Expensify vs Shoeboxed

Expensify is expense and spend management software for expense reports, corporate cards, travel booking, reimbursements, bill pay, invoicing and chat. SmartScan extracts receipt details, codes expenses, matches card transactions when available and flags prohibited purchases at the line-item level. Expensify Travel supports policy-controlled booking for flights, hotels, cars and rail. Customers can import card feeds from more than 10,000 banks without adopting the Expensify Card. Listed integrations span accounting, ERP, HR, payroll, travel, banking and consumer apps, including QuickBooks, NetSuite, Xero, Sage Intacct, Workday and Gusto; a self-service API is free. The free Submit plan includes receipt scanning, mileage tracking, expense reports and personal card import. Collect is listed at $5 a month per unique member for customers whose first workspace was created on or after April 1, 2025. Expensify states it is PCI-DSS Level 1, SOC 1 Type II and SOC 2 Type II compliant. It is not an accounting ledger, tax filing service, bank or credit issuer.

Shoeboxed organizes receipt and mileage records for tax and expense work. It accepts receipt photos, email forwards, digital uploads, and paper receipts sent in a postage-paid Magic Envelope. Its phone app reads receipt text with OCR, categorizes expenses, and uploads them to an account; the mobile app can log business trips by GPS in the background and send a daily summary for confirmation. Receipts and business miles can be kept as exportable IRS-ready digital records. Shoeboxed lists integrations including QuickBooks, Xero, Evernote, WorkingPoint, and Wave, among others. Its API can read and add receipts, categories, and account data, while its CLI can list receipts, total category spending, retrieve mileage write-offs, and export a tax packet. It runs on Android, iOS, and web. Plans start at $9/user/mo, with a 30-day trial and no free plan. Starter is $9 a month, billed monthly, for one user and 30 digital scans per month.