OpenKM

Spec sheet

What it does

OpenKM is a document and electronic-records management platform that centralizes files, automates processes and controls access.Read 20 Oct 2026 · openkm.com

Product

OpenKM is document management software for managing documents, collaborating, and searching within one system.Read 30 Sep 2026 · openkm.com

Intended users

OpenKM presents Community as a free version, Cloud as a service, and Professional as hosted on the customer's server.Read 30 Sep 2026 · openkm.com

Deployment

OpenKM can run on Linux, Windows or macOS and is offered as cloud-hosted or on-premises software.Read 20 Oct 2026 · docs.openkm.com

Trial

OpenKM offers a fully functional cloud evaluation and says an on-server trial is available on request, but the page gives no trial duration.Read 30 Sep 2026 · openkm.com

Integrations

Listed integrations include Microsoft Office, Kofax, Abby Flexicapture, LDAP, Active Directory, CMIS, REST and web services.Read 20 Oct 2026 · openkm.com

Security

Listed security controls include granular access control, permissions, user roles, activity records, SSL communications, encryption, and electronic signatures.Read 30 Sep 2026 · openkm.com

Headquarters

Palma de Mallorca, Balearic Islands, SpainRead 28 Sep 2026 · openkm.com

Founded

2005Read 28 Sep 2026 · openkm.com

Maker

The maker identifies itself as Open Document Management System S.L. and lists its address in Palma de Mallorca, Spain.Read 30 Sep 2026 · openkm.com

2026 company news

OpenKM announced Community Edition 7.0 on March 3, 2026 as a new stage for its document-management project.Read 20 Oct 2026 · openkm.com

Cloud access

OpenKM Cloud is described as reachable from PCs, smartphones and tablets anywhere with Internet access.Read 20 Oct 2026 · openkm.com

Cloud hosting

The cloud service page lists 24/7 monitoring and minimum 99% network availability.Read 30 Sep 2026 · openkm.com

Community edition limit

Starting with Community Edition 7.0, OpenKM distributes a free binary package without publishing the source code; versions 6.3 and earlier use GPL-2.0.Read 30 Sep 2026 · openkm.com

Community source status

The download page calls Community the free version, but the licence documentation distinguishes older GPL releases from later EULA releases.Read 20 Oct 2026 · openkm.com

Company founding date

OpenKM's own history says the project originated in 2005 and its first product release arrived in January 2007.Read 20 Oct 2026 · openkm.com

Company size and headquarters

LinkedIn lists OpenKM as a self-owned software-development company with 11–50 employees headquartered in Palma de Mallorca, Spain.Read 20 Oct 2026 · linkedin.com

Database support

Documented supported databases include MySQL, Oracle, PostgreSQL and SQL Server.Read 20 Oct 2026 · docs.openkm.com

Document handling

Features include version history, metadata, document preview, bulk upload, and live editing.Read 30 Sep 2026 · openkm.com

Documentation depth

The documentation portal contains edition guides, versioned API references, SDK material, desktop tools, extensions and release notes, while some areas require an active support subscription.Read 20 Oct 2026 · docs.openkm.com

Latest notable release

OpenKM 8.2.9 was dated September 16, 2026 and added a document/email details view, repository analytics and Linux live editing.Read 20 Oct 2026 · openkm.com

Licence

Community 6.3 and earlier use the GNU GPL, while Community 7.0 onward and Professional use an OpenKM EULA; extensions are generally EULA-licensed.Read 20 Oct 2026 · docs.openkm.com

Limit: edition feature gap

A SourceForge reviewer reported that zonal OCR advertised in descriptions was only available in the paid edition.Read 20 Oct 2026 · sourceforge.net

Limit: mobile preview

A Capterra reviewer wanted a built-in file previewer in the mobile app.Read 20 Oct 2026 · capterra.com

Limit: resource usage

SourceForge feedback includes reports of high memory use and heavier resource needs because the system is Java-based.Read 20 Oct 2026 · sourceforge.net

Limit: usability and help

Software Advice reviews describe an outdated interface, inconsistent OCR results, documentation gaps and effort required to configure permissions.Read 20 Oct 2026 · softwareadvice.com

Mobile access

OpenKM describes web and mobile clients and says its client is available for iPhone and Android.Read 30 Sep 2026 · openkm.com

OCR

The feature set supports OCR engines, scanning workflows and automatic extraction of text from paper documents.Read 20 Oct 2026 · openkm.com

Praise: functionality and value

Software Advice reviewers highlighted broad functionality, open-source availability, feature richness and value for money.Read 20 Oct 2026 · softwareadvice.com

Praise: integrated feature set

A Capterra reviewer praised the integrated DMS, workflow, reporting and OCR capabilities and described the product as cost-effective for enterprise features.Read 20 Oct 2026 · capterra.com

Praise: integration backend

A GetApp reviewer praised OpenKM for filing and search and for serving as a backend for custom applications and third-party integrations.Read 20 Oct 2026 · getapp.com

Praise: stability and documentation

SourceForge reviewers praised smooth installation, stability, flexibility, features and documentation.Read 20 Oct 2026 · sourceforge.net

Professional support

Professional support includes 24/7/365 tracker and documentation access, installation and migration assistance, performance tuning, integration support, updates, and remote monitoring.Read 30 Sep 2026 · openkm.com

Rating on Capterra

4.6 out of 5 from 17 reviewsRead 20 Oct 2026 · capterra.com

Rating on GetApp

4.7 out of 5 from 17 reviewsRead 20 Oct 2026 · getapp.com

Rating on Software Advice

4.6 out of 5 from 17 reviewsRead 20 Oct 2026 · softwareadvice.com

Rating on SourceForge

4.7 out of 5 from 32 reviewsRead 20 Oct 2026 · sourceforge.net

REST API

OpenKM exposes a REST API usable from languages such as Java, PHP and Python, protected by Basic authentication and extendable with REST plugins.Read 20 Oct 2026 · docs.openkm.com

Runtime requirement

The current 8.1 requirements page identifies Java 11 as the only mandatory runtime requirement.Read 20 Oct 2026 · docs.openkm.com

SDKs

Official documentation lists SDKs for Java, .NET, NodeJS and PHP.Read 20 Oct 2026 · docs.openkm.com

Search

Search can use full text, keywords, dates, authors, metadata, tags, synonyms and relevance ranking.Read 20 Oct 2026 · openkm.com

Security controls

Security capabilities include granular permissions, LDAP or Active Directory authentication, SSL, encryption, signatures and activity logging.Read 20 Oct 2026 · openkm.com

Version control

Documents use check-in/check-out versioning with comments, history restoration and version comparison.Read 20 Oct 2026 · openkm.com

Workflow automation

Its workflow engine supports serial or parallel reviews, approvals, validation, task assignment and email notifications.Read 20 Oct 2026 · openkm.com

Workflows

The platform supports review, approval, validation, parallel, and serial workflows.Read 30 Sep 2026 · openkm.com

Plans and prices

Every OpenKM plan and price →

Where Specifiction places it

• Document Management Software#4 of 639.0
• Paperless Office Software#2 of 208.8
• Enterprise Content Management - Midmarket Software#2 of 188.9