EventRota vs Mobilize

EventRota is rota and volunteer management software for coordinating staff and volunteers at events. Organisers can assign people to positions and shifts in a rota grid, using auto-fill, shuffle, drag-and-drop changes, and rotation sequences. Volunteers can set availability by shift, and the service can send reminder emails. Organisers can share documents, announcements, key contacts, venue maps, and position maps; volunteers can view their rota, respond to invitations, and check maps and updates through a mobile browser or app. The service runs on Android, iOS, and the web. The free plan costs nothing and includes up to 10 people and 200 emails. Paid plans are billed per event: Small is $30, paid once, Medium is $50, paid once, and Large is $100, paid once. Email support is included on every plan, with replies within one working day. EventRota is designed for one-off event workflows, not recurring schedules or timesheets. If an event reaches its included email limit, sending pauses until an email top-up is added.

Mobilize is a web and API platform for mission-driven organizations that organize events and recruit volunteers. Organizations can create single-shift, recurring, and multiple-shift events, as well as virtual and in-person events and actions asking people to call legislators’ offices. Volunteer engagement tools include automated email and text messages, post-event surveys, personalized experiences, and event search and discovery. Organizations can recruit volunteers to host events, create customizable campaigns, reach potential hosts across channels, and set approval processes and permission levels. The platform includes shift scheduling, hours tracking, custom forms, and volunteer self-signup. It provides real-time event data, CSV export, read and write APIs, and SQL mirrors or database replicas. Listed integrations include Salesforce, NGP VAN, EveryAction, PDI, ActionKit, and others. Mobilize says its network includes more than 3,000 mission-driven organizations and over 11 million supporters. Its limited starter account costs nothing and covers 5 team members, the next 5 events or online actions, and up to 50 signups or 500 petition signatures. The service provider is EveryAction, Inc., doing business as NGP VAN.