Flex vs HiveSuite
Flex
flexrentalsolutions.comHiveSuite
hivesuite.co.ukSide by side
| Figure | Flex | HiveSuite |
|---|---|---|
| Price from | $100/mo | £34.99/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | Yes |
| macOS | Yes | Yes |
| Linux | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 5 | 5 |
| Spec score · Event Rental Software | 9.1 (#1) | 8.9 (#3) |
| Company headquarters | LinkedIn lists headquarters in Orem, Utah, at 826 S 325 W. | Companies House lists the registered office at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom. |
| Deployment model | Flex describes itself as cloud based SaaS accessed through browsers and the Flex5 mobile app, with no on-premises installation required. | HiveSuite runs in a browser as a cloud service; the company says no desktop installation is required and provides a Progressive Web App. |
| Integrations | Official integrations include QuickBooks, DocuSign and Zapier, with Zapier workflows able to connect Slack, Gmail and Google Drive. | HiveSuite lists Stripe for payments and QuickBooks Online and Xero for accounting synchronization. |
| Purpose | Flex combines rental inventory and production operations, sales, warehouse workflows, crew scheduling, billing, and payments in one platform. | HiveSuite provides party hire businesses with booking, equipment availability, delivery and collection scheduling, deposits, and invoicing tools. |
| Support | The homepage advertises free support, while the support page lists weekday availability from 6:00 AM to 4:00 PM Mountain Standard Time. | Support is offered by UK staff through email, telephone and how-to guides with video walkthroughs. |
| What it does | Flex is cloud rental and inventory software aimed at live-event, AV, staging, production and equipment-rental operations. | HiveSuite is a cloud business-management platform for UK contractors, trades and mobile service companies covering CRM, scheduling, quotes, invoices, finance, inventory, teams, compliance, portals, forms, reporting, SMS and integrations. |
Plans
Flex
- Flex Asset Solutions$100 a month
- RFID module$100 a month
- Flex GTS$260 a month
- Flex$510 a month
- Flex Rental Solutions$510 a month
HiveSuite
- Solo£34.99 a month
- Small Team£89.99 a month
- Growing Team£149.99 a month
- Professional£249.99 a month
- Enterprise£499.99 a month
In their own words
Flex
Flex brings rental inventory, sales, production operations, warehouse workflows, crew scheduling, billing, and payments into one platform. A signed quote reserves equipment for its date range and can lead to a warehouse pick list, barcode or RFID scans, and a truck manifest. Flex can generate invoices automatically and accept credit card or ACH payments. It includes quote building, rental contracts, delivery scheduling, and return tracking, but not online booking. The integration list includes QuickBooks, PayEngine, DocuSign, HubSpot, Salesforce, Pro Subrental Marketplace, CrewDriver, Google Calendar, Zapier, and a REST API; its HubSpot CRM integration is in open beta. Flex runs in supported browsers on Windows, Mac, and Linux, with Google Chrome recommended, and the Flex5 app is available for Apple and Android devices. The Flex plan costs $510 a month and includes unlimited users. There is no free plan, but a 30-day trial is available. Flex says it is suited to businesses with 500 or more assets, multiple jobs, or multi-user and multi-location operations.
HiveSuite
HiveSuite is software for party hire businesses to manage bookings, equipment availability, deposits, invoices, and delivery and collection schedules. Website enquiry forms can record party details, create customer records, and generate draft quotes. Inventory is tracked against bookings to show item availability and help avoid double bookings. HivePlanner provides a drag-and-drop calendar for scheduling deliveries and collections and assigning jobs. Customers can view booking details, approve quotes, and pay invoices through a branded portal. Stripe is included on every plan, and businesses may use their own payment methods; QuickBooks and Xero are also included and can sync accounting data. HiveCrew is available as an Android app or an installable iOS Progressive Web App with push notifications. HiveIntel answers plain-English questions about business data and presents results as charts, tables, or dashboards. Monthly plans include VAT and start at £34.99/mo for Solo, with 1 admin and 2 crew; higher tiers cost £89.99, £149.99, £249.99, or £499.99 monthly. The maker describes the service as designed for UK service businesses, including party hire companies. HiveSuite says AI submissions may go to third-party providers and advises against sharing unnecessary sensitive personal data.