Flex vs Rentman
Flex
flexrentalsolutions.com
Rentman
rentman.ioSide by side
| Figure | Flex | Rentman |
|---|---|---|
| Price from | $100/mo | — |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | — |
| macOS | Yes | — |
| Linux | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 5 | 15 |
| Spec score · Event Rental Software | 9.1 (#1) | 8.6 (#6) |
| Backups | The software services agreement says Flex performs daily full backups and stores them off site. | The security page states that full recoveries, daily recovery points for the previous half-year and additional nightly backups are maintained. |
| Company founded | LinkedIn lists Flex Rental Solutions as founded in 2009 by CEO Chris Stein. | LinkedIn lists Rentman as founded in 2015. |
| Company headquarters | LinkedIn lists headquarters in Orem, Utah, at 826 S 325 W. | LinkedIn lists Utrecht, Netherlands as headquarters. |
| Company legal name | The provider identifies itself as Flex Rental Solutions, LLC. | Crunchbase identifies the company’s legal name as Rentman B.V. |
| Company size | LinkedIn places the company in the 11–50 employee range. | LinkedIn places Rentman in the 51–200 employee range. |
| Crew scheduling | The full platform supports crew scheduling, crew calls and crew communications; GTS does not include crew scheduling. | The platform supports crew and vehicle scheduling, availability checking, invitations, time registration and worked-cost comparisons. |
| Founded | Chris Stein founded Flex in 2009 for live-event and rental operations. | 2014 |
| Headquarters | Flex says it is headquartered in Orem, Utah. | Utrecht, Netherlands |
| Integrations | Official integrations include QuickBooks, DocuSign and Zapier, with Zapier workflows able to connect Slack, Gmail and Google Drive. | Official integrations include QuickBooks, Zapier, Mollie, Xero, WooCommerce, Stripe, calendar sync, Visma e-conomic, Exact Online, Port-All and Billit. |
| Mobile app | Flex5 is distributed for Apple and Android devices and includes scanning, inventory, maintenance, pull-sheet preparation, returns and signature capture. | The mobile app lets crew accept or decline job invitations, record availability and hours worked, and access job notes and files. |
| Quoting | The full Flex product supports detailed quotes and proposals with line items, pricing and packages. | Rentman can generate estimates and proposals, create branded quotes, and accept digital signatures for quotes and contracts. |
| Rating on GetApp | 4.0 out of 5 from 137 reviews | 4.6 out of 5 from 243 reviews |
| Rating on Google Play | 2.2 out of 5 from 48 reviews | 4.2 out of 5 from 170 reviews |
| Security | Flex supports security groups with configurable system permissions, and security policies that can restrict access by time or IP address. | Rentman says each customer has a separate encrypted database and encrypted connections to its servers. |
Plans
Flex
- Flex Asset Solutions$100 a month
- RFID module$100 a month
- Flex GTS$260 a month
- Flex$510 a month
- Flex Rental Solutions$510 a month
Rentman
- Rentman Platform€39 a month
- Inventory Standard€14 a month
- Inventory Pro€19 a month
- Crew Essential€14 a month
- Crew Standard€19 a month
- Crew Pro€24 a month
- Quoting & Invoicing€9 a month
- History Logs€12 a month
- Equipment Tracking€9 a month
- Crew$14 a month
In their own words
Flex
Flex brings rental inventory, sales, production operations, warehouse workflows, crew scheduling, billing, and payments into one platform. A signed quote reserves equipment for its date range and can lead to a warehouse pick list, barcode or RFID scans, and a truck manifest. Flex can generate invoices automatically and accept credit card or ACH payments. It includes quote building, rental contracts, delivery scheduling, and return tracking, but not online booking. The integration list includes QuickBooks, PayEngine, DocuSign, HubSpot, Salesforce, Pro Subrental Marketplace, CrewDriver, Google Calendar, Zapier, and a REST API; its HubSpot CRM integration is in open beta. Flex runs in supported browsers on Windows, Mac, and Linux, with Google Chrome recommended, and the Flex5 app is available for Apple and Android devices. The Flex plan costs $510 a month and includes unlimited users. There is no free plan, but a 30-day trial is available. Flex says it is suited to businesses with 500 or more assets, multiple jobs, or multi-user and multi-location operations.
Rentman
Rentman brings rental operations and event production management together for equipment, crews, workflows, tasks and team collaboration. Users can check equipment availability, book equipment, manage subrentals and review costs. QR and barcode scanning tracks equipment location across multiple locations. Crew scheduling uses drag-and-drop, with shifts filled according to availability, training and cost. The service can create estimates and branded quotes, collect digital signatures for quotes and contracts, and support online payments and invoicing. Its mobile app lets crew accept or decline job invitations, report availability and hours worked, and access job notes and files. Listed integrations include QuickBooks, Zapier, Mollie, Xero, WooCommerce, Stripe and the Rentman API, among others. Rentman serves event rental teams and AV and event professionals, from one-person operations to large production companies. Basic users are free, but power users are needed to create or edit projects and schedule equipment or crew. The pricing note lists a 30-day trial and a starting price of €39/mo; the Rentman Platform plan is €39 a month.