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ComplyFlow

complyflow.com

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Spec score 9.3 #1 of 29 in Checklist Software

What it is

ComplyFlow manages contractor compliance across companies, workers, sites, and safety processes on a shared record. Its modules cover prequalification, workforce compliance, training and induction, site access, visitor sign-in, documents, permits, inspections, equipment, incidents, and risk management. AI tools can compare uploaded documents with configured requirements, flag missing information, and help draft review criteria; the company says its team makes the decisions. Integrations include native connectors, a REST API, and an MCP server. The API reads every module and supports writes for staff, sites, work orders, inspections, and competencies. Free iOS and Android apps support gate sign-in and compliance checks, plus offline inspection checklists that sync when connectivity returns. ComplyFlow says it has held ISO 27001 certification since 2019 and hosts data in Australian AWS data centres, encrypted at rest and in transit. Contractor company registration is free. Worker licences cost A$35 a year, and AI-reviewed prequalification costs A$100 a year when a client requests it. Client platform pricing is by custom quote.

Spec sheet

What it does
ComplyFlow is a cloud contractor-compliance platform that keeps contractor companies, workers, sites and safety records together.Read 15 Oct 2026 · complyflow.com
Purpose
ComplyFlow manages contractor compliance across companies, Workers, sites, and safety processes on one record.Read 28 Sep 2026 · complyflow.com
Integrations
Native connectors are listed for Microsoft, Okta, Yardi, TechnologyOne, KeyWatcher Australia, Unicard, Torus, intelliPermit, hsi, solv, Power BI and CoreVision.Read 15 Oct 2026 · complyflow.com
Mobile apps
Live Access signs Workers in at gates and checks their compliance; the Inspection app supports offline checklists and syncs findings when connectivity returns, and both are free native apps for iOS and Android.Read 28 Sep 2026 · complyflow.com
Security
ComplyFlow says it has been ISO 27001 certified since 2019 and hosts data in Australian AWS data centres, encrypted at rest and in transit.Read 28 Sep 2026 · complyflow.com
Support
The integration page describes implementation help from system mapping through go-live and says a support team is available by phone; white-glove and enterprise support packages are listed separately in the pricing calculator.Read 28 Sep 2026 · complyflow.com
Headquarters
Sydney, AustraliaRead 28 Sep 2026 · complyflow.com
Founded
The company says Phil Wallach, Mitchell Bourne and Sam Bourne founded ComplyFlow in Manly in 2009.Read 15 Oct 2026 · complyflow.com
Access controls
The security page says access is granted through permission schemes by module and site, with separate controls for personal information; external tokens inherit user permissions and can be read-only.Read 28 Sep 2026 · complyflow.com
AI course drafting
AI can draft induction or training courses from a customer’s procedures for editing and publication.Read 15 Oct 2026 · complyflow.com
AI document review
AI reviews safety plans, SWMS, insurance certificates and prequalification submissions against criteria set by the customer.Read 15 Oct 2026 · complyflow.com
AI tools
AI can read uploaded documents against configured requirements, identify missing information, and help draft review criteria; the company says its team makes the decisions.Read 28 Sep 2026 · complyflow.com
API documentation depth
The Help Center lists 47 API articles covering staff, contractors, workers, documents, plant, training, incidents, inspections, live access, risks, permits, work orders and sites.Read 15 Oct 2026 · help.complyflow.com
API limits
The integration page says the API reads every module and supports writes for staff, sites, work orders, inspections, and competencies.Read 28 Sep 2026 · complyflow.com
Company headquarters
LinkedIn lists headquarters at Manly, New South Wales, Australia.Read 15 Oct 2026 · au.linkedin.com
Company size
LinkedIn lists ComplyFlow as a privately held software company with 11–50 employees.Read 15 Oct 2026 · au.linkedin.com
Data hosting
The service says data is hosted in Australian AWS data centres and encrypted at rest and in transit.Read 15 Oct 2026 · complyflow.com
Digital permits
Digital permits can be raised, routed for approval and closed on a phone.Read 15 Oct 2026 · complyflow.com
Identity security
Microsoft and Okta OAuth 2.0 SSO, MFA, role/site permissions and expiring personal API tokens are supported.Read 15 Oct 2026 · complyflow.com
Incident management
Incidents support corrective actions with owners and due dates, and potentially notifiable incidents can be restricted to a named security group.Read 15 Oct 2026 · complyflow.com
Inspections
The Inspection app runs checklists offline, stores photos on the device and syncs findings later, turning failed checks into assigned actions.Read 15 Oct 2026 · complyflow.com
Legal developer name
The app stores identify the developer as COMPLY FLOW PTY LTD.Read 15 Oct 2026 · play.google.com
Lifecycle features
Its listed modules cover prequalification, workforce compliance, training and induction, site access, visitor sign-in, site documents, permits, inspections, plant and equipment, incidents, and risk management.Read 28 Sep 2026 · complyflow.com
Limit: customization
A reviewer wanted to hide unused options and customize the platform, saying that capability may require another plan.Read 15 Oct 2026 · softwareadvice.com
Limit: mobile bugs
Apple’s version history documents repeated fixes for crashes, sync failures and inspection data problems.Read 15 Oct 2026 · apps.apple.com
Limit: performance
Some reviewers report slow navigation, cumbersome screen changes or generally sluggish functionality.Read 15 Oct 2026 · softwareadvice.com
Limit: sign-in tracking
One reviewer said the product could not track sign-in and sign-out as needed.Read 15 Oct 2026 · softwareadvice.com
MCP access limit
MCP access is read-only and inherits the creating user’s permissions, site assignments and selected scopes.Read 15 Oct 2026 · help.complyflow.com
MCP server
An MCP server connects Claude, Claude Code and GitHub Copilot to ComplyFlow through scoped API tokens.Read 15 Oct 2026 · help.complyflow.com
Plant and equipment
Plant and vehicles can be registered, inspected and monitored for compliance and service status.Read 15 Oct 2026 · complyflow.com
Praise: compliance tracking
Reviewers praise expiry notifications, centralized document tracking and easier contractor onboarding.Read 15 Oct 2026 · softwareadvice.com
Praise: customer support
Reviewers repeatedly praise responsive support, online chat and high customer-service scores.Read 15 Oct 2026 · softwareadvice.com
Prequalification
It checks contractor companies against customer-defined requirements, including insurance, licences and safety evidence.Read 15 Oct 2026 · complyflow.com
Rating on Apple App Store
No rating displayed because the app has insufficient ratings or reviewsRead 15 Oct 2026 · apps.apple.com
Rating on Capterra
4.1 out of 5 from 8 reviewsRead 15 Oct 2026 · capterra.com
Rating on GetApp
4.0 out of 5 from 7 reviewsRead 15 Oct 2026 · getapp.com.au
Rating on Google Play
No rating displayed; the listing shows 1K+ downloadsRead 15 Oct 2026 · play.google.com
Rating on Software Advice
4.1 out of 5 from 8 reviewsRead 15 Oct 2026 · softwareadvice.com
REST API
The platform exposes a JWT-authenticated REST API with test and production environments, module-level scopes and documented read/write endpoints.Read 15 Oct 2026 · complyflow.com
Risk management
A live risk register records risks, owners and controls.Read 15 Oct 2026 · complyflow.com
Security certification
Comply Flow Pty Ltd states that it has held ISO/IEC 27001 certification since 2019 and AWS Qualified Software status since 2023.Read 15 Oct 2026 · complyflow.com
Site access
The Live Access app uses QR sign-in and checks induction, licences, insurance and permits before entry.Read 15 Oct 2026 · complyflow.com
Starter regional limit
The Starter account guide says Starter is currently available only in Australian data centres.Read 15 Oct 2026 · help.complyflow.com
Support and documentation
Support is provided by email and a Help Center containing task guides with screenshots plus developer API documentation.Read 15 Oct 2026 · complyflow.com
Target users
The site lists use across construction, mining, manufacturing, government, healthcare, utilities, transport, facilities, and other contractor-heavy sectors.Read 28 Sep 2026 · complyflow.com
Training and induction
Workers can complete site inductions online from phones before arriving.Read 15 Oct 2026 · complyflow.com
Visitor sign-in
Visitors can sign in through the same QR or kiosk workflow used for site access.Read 15 Oct 2026 · complyflow.com
Workforce compliance
Worker profiles track licences, tickets and training across multiple clients, with renewal reminders.Read 15 Oct 2026 · complyflow.com

Plans and prices

Contractor company registration Free Register company, add Workers, and hold documents at no charge Read 28 Sep 2026 · complyflow.com
Starter Free Up to 5 users · up to 5 sites · essential reports · limited core modules · QR site signs · basic inductions Read 15 Oct 2026 · dev.complyflow.com
Worker licence Free Free per user per annum Internal documents · HR management Read 15 Oct 2026 · help.complyflow.com
Pro $2.92 a month per seat / month Full module access · AI tools and automations · advanced reporting · eLearning authoring · supplier management · integrations Read 15 Oct 2026 · dev.complyflow.com
Contractor Worker licence A$35 a year AU$35 a year per Worker on site One licence per Worker, valid with every Client on ComplyFlow Read 28 Sep 2026 · complyflow.com
Worker licence Standard $35 a year per user per annum Standard industries and risk profiles · assignable to Standard clients Read 15 Oct 2026 · help.complyflow.com
Worker licence Premium $70 a year per user per annum Heavy industry and regulated sectors · assignable to Standard or Premium clients Read 15 Oct 2026 · help.complyflow.com
AI-reviewed prequalification A$100 a year AU$100 a year Standard AI-reviewed prequalification, charged only if a Client asks for one Read 28 Sep 2026 · complyflow.com
Simple pre-qualification $100 a year per annum ABN verification · insurances · workers compensation · accepts CM3, Avetta, ISO45001 and AS/NZ 4801 certificates Read 15 Oct 2026 · dev.complyflow.com
Client platform Priced on request Custom quote; pricing calculator page lists annual unit prices and optional modules First 5 internal users free, then $35/user/year; optional modules $24/user/year per module; first 5 sites free, then $200/site/year; contractor and Worker fees also listed Read 28 Sep 2026 · complyflow.com

Every ComplyFlow plan and price →

Strong points and limits

Strong points

  • Modules cover compliance from prequalification to risk management
  • API reads every module
  • Offline inspection checklists sync when connected
  • Free contractor company registration
  • Data hosted in Australian AWS data centres

Limits

  • Worker licence costs A$35 a year
  • AI-reviewed prequalification costs A$100 a year when requested
  • Client platform pricing is by custom quote

Who it suits

ComplyFlow suits organisations managing contractors across sites and safety processes, including contractor-heavy sectors such as construction, mining, healthcare, and utilities. Its mobile apps also serve Workers signing in and teams conducting inspections offline.

ComplyFlow in depth

Read the full write-up

ComplyFlow is a broad contractor-compliance system for organisations coordinating workers, companies and sites. It is best suited to contractor-heavy operations with recurring safety and access processes, rather than a small team wanting only digital inspections. The platform’s breadth is its main advantage, while per-worker charges, AI-review fees and custom client pricing require careful budgeting.

Overview

Founded in 2009 and headquartered in Sydney, ComplyFlow brings contractor records, site information and safety work into a shared system. Its target sectors include construction, mining, manufacturing, government, healthcare, utilities, transport and facilities. The lifecycle coverage runs from prequalification and workforce compliance through induction, site access, permits, inspections, incidents and risk management. That makes it a credible operational system for organisations managing compliance across many sites and client relationships.

The freemium structure is useful for contractor registration, but it does not make the whole service free. Contractor workers and client-side platform use can add recurring costs, and AI-reviewed prequalification is charged when a client requests it.

Key features

Compliance across site activity

Modules cover prequalification, workforce compliance, training and induction, visitor sign-in, site documents, permits, plant and equipment, inspections, incidents and risk management. Assignments and recurring schedules support repeated obligations, while photo and signature capture provides evidence for field work. This breadth suits businesses that need one compliance workflow from onboarding to daily site controls; it is likely excessive for a narrow checklist requirement.

AI-assisted document review

AI reads uploaded documents against configured requirements, identifies missing information and helps draft review criteria. ComplyFlow says its team makes the decisions, so the feature assists review rather than replacing accountable human judgement. It is most useful where prequalification generates substantial paperwork, but the separate annual fee matters for clients with occasional requests.

Integrations and API

Native connectors include Microsoft, Okta, Yardi, TechnologyOne, KeyWatcher Australia, Unicard, Torus, intelliPermit, hsi, solv, Power BI and CoreVision. A REST API and MCP server extend that reach. The API reads every module and can write staff, sites, work orders, inspections and competencies, giving integration teams unusually broad control over operational data. Implementation help covers system mapping through go-live, and phone support is available; white-glove and enterprise support are separate packages.

Mobile access and inspections

Live Access signs workers in at gates and checks compliance. The Inspection app runs checklists offline and synchronises findings when connectivity returns. Both are free native iOS and Android apps, a practical advantage for sites with unreliable connections. Security includes ISO 27001 certification since 2019, Australian AWS data centres, and encryption in transit and at rest. Module- and site-based permission schemes, separate personal-information controls, and external tokens that inherit user permissions (including read-only access) support controlled sharing.

Pricing

ComplyFlow uses freemium pricing, but the free element is specifically contractor company registration.

PlanPriceWhat it meansContractor company registrationfreeRegister a company, add workers and hold documents at no charge. Best for contractors entering the system before paid site participation.Contractor Worker licenceA$35 a yearAU$35 a year per worker on site; one licence works with every ComplyFlow client. The cost scales with active workforce size.AI-reviewed prequalificationA$100 a yearStandard AI-reviewed prequalification, charged only when a client asks for one. Suitable for contractors needing that review, not a universal requirement.Client platformCustom quoteThe calculator lists annual unit prices: first five internal users free, then $35/user/year; optional modules are $24/user/year per module; first five sites free, then $200/site/year. Contractor and worker fees also apply.The client plan’s free allowances favour small deployments, while additional users, sites and modules create predictable but layered annual costs. Request a quote when modelling a multi-site rollout.

Platforms

ComplyFlow supports web, iOS, Android and API access. Its native mobile apps cover gate access and offline inspections, while the API supports deep integration with existing systems.

Who it's for

Choose it when your organisation manages many contractors, sites and safety obligations and needs permissions, evidence, schedules and integrations in one environment. Construction, mining, utilities, facilities and government operations are natural fits. A small business needing occasional inspections, or a contractor wanting only a simple form app, may find the lifecycle platform and layered pricing unnecessary.

Pros and cons

Pros

Broad lifecycle modules connect onboarding, access, inspections, incidents and risk work.

Offline inspection capture and gate compliance checks suit field teams with inconsistent connectivity.

Deep API write support and many native connectors reduce duplicate data entry.

Australian hosting, ISO 27001 certification and granular permissions support sensitive contractor records.

Company registration is free, and one worker licence applies across every ComplyFlow client.

Cons

Client platform pricing is custom, making total cost harder to compare upfront.

Worker licences, additional sites, users and modules stack on top of the platform quote.

AI review costs AU$100 annually when requested, even though human decisions remain necessary.

The extensive module set may outweigh the needs of teams seeking only inspections or checklists.

Alternatives

For a focused checklist directory, see Checklist Software. Property operators comparing contractor workflows can also review Property Management Vendor Management Software.

Pick myInspections instead for inspections at $8 USD per month on its Landlord plan, with unlimited inspections and properties but one seat. Safesite suits teams wanting a free plan with unlimited members and guests, accepting that reports cover only the last 30 days. SafetyCulture (now Mitti) is a better fit for up to 10 seats and 300 AI credits per seat monthly on its free plan, with five active inspection templates.

Survtapp is preferable for lightweight form collection with a free tier capped at three users, 100 responses monthly, five MB storage, two kiosk devices, three forms and 120-day retention. DuloProof targets individuals with unlimited users, three active schedules, 10 AI templates monthly and 90-day retention on its free plan. Auditus is a paid inspection option from £12.99 per month with 1,500 audits or inspections a year. Fluix offers paid crew and operations tiers, while GoCanvas is a paid forms platform with an Essentials plan at $29 a year per user, three-user minimum and annual billing.

Verdict

ComplyFlow is a strong choice for multi-site, contractor-heavy organisations that need compliance records, access control, field inspections and integrations in one system. Choose it for lifecycle coverage and offline mobile work; look elsewhere if you need transparent all-in pricing or only a simple inspection and form tool.

Verdict

ComplyFlow combines contractor records, compliance modules, integrations, and mobile tools, including offline inspections. Contractor registration is free, while worker licences and requested AI-reviewed prequalification have listed annual charges; client platform pricing requires a quote.

Where Specifiction places it

Alternatives to ComplyFlowAll alternatives →