ephios vs WhenToHelp
ephios
ephios.deWhenToHelp
whentohelp.comSide by side
| Figure | ephios | WhenToHelp |
|---|---|---|
| Price from | €9.99/mo | $9.17/mo |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Open source | Yes | — |
| Web | Yes | Yes |
| Linux | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Self-hosted | Yes | — |
| Plans published | 3 | 14 |
| Spec score · Event Volunteer Management Software | 9.4 (#1) | 8.4 (#8) |
| Calendar integrations | Users can subscribe to a personalized read-only event feed in calendar apps including Google Calendar, Apple Calendar, Nextcloud Calendar, and Thunderbird. | Schedules can export and automatically update in Google Calendar, and can reach Outlook or iCal through calendar synchronization. |
| Notifications | Notifications inform users about upcoming events and staffing needs. | Email and text alerts can be sent when schedules or shifts change, with reminders and urgent alerts available. |
| Purpose | ephios is a web-based platform for digital duty and personnel planning by aid organizations. | WhenToHelp provides online scheduling for organizations that coordinate volunteers. |
| Security | The maker says the open-source software is independently security reviewed; its deployment guidance requires HTTPS in production and describes SSL and HSTS configuration. | The privacy policy says accounts are password-protected and data transmissions use SSL encryption. |
| Support | The hosted Starter plan includes personal email support, and the maker says installation and maintenance are handled for customers. | The maker says support is provided by a US-based center and usually answers email questions within minutes. |
| Trial | The registration page offers a one-month trial and says ephios provisions an instance under the organization's own ephios.de subdomain. | The site offers a 30-day free trial without requiring a credit card. |
| What it does | ephios is a web platform for planning personnel at events for aid organizations. | WhenToHelp is a cloud volunteer scheduling service for creating, publishing, changing and tracking volunteer shifts. |
Plans
WhenToHelp
- WhenToHelp LiteFree
- 1-10 helpers monthly$16 a month
- WhenToHelp Full Version$16 a month
- 11-30 helpers monthly$33 a month
- 31-60 helpers monthly$54 a month
- WhenToHelp Full Version$66, paid once
- 61-100 helpers monthly$78 a month
- 101-150 helpers monthly$97 a month
- 1-10 helpers annual$110 a year
- WhenToHelp Full Version$110 a year
In their own words
ephios
ephios is a web-based platform for aid organizations to plan duties and personnel. Listed uses include training, concert security, medical services, fire watches, beach lifeguarding, testing services, and continuing education. Organizers can publish events to relevant groups, require confirmation for volunteer signups, and set qualifications such as group leader or paramedic as participation requirements. Role permissions and group visibility help structure access. The platform also lists work-hour tracking, guest participation, change logging, document storage, and PDF and calendar export. Volunteers can use an installable mobile web app with push notifications. Personalized read-only calendar feeds work with Google Calendar, Apple Calendar, Nextcloud Calendar, and Thunderbird. An open-source plugin system can support organization-specific signup processes and workflows such as equipment management. ephios provides a REST API, supports OAuth2 integrations, and can use external OIDC identity providers. Organizations can self-host the open-source software or choose hosted Starter service for €9.99 per month, including up to 100 users, installation, maintenance, and personal email support.
WhenToHelp
WhenToHelp is online scheduling software for organizations coordinating volunteers. Coordinators can build recurring schedules, start from templates, and move shifts with drag-and-drop tools. AutoFill assigns shifts based on volunteer preferences and scheduling constraints. Volunteers can enter time preferences, request time off, take open shifts, and trade shifts through the Tradeboard. Email and text notifications can alert volunteers to schedules and changes. Schedules have configurable views and can be printed; schedule data export is listed as a Full Version feature. Schedules can also be viewed in Google Calendar and Outlook, with automatic export to both. The service is available on the web, Android, and iOS, while its mobile version opens in a phone or tablet browser without a required app download. WhenToHelp Lite is free with limits of 250 volunteers, 100 shifts per week, and 18 months of past schedule information. The Full Version starts at $16 a month for 1–10 helpers. A 30-day trial is available without a credit card.