Skip to content
SPECIFICTION
Get listed

EventRota

eventrota.com

Free plan WebiOSAndroid
Visit eventrota.com
Spec score 8.3 #10 of 29 in Event Volunteer Management Software

What it is

EventRota is rota and volunteer management software for coordinating staff and volunteers at events. Organisers can assign people to positions and shifts in a rota grid, using auto-fill, shuffle, drag-and-drop changes, and rotation sequences. Volunteers can set availability by shift, and the service can send reminder emails. Organisers can share documents, announcements, key contacts, venue maps, and position maps; volunteers can view their rota, respond to invitations, and check maps and updates through a mobile browser or app. The service runs on Android, iOS, and the web. The free plan costs nothing and includes up to 10 people and 200 emails. Paid plans are billed per event: Small is $30, paid once, Medium is $50, paid once, and Large is $100, paid once. Email support is included on every plan, with replies within one working day. EventRota is designed for one-off event workflows, not recurring schedules or timesheets. If an event reaches its included email limit, sending pauses until an email top-up is added.

Spec sheet

Purpose
EventRota is rota and volunteer management software for coordinating staff and volunteers at events.Read 2 Oct 2026 · eventrota.com
Intended users
The product is designed for one-off event workflows and says it is not intended for recurring schedules or timesheets.Read 2 Oct 2026 · eventrota.com
Integrations
The privacy policy names Supabase for database and authentication infrastructure and Resend for transactional email delivery.Read 2 Oct 2026 · eventrota.com
Security
The privacy policy says EventRota uses TLS encrypted connections, hashed passwords, and role-based access controls.Read 2 Oct 2026 · eventrota.com
Privacy
The privacy policy says EventRota does not sell personal data or use it for advertising.Read 2 Oct 2026 · eventrota.com
Support
Email support is included on every plan, with replies within one working day; users can also report problems from the in-app Help page.Read 2 Oct 2026 · eventrota.com
Availability
Volunteers can set their availability by shift, and the service can send availability reminder emails.Read 2 Oct 2026 · eventrota.com
Email allowance
If an event reaches its included email limit, sending pauses for that event until an email top-up is added.Read 2 Oct 2026 · eventrota.com
Event information
Organisers can share documents, announcements, key contacts, venue maps, and position maps with volunteers.Read 2 Oct 2026 · eventrota.com
Rota building
Organisers can assign people to positions and shifts using a rota grid, auto-fill, shuffle, drag-and-drop reassignment, and rotation sequences.Read 2 Oct 2026 · eventrota.com
Service status
The terms state that EventRota does not guarantee uptime or continuous availability and that features may change.Read 2 Oct 2026 · eventrota.com
Volunteer tools
Volunteers can view their rota, respond to invitations, set availability, see maps and updates, and access the service in a mobile browser or app.Read 2 Oct 2026 · eventrota.com

Plans and prices

Free Free Up to 10 people · 200 emails · every feature included Read 2 Oct 2026 · eventrota.com
Small $30, paid once per event Up to 30 people · 600 emails · every feature included Read 2 Oct 2026 · eventrota.com
Medium $50, paid once per event Up to 75 people · 1,500 emails · every feature included Read 2 Oct 2026 · eventrota.com
Large $100, paid once per event Unlimited people · 4,000 emails · every feature included Read 2 Oct 2026 · eventrota.com

Every EventRota plan and price →

Strong points and limits

Strong points

  • Rota building includes auto-fill and rotation sequences.
  • Volunteers can set availability by shift.
  • Event information and maps can be shared.
  • Email support is included on every plan.

Limits

  • The free plan includes up to 10 people and 200 emails.
  • Email sending pauses at an event's included limit.
  • Not intended for recurring schedules or timesheets.
  • The service does not guarantee continuous availability.

Who it suits

It suits organisers coordinating volunteers and staff for one-off events who need shift assignments, availability, and event information in one place. It is not intended for recurring schedules or timesheets.

Verdict

EventRota focuses on one-off event staffing, with rota tools and volunteer access to schedules and event details. Its free plan has people and email limits, while paid plans are billed per event.

Where Specifiction places it

Alternatives to EventRotaAll alternatives →