Skip to content
SPECIFICTION
Get listed

HiveSuite

hivesuite.co.uk

From £34.99/mo Free trial WebWindowsmacOSiOSAndroid
Visit hivesuite.co.uk
Spec score 9.1 #1 of 27 in Security System Installer Software

What it is

HiveSuite is software for party hire businesses to manage bookings, equipment availability, deposits, invoices, and delivery and collection schedules. Website enquiry forms can record party details, create customer records, and generate draft quotes. Inventory is tracked against bookings to show item availability and help avoid double bookings. HivePlanner provides a drag-and-drop calendar for scheduling deliveries and collections and assigning jobs. Customers can view booking details, approve quotes, and pay invoices through a branded portal. Stripe is included on every plan, and businesses may use their own payment methods; QuickBooks and Xero are also included and can sync accounting data. HiveCrew is available as an Android app or an installable iOS Progressive Web App with push notifications. HiveIntel answers plain-English questions about business data and presents results as charts, tables, or dashboards. Monthly plans include VAT and start at £34.99/mo for Solo, with 1 admin and 2 crew; higher tiers cost £89.99, £149.99, £249.99, or £499.99 monthly. The maker describes the service as designed for UK service businesses, including party hire companies. HiveSuite says AI submissions may go to third-party providers and advises against sharing unnecessary sensitive personal data.

Spec sheet

What it does
HiveSuite is a cloud business-management platform for UK contractors, trades and mobile service companies covering CRM, scheduling, quotes, invoices, finance, inventory, teams, compliance, portals, forms, reporting, SMS and integrations.Read 14 Oct 2026 · hivesuite.co.uk
Purpose
HiveSuite provides party hire businesses with booking, equipment availability, delivery and collection scheduling, deposits, and invoicing tools.Read 3 Oct 2026 · hivesuite.co.uk
Integrations
HiveSuite lists Stripe for payments and QuickBooks Online and Xero for accounting synchronization.Read 14 Oct 2026 · hivesuite.co.uk
Support
Support is offered by UK staff through email, telephone and how-to guides with video walkthroughs.Read 14 Oct 2026 · hivesuite.co.uk
AI data handling
HiveSuite says data submitted to HiveIntel or HiveAssist may be sent to third-party AI providers, and advises against submitting unnecessary sensitive personal data.Read 3 Oct 2026 · hivesuite.co.uk
AI reporting
HiveIntel answers plain-English questions about business data and presents results as charts, tables, or dashboards.Read 3 Oct 2026 · hivesuite.co.uk
Android availability
A native Android app is distributed through Google Play and supports offline job work that synchronizes after reconnection.Read 14 Oct 2026 · play.google.com
API and extensibility
The terms refer to a related API and prohibit automated extraction except through officially provided APIs and export features, but no public API documentation or SDK was found on the reviewed pages.Read 14 Oct 2026 · hivesuite.co.uk
Capterra integrations
Capterra lists QuickBooks Online and Stripe as the two catalogued third-party integrations.Read 14 Oct 2026 · capterra.com
Company activity
Companies House classifies the company under SIC 62012, business and domestic software development.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Company headquarters
Companies House lists the registered office at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Company legal identity
The website identifies the maker as HiveSuite Limited, company number 16791803, registered in England and Wales and registered with the ICO.Read 14 Oct 2026 · hivesuite.co.uk
Compliance documents
Document Builder includes UK-oriented templates for certificates, RAMS, checklists and method statements with numbering, issue dates, expiry dates and portal sharing.Read 14 Oct 2026 · hivesuite.co.uk
Customer portal
The branded portal lets customers view jobs, approve quotes, pay invoices, message staff, upload files and access shared documents.Read 14 Oct 2026 · hivesuite.co.uk
Delivery scheduling
HivePlanner provides a visual drag-and-drop calendar for delivery, setup and collection slots and assigns work to team members.Read 14 Oct 2026 · hivesuite.co.uk
Deployment model
HiveSuite runs in a browser as a cloud service; the company says no desktop installation is required and provides a Progressive Web App.Read 14 Oct 2026 · hivesuite.co.uk
Deposits and payments
Customers can accept quotes and pay deposits through Stripe payment links, while remaining balances can be invoiced before or after an event.Read 14 Oct 2026 · hivesuite.co.uk
Equipment tracking
Inventory availability is checked against bookings to show free, booked or hired-out equipment and help prevent double-booking.Read 14 Oct 2026 · hivesuite.co.uk
Finance ledger
The built-in ledger tracks income, expenses, VAT, budgets and recurring transactions, with receipt extraction and CSV/PDF export.Read 14 Oct 2026 · hivesuite.co.uk
Founded year
HiveSuite Limited was incorporated on 17 October 2025.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Google Play data disclosure
Google Play lists no third-party data sharing, no data collection and encrypted data in transit, while stating that data cannot be deleted.Read 14 Oct 2026 · play.google.com
HiveCrew mobile app
HiveCrew gives field staff job details, addresses, setup notes, GPS directions, time tracking, photos, status updates and customer notifications.Read 14 Oct 2026 · hivesuite.co.uk
HiveIntel analytics
HiveIntel answers plain-English questions about business data and provides charts, dashboards and scheduled PDF, Excel or CSV reports.Read 14 Oct 2026 · hivesuite.co.uk
Intended customers
HiveSuite says it is designed for UK service businesses, including party hire companies such as bouncy castle, photo booth, hot tub, soft play, and decoration hire.Read 3 Oct 2026 · hivesuite.co.uk
Inventory
The software tracks equipment against bookings to show item availability and help avoid double bookings.Read 3 Oct 2026 · hivesuite.co.uk
Inventory controls
Product management includes categories, SKUs, cost and selling prices, stock levels, purchase orders, low-stock alerts and automatic quantity updates from jobs.Read 14 Oct 2026 · hivesuite.co.uk
iOS availability
On iPhone and iPad, HiveSuite is installed as a browser-based PWA; the company says a native iOS app was awaiting App Store approval.Read 14 Oct 2026 · hivesuite.co.uk
Limit: cancellation access
The pricing FAQ says cancellation is processed immediately and access is disabled, so users must export data before cancelling.Read 14 Oct 2026 · hivesuite.co.uk
Limit: feature availability
The terms allow HiveSuite to modify or withdraw features and integrations, so continued availability of a particular capability is not guaranteed.Read 14 Oct 2026 · hivesuite.co.uk
Limit: third-party dependencies
HiveSuite disclaims responsibility for third-party outages, synchronization failures, API changes and discontinued integrations, and advises users to verify synchronized data.Read 14 Oct 2026 · hivesuite.co.uk
Notable limits
Plan differences include seat counts, and the pricing page says users who exceed their limit need to upgrade to the next tier.Read 3 Oct 2026 · hivesuite.co.uk
Online booking forms
Embeddable enquiry forms capture event details, addresses and equipment choices, then create a customer record and draft quote automatically.Read 14 Oct 2026 · hivesuite.co.uk
Online enquiries
Embeddable enquiry forms capture party details and create a customer record and draft quote automatically.Read 3 Oct 2026 · hivesuite.co.uk
Party-hire workflow
Party-hire users can manage enquiries, quotes, deposits, equipment availability, delivery and collection schedules, and automatic invoicing in one system.Read 14 Oct 2026 · hivesuite.co.uk
Payments
Stripe is included on all plans for online payments, and businesses can use their own payment methods.Read 3 Oct 2026 · hivesuite.co.uk
Praise: usability and responsiveness
Trustpilot reviewers repeatedly praise the clean interface, ease of use, rapid founder responses and willingness to implement customer suggestions.Read 14 Oct 2026 · trustpilot.com
Praise: value
A Trustpilot reviewer said HiveSuite was a reasonably priced alternative to more expensive Jobber plans for a small team.Read 14 Oct 2026 · trustpilot.com
Rating on Capterra
0.0 out of 5 from 0 reviews.Read 14 Oct 2026 · capterra.com
Rating on Trustpilot
4.0 out of 5 from 4 reviews.Read 14 Oct 2026 · trustpilot.com
Scheduling
HivePlanner provides a visual drag-and-drop calendar for scheduling deliveries and collections and assigning jobs to team members.Read 3 Oct 2026 · hivesuite.co.uk
Security and privacy
HiveSuite says it is UK GDPR compliant, registered with the ICO, does not sell personal data, and hashes account passwords using bcrypt.Read 3 Oct 2026 · hivesuite.co.uk
Security claims
The homepage states that data is encrypted, backed up daily and hosted on EU servers, while the Android listing states encryption in transit.Read 14 Oct 2026 · hivesuite.co.uk
SMS messaging
Plans include two-way Twilio SMS, reusable templates, event-triggered messages and staff notifications; extra credits can be purchased.Read 14 Oct 2026 · hivesuite.co.uk
Team mobile access
HiveCrew is available as a native Android app and as an installable Progressive Web App on iOS with push notifications.Read 3 Oct 2026 · hivesuite.co.uk
Xero launch
A July 4, 2026 release added Xero synchronization for new invoices, payments and customer contacts, included on every plan.Read 14 Oct 2026 · hivesuite.co.uk

Plans and prices

Solo £34.99 a month £34.99 per month, inc. VAT; £349 per year, inc. VAT 1 admin/staff · 2 crew · all core features · HiveIntel, SMS & Finance Ledger · Customer Portal · Stripe, QuickBooks & Xero Read 14 Oct 2026 · hivesuite.co.uk
Small Team £89.99 a month £89.99 per month, inc. VAT; £899 per year, inc. VAT 5 admin/staff · 5 crew · all core features · HiveIntel, SMS & Finance Ledger · Customer Portal · Stripe, QuickBooks & Xero Read 14 Oct 2026 · hivesuite.co.uk
Growing Team £149.99 a month £149.99 per month, inc. VAT; £1,499 per year, inc. VAT 10 admin/staff · 10 crew · all core features · HiveIntel, SMS & Finance Ledger · Customer Portal · Stripe, QuickBooks & Xero Read 14 Oct 2026 · hivesuite.co.uk
Professional £249.99 a month £249.99 per month, inc. VAT; £2,499 per year, inc. VAT 20 admin/staff · unlimited crew · all core features · HiveIntel, SMS & Finance Ledger · Customer Portal · Stripe, QuickBooks & Xero Read 14 Oct 2026 · hivesuite.co.uk
Enterprise £499.99 a month £499.99 per month, inc. VAT; £4,999 per year, inc. VAT 50 admin/staff · unlimited crew · all core features · HiveIntel, SMS & Finance Ledger · Customer Portal · Stripe, QuickBooks & Xero · custom onboarding · priority support Read 14 Oct 2026 · hivesuite.co.uk

Every HiveSuite plan and price →

Strong points and limits

Strong points

  • Enquiry forms create customer records and draft quotes.
  • Inventory tracking helps avoid double bookings.
  • Stripe is included on every plan.
  • Customers can approve quotes and pay invoices online.

Limits

  • No free plan is listed.
  • Solo starts at £34.99/mo including VAT.
  • Plan seat limits require an upgrade when exceeded.
  • AI submissions may be sent to third-party providers.

Who it suits

HiveSuite is aimed at UK service businesses, especially party hire operators managing equipment, bookings, and delivery work. It may suit teams that need customer quote approvals and invoice payments through a branded portal.

HiveSuite in depth

Read the full write-up

HiveSuite is a party-hire management system for operators coordinating equipment, bookings and delivery work. It is best suited to UK hire businesses whose office staff and crews need to work from the same service workflow. Its broad feature set is available on every plan, but seat limits make team size the key pricing decision.

Overview

HiveSuite connects the steps between an enquiry and a completed hire. Embedded enquiry forms collect party details, create a customer record and draft a quote; bookings are checked against equipment availability, and the system also supports deposits, invoicing, online booking, delivery scheduling and return tracking. That combination addresses the logistical demands of hire operations more directly than the needs of a business seeking a general-purpose service platform.

A branded customer portal lets clients view booking details, approve quotes and pay invoices. Stripe is included on all plans, and businesses can use their own payment methods. QuickBooks and Xero integrations can sync accounting data, which makes HiveSuite more useful as an operational hub than a booking calendar alone.

Key features

Bookings, stock and field scheduling

Inventory is tracked against bookings so staff can see availability and reduce the risk of double booking equipment. HivePlanner provides a visual drag-and-drop calendar for deliveries and collections, including job assignment to team members. For operators juggling equipment and transport, connecting those tasks in one workflow is a practical advantage; teams that do not manage hire stock or delivery work are less likely to benefit from this specialized scope.

Customer and crew access

The customer portal moves quote approval and invoice payment out of back-and-forth office handling, while HiveCrew gives staff mobile access as a native Android app or an installable Progressive Web App on iOS, with push notifications. This can suit crews who need job access away from the office without requiring every user to be an administrator. The distinction matters because each tier has separate admin and crew allowances.

Reporting and data handling

HiveIntel answers plain-English questions about business data and can present results as charts, tables or dashboards. That may help operators explore business information without building a report manually. HiveSuite says information submitted to HiveIntel or HiveAssist may be sent to third-party AI providers, and advises against submitting unnecessary sensitive personal data. Businesses handling sensitive customer information should take that warning into account when deciding whether to use those AI tools.

HiveSuite says it is UK GDPR compliant, is registered with the ICO, does not sell personal data and hashes account passwords using bcrypt. It advertises UK-based support and provides [email protected] and 020 3984 5366 as contact channels.

Pricing

HiveSuite has no free plan, but offers a 30-day trial. All five paid plans include all features, so lower prices mean smaller teams rather than fewer capabilities. Monthly prices include VAT; annual options are also stated inclusive of VAT.

Solo: £34.99 per month, billed monthly, or £349 per year; 1 admin and 2 crew. It is the entry point for a small operation, but leaves little room for extra staff.

Small Team: £89.99 per month, billed monthly, or £899 per year; 5 admins and 5 crew. This fits a modest office-and-field team without paying for larger-tier seat capacity.

Growing Team: £149.99 per month, billed monthly, or £1,499 per year; 10 admins and 10 crew. It gives a larger operation room to expand while retaining a defined crew cap.

Professional: £249.99 per month, billed monthly, or £2,499 per year; 20 admins and unlimited crew. This is the first tier for businesses with more than 10 crew or an unusually large administrative team.

Enterprise: £499.99 per month, billed monthly, or £4,999 per year; 50 admins and unlimited crew. It is aimed at larger organizations that need substantially more admin seats.

Users who exceed a plan’s seat limit must upgrade, so the cheapest tier is not necessarily economical if seasonal or expanding staffing pushes the business over its allowance. Choosing between monthly and annual billing also changes the commitment: the annual prices are stated as yearly amounts, rather than monthly rates.

Platforms

HiveSuite is available on Android, iOS, macOS, web and Windows. HiveCrew’s iOS option is an installable Progressive Web App rather than a native iOS app; Android crew access is native.

Who it's for

HiveSuite is designed for UK service businesses, including bouncy castle, photo booth, hot tub, soft play and decoration hire operators. It is the stronger fit when bookings depend on knowing which equipment is available and coordinating collection and delivery jobs. A business that does not need hire inventory or customer booking workflows may find that this product’s central strengths are not relevant to its operation.

Pros and cons

Pro: Every plan includes all features, so a smaller operator does not lose quoting, scheduling or customer tools by starting on a lower tier.

Pro: Booking-linked availability and delivery scheduling address two connected sources of operational friction for equipment hire businesses.

Pro: A branded portal, Stripe payments and accounting integrations support customer approvals, collections and bookkeeping within the wider workflow.

Con: Seat caps can force an upgrade even when a business needs no additional features; Solo allows only 1 admin and 2 crew.

Con: HiveIntel and HiveAssist submissions may go to third-party AI providers, so users need to avoid unnecessary sensitive personal data in those tools.

Con: The iOS crew experience is a Progressive Web App, not a native iOS app.

Alternatives

For a broader choice of rental-focused products, compare the Event Rental Software category. If the work is primarily trade or field service rather than party hire, Ascora offers per-user Essentials and Elite plans in USD, Android, iOS and web access, and a free trial; Service Storm is another paid option, with a Solo plan billed monthly in USD and Android, iOS, web and API platforms.

For security-system or fire-protection work, consider the AlarmOps or SedonaOffice listings instead: AlarmOps has a GBP-priced Starter plan and a free trial, while SedonaOffice is a paid product with Android, iOS, web, Windows, API and self-hosted platforms. Readers in other trades can compare the Tradescraft per-user AUD Core plan, traqR AUD tiers organized by user count, or the Uptick monthly platform fee with per-user pricing. Ember Software uses custom pricing.

The Security System Installer Software, Fire Protection Software, Roofing Software, Garage Door Software and Pressure Washing Software lists may also help readers compare software within those trades.

Verdict

HiveSuite is a sound choice for a UK party-hire operator that needs bookings, equipment availability, delivery work and customer payments tied together. The main reason to choose it is that every plan includes the full feature set, including customer and crew tools; the main reason to look elsewhere is a team whose seat needs exceed a tier’s allowance or a business whose work does not depend on hire inventory and logistics. Check the seat count against the actual team before committing, and treat the AI data warning as part of the buying decision.

Verdict

HiveSuite combines booking, inventory, scheduling, payments, and customer-facing tools for party hire operations. Its plans have seat limits, and users should account for the stated AI data-handling caveat when submitting information.

Where Specifiction places it

Alternatives to HiveSuiteAll alternatives →