Decisions vs GovClerk Minutes

Decisions is meeting management software that records and transcribes meetings, produces AI summaries, tracks action items, and keeps a searchable archive. Teams can co-author agendas and collaborate on structured meetings stored in Teams. Tasks can sync to Microsoft Planner with assignees and due dates, and note templates are available. Decisions works in Teams, web, desktop, iOS, Android, Outlook, and Word, and connects with Microsoft 365 services including OneNote, Planner, and SharePoint. Optional AI connectors include Microsoft Copilot, Claude, and ChatGPT. Meeting content stays in the organization’s Microsoft 365 tenant; AI processing uses Azure OpenAI with no data retention. The free plan is available to organizations with up to 30 users on their Microsoft 365 tenant and requires no credit card. Basic costs $8 a month per user when billed annually and includes 200 AI credits monthly. Monthly billing has no lock-in and can be canceled anytime; annual billing runs for 12 months and saves up to 20%.

GovClerk Minutes turns meeting recordings into structured draft minutes, motions, votes and action items for review and adoption. Users can record inside the service or upload audio and video, then receive a searchable transcript with speaker attribution. The recording, transcript, draft, approvals and final minutes remain together through review. A timestamped audit trail records edits, approvals and publication, including timestamp verification and access trails. Templates can match organization type and jurisdiction, while decision and resolution archiving, named approvers and policy-based retention support records handling. Word and PDF export are included in plans, and the free plan allows both downloads. The service supports six languages, bilingual minutes and automatic language detection. Its homepage states that transcripts and minutes documents use AES-256-GCM encryption; the privacy policy describes AWS storage, encryption in transit and at rest, Clerk access controls and regular security assessments. Plans cover Android, iOS and web. Free access is available; Essential is $49.17/mo billed annually.