Equip vs FORMNA
Equip
equipnx.comFORMNA
formna.comSide by side
| Figure | Equip | FORMNA |
|---|---|---|
| Price from | — | $208.33/mo |
| Free plan | — | Yes |
| Free trial | — | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| Self-hosted | — | Yes |
| Plans published | 0 | 4 |
| Spec score · Nonprofit Program Management Software | 7.1 (#21) | 8.1 (#8) |
| Implementation | Equip says implementation requires about 3–5 hours weekly from the core team during the first month, and its team handles setup, migration, and template configuration. | Enterprise implementation pricing includes remote setup for up to 25 forms at $8,000—$15,000, additional form migration at $150—$300 per form, and additional training at $1,000—$1,500 per session. |
| Integrations | Calendar syncing is available with connected Google or Microsoft accounts; Equip events sync outward, while external calendar events are not imported. | Outgoing webhooks support submission events, automatic retries, delivery logs, SSRF-safe URL validation, and SMTP or SES email. |
| Purpose | Equip is an outcomes and independence platform for organizations supporting people with employment and transition goals. | FORMNA is a self-hosted form builder and program management platform for managing forms, submissions, review workflows, and reports. |
| Security | Equip says it is HIPAA compliant, hosted on AWS, encrypts data at rest and in transit, uses role-based access controls and audit logging, and signs BAAs. | Security features include TOTP multi-factor authentication, per-role MFA policies, encrypted data at rest, CSRF protection, IP-based rate limiting, and cross-device session invalidation. |
| Support | The maker says its team helps with setup, data migration, and template configuration, and its site offers a 30-minute introductory call. | Open-source users receive community support via GitHub, while commercial licensing includes priority support and maintenance. |
Plans
FORMNA
- Open SourceFree
- Annual Maintenance$2,500 a year
- Enterprise Annual License$25,000 a year
- Enterprise Lifetime License$67,500, paid once
In their own words
Equip
Equip is an outcomes and independence platform for organizations supporting people with employment and transition goals. It keeps participant demographics, goals, accommodations, authorizations, documents, history, case notes, service logs, incident reports, and employment support records in profiles. Teams can follow vocational skills, independent-living competencies, and custom indicators over time. Pathway Tracking organizes state-mandated or custom service sequences with milestones and authorization links. Outfitter AI can draft assessments, create step-by-step routines, help with forms, and surface contextual participant insights. The Independence Companion App gives participants routines, job aids, schedules, and secure messaging. Reporting data can be filtered and exported to Excel or PDF for billing, funding, audits, and analysis. Calendar connections send Equip events to Google or Microsoft calendars, but do not import outside events. Equip runs on Android, iOS, and web. Pricing is on request.
FORMNA
FORMNA is a self-hosted form builder and program management platform for handling forms, submissions, review workflows, and reports. Its drag-and-drop builder supports 15 field types, conditional logic, validation, file uploads, draft auto-save, and version management. Programs can group forms with deadlines, submission rules, instructions, eligibility requirements, and custom permissions. Multi-stage reviews can assign reviewers, apply weighted scoring, request clarification, and record approve, reject, or advance decisions. Four roles—Super Admin, Admin, Reviewer, and User—have scoped permissions and tailored dashboards. Security features include TOTP multifactor authentication, encrypted data at rest, rate limiting, and session invalidation; the system logs actions with who, what, and when. Optional AI summaries use a configurable LLM provider while data remains on the organization's servers. Installation is documented for Docker or bare metal and requires PHP 8.2+, MySQL 8.0+ or MariaDB 10.6+, and Apache or Nginx. The open-source plan is free for qualifying organizations; specified commercial uses require licensing. Enterprise Annual License costs $25,000 per year.