartbid.coSide by side
| Figure | ComplyFlow | SmartBid |
|---|---|---|
| Price from | Free | — |
| Free plan | Yes | — |
| Free trial | — | — |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | — | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 10 | 1 |
| Spec score · Subcontractor Software | 9.1 (#1) | 6.9 (#8) |
| Founded | The company says Phil Wallach, Mitchell Bourne and Sam Bourne founded ComplyFlow in Manly in 2009. | 2006 |
| Integrations | Native connectors are listed for Microsoft, Okta, Yardi, TechnologyOne, KeyWatcher Australia, Unicard, Torus, intelliPermit, hsi, solv, Power BI and CoreVision. | The site lists integrations including Procore, Autodesk BIM 360, Dropbox, STACK, ConstructConnect Network, SmartInsight, ShareFile, and ConsensusDocs. |
| Prequalification | It checks contractor companies against customer-defined requirements, including insurance, licences and safety evidence. | Users can prequalify subcontractors with ConsensusDocs 721 forms or a custom questionnaire builder. |
| Purpose | ComplyFlow manages contractor compliance across companies, Workers, sites, and safety processes on one record. | SmartBid is construction bid management software for general contractors, including prime, commercial, and residential GCs. |
| Security | ComplyFlow says it has been ISO 27001 certified since 2019 and hosts data in Australian AWS data centres, encrypted at rest and in transit. | SmartBid says project data is private and secure and shared only with people granted access; its plan room uses Microsoft Azure Cloud for file storage. |
| Support | The integration page describes implementation help from system mapping through go-live and says a support team is available by phone; white-glove and enterprise support packages are listed separately in the pricing calculator. | The site lists 24/7 customer service, live call support, training, and an online Help Center; some support packages are additional cost. |
Plans
ComplyFlow
- Contractor company registrationFree
- StarterFree
- Worker licence FreeFree
- Pro$2.92 a month
- Contractor Worker licenceA$35 a year
- Worker licence Standard$35 a year
- Worker licence Premium$70 a year
- AI-reviewed prequalificationA$100 a year
- Simple pre-qualification$100 a year
- Client platformPriced on request
In their own words
ComplyFlow
ComplyFlow manages contractor compliance across companies, workers, sites, and safety processes on a shared record. Its modules cover prequalification, workforce compliance, training and induction, site access, visitor sign-in, documents, permits, inspections, equipment, incidents, and risk management. AI tools can compare uploaded documents with configured requirements, flag missing information, and help draft review criteria; the company says its team makes the decisions. Integrations include native connectors, a REST API, and an MCP server. The API reads every module and supports writes for staff, sites, work orders, inspections, and competencies. Free iOS and Android apps support gate sign-in and compliance checks, plus offline inspection checklists that sync when connectivity returns. ComplyFlow says it has held ISO 27001 certification since 2019 and hosts data in Australian AWS data centres, encrypted at rest and in transit. Contractor company registration is free. Worker licences cost A$35 a year, and AI-reviewed prequalification costs A$100 a year when a client requests it. Client platform pricing is by custom quote.
SmartBid
SmartBid is bid management software for general contractors, including prime, commercial, and residential GCs. Teams can organize bid projects, send invitations and addenda, and receive subcontractor proposals through uploads. Its online plan room centralizes project files and supports customized access and editing permissions. Contractors can prequalify subcontractors using ConsensusDocs 721 forms or custom questionnaires, while BidTabs helps estimators calculate and compare proposals side by side. The Compliance module tracks licenses, certificates of insurance, and W-9 documents, using OCR to reduce manual data entry. Listed integrations include Procore, Autodesk BIM 360, Dropbox, STACK, ConstructConnect Network, SmartInsight, ShareFile, and ConsensusDocs; the plan room can also connect to a range of cloud storage services. SmartBid is available over an internet connection and through Android, iOS, and Windows mobile apps, with no installation required. API access is included with the license. Pricing is on request; the annual license scales access by user count, and invited subcontractors can access it at no cost.