EventHex vs HEPCon

EventHex is an event management platform for planning, running, and following up on events. Its tools cover registration, ticketing, check-in, marketing, analytics, session and speaker management, call-for-papers workflows, and sponsor and exhibitor management. Organizers can generate an event website, registration form, and SEO metadata from an event description, with voice-powered form filling. AI tools include Event Copilot, Form Builder, Smart-Connect, Photo Gallery, and Session Recap. InstaRecap provides live transcription, translation, AI summaries, and searchable recap pages. Attendees can view agendas, network, and browse photos in a browser without downloading an app; a branded mobile app is also available. Payment integrations include Stripe, Razorpay, and Tap, subject to event currency, market, provider account, and setup. EventHex lists integrations such as Zoom, Google Meet, Microsoft Teams, HubSpot, WhatsApp, Zapier, and WordPress. A REST API, webhooks, and scoped API keys are available. Pricing is on request; the homepage offers a trial without a credit card but does not state its duration.

HEPCon provides mobile and web agendas for scientific, medical, and technical events with complex, multi-track programmes. Its app keeps the programme, abstracts, and maps on the device for offline access. Attendees can search by text or meaning, see changes to the programme, and use LaTeX-rendered content; organizers can detect conflicts between parallel sessions. Agendas can be imported or synced from Indico, EasyChair, ConfTool, Confex, OpenConf, EDAS, OpenReview, Microsoft CMT, or CSV and Excel exports. Public Indico, EasyChair, and ConfTool programmes can generate a private preview in about 30 seconds; setup from exports is handled within 48 hours. Attendees may browse anonymously, and institutional OIDC sign-in is available on request. Pricing is a fixed quote based on programme complexity, not attendee count. Core is free for programmes under 50 contributions; Pro starts at €500.00 per once, and Enterprise starts at €2,500.00 per once.