DocuWare vs OpenKM
DocuWare
start.docuware.comOpenKM
openkm.comSide by side
| Figure | DocuWare | OpenKM |
|---|---|---|
| Price from | £1,060/mo | $100/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | Yes |
| macOS | Yes | Yes |
| Linux | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Self-hosted | Yes | Yes |
| Plans published | 6 | 6 |
| Spec score · Document Management Software | 9.2 (#2) | 9.0 (#4) |
| Spec score · Paperless Office Software | 9.1 (#1) | 8.8 (#2) |
| Spec score · Enterprise Content Management - Midmarket Software | 9.3 (#1) | 8.9 (#2) |
| Deployment | DocuWare is available as cloud SaaS, on-premises or hybrid, with the company stating cloud and on-premises share the same code base and feature parity. | OpenKM can run on Linux, Windows or macOS and is offered as cloud-hosted or on-premises software. |
| Founded | 1988 | 2005 |
| Headquarters | Germering, Germany | Palma de Mallorca, Balearic Islands, Spain |
| Integrations | DocuWare says it has integrated with 500 applications spanning email, portals, CRM, ERP, HR and custom software. | Listed integrations include Microsoft Office, Kofax, Abby Flexicapture, LDAP, Active Directory, CMIS, REST and web services. |
| Mobile access | DocuWare provides iOS and Android apps for accessing documents and participating in workflows; the new app is currently described as available for Cloud customers. | OpenKM describes web and mobile clients and says its client is available for iPhone and Android. |
| OCR included | Yes | The feature set supports OCR engines, scanning workflows and automatic extraction of text from paper documents. |
| Rating on Capterra | 4.6 out of 5 from 120 reviews | 4.6 out of 5 from 17 reviews |
| Security | DocuWare says Cloud documents use AES-256 encryption, traffic uses HTTPS with TLS, and data is triply mirrored with a second copy at another location in the same region. | Listed security controls include granular access control, permissions, user roles, activity records, SSL communications, encryption, and electronic signatures. |
| What it does | DocuWare provides cloud and on-premises document management plus workflow automation for digitizing, storing, searching and routing business documents. | OpenKM is a document and electronic-records management platform that centralizes files, automates processes and controls access. |
| Workflow automation | Users can design workflows with a drag-and-drop interface, automate recurring tasks and approvals, set deadlines, and monitor progress in a dashboard. | Its workflow engine supports serial or parallel reviews, approvals, validation, task assignment and email notifications. |
Plans
DocuWare
- DocuWare Cloud£1,060 a month
- DocuWare Cloud 100Price not published
- DocuWare Cloud 15Price not published
- DocuWare Cloud 4Price not published
- DocuWare Cloud 40Price not published
- DocuWare On-PremisesPrice not published
OpenKM
- Community EditionFree
- Community EditionFree
- Basic$100 a month
- CloudPriced on request
- ProfessionalPriced on request
- Professional EditionPriced on request
In their own words
DocuWare
DocuWare captures business information, automates document workflows, and keeps documents in centralized archives. It can capture material from scanners, email, Microsoft Teams, file imports, print streams, and other sources, with indexing and barcode recognition. Users can build workflows with drag-and-drop tools, automate recurring tasks and approvals, set deadlines, and follow progress in a dashboard. Search covers document content and indexed metadata, while versioning tracks document histories. DocuWare is offered as cloud SaaS, on-premises, or hybrid deployment. The maker says cloud and on-premises share a code base and feature parity; cloud subscriptions include complete functionality, with pricing based on users and storage. Integrations include 500 applications, with iPaaS connectors to more than 1,000 cloud applications and a REST-based platform service. Cloud documents use AES-256 encryption, traffic uses HTTPS with TLS, and data is triply mirrored, including a second copy elsewhere in the same region. Pricing is listed from $30/user/mo, and a free trial is available. Some on-premises capabilities may require additional licenses.