Cvent vs HEPCon

Cvent is an event registration product for web and mobile, supporting in-person, virtual, hybrid and webinar events. Registration features include branded websites, drag-and-drop design, email marketing, payments, reporting and AI workflows. The wider offering lists ticketing, onsite check-in, attendee apps and email, exhibitor tools, polls and Q&A. Attendee Hub includes a mobile event app and virtual experiences. Registration can be tried for free, but pricing is provided by quote and no plan prices are listed. Professional includes 15 user logins; Enterprise includes all user logins and lists MFA, SSO, task management, budget management and resource management. Cvent supports pricing and transactions in more than 130 global currencies and says customers receive 24/7 support from its client services team. Its stated security credentials include certification against ISO/IEC 27001 and ISO/IEC 27701, and audits under SOC 1 and SOC 2 Type II. Attendee data is encrypted in transit with TLS 1.2 and at rest with AES-256, and payment processing is PCI DSS compliant.

HEPCon provides mobile and web agendas for scientific, medical, and technical events with complex, multi-track programmes. Its app keeps the programme, abstracts, and maps on the device for offline access. Attendees can search by text or meaning, see changes to the programme, and use LaTeX-rendered content; organizers can detect conflicts between parallel sessions. Agendas can be imported or synced from Indico, EasyChair, ConfTool, Confex, OpenConf, EDAS, OpenReview, Microsoft CMT, or CSV and Excel exports. Public Indico, EasyChair, and ConfTool programmes can generate a private preview in about 30 seconds; setup from exports is handled within 48 hours. Attendees may browse anonymously, and institutional OIDC sign-in is available on request. Pricing is a fixed quote based on programme complexity, not attendee count. Core is free for programmes under 50 contributions; Pro starts at €500.00 per once, and Enterprise starts at €2,500.00 per once.