Skip to content
SPECIFICTION
Get listed

Rentman

rentman.io

Free trial WebiOSAndroidAPI
Visit rentman.io
Spec score 8.7 #4 of 29 in Equipment Scheduling Software

What it is

Rentman brings rental operations and event production management together for equipment, crews, workflows, tasks and team collaboration. Users can check equipment availability, book equipment, manage subrentals and review costs. QR and barcode scanning tracks equipment location across multiple locations. Crew scheduling uses drag-and-drop, with shifts filled according to availability, training and cost. The service can create estimates and branded quotes, collect digital signatures for quotes and contracts, and support online payments and invoicing. Its mobile app lets crew accept or decline job invitations, report availability and hours worked, and access job notes and files. Listed integrations include QuickBooks, Zapier, Mollie, Xero, WooCommerce, Stripe and the Rentman API, among others. Rentman serves event rental teams and AV and event professionals, from one-person operations to large production companies. Basic users are free, but power users are needed to create or edit projects and schedule equipment or crew. The pricing note lists a 30-day trial and a starting price of €39/mo; the Rentman Platform plan is €39 a month.

Spec sheet

What it does
Rentman is an operations-management platform for event and media production teams covering projects, equipment, crew, communications and costs.Read 15 Oct 2026 · rentman.io
Product
Rentman brings rental and event production management together, including business information, workflows, tasks, and team collaboration.Read 29 Sep 2026 · rentman.io
Free plan
NoRead 20 Sep 2026 · rentman.io
Integrations
Official integrations include QuickBooks, Zapier, Mollie, Xero, WooCommerce, Stripe, calendar sync, Visma e-conomic, Exact Online, Port-All and Billit.Read 15 Oct 2026 · rentman.io
Security
Rentman says each customer has a separate encrypted database and encrypted connections to its servers.Read 15 Oct 2026 · rentman.io
Support
The pricing page says support is included without extra fees and the team strives to answer most questions within an hour and always within a day.Read 29 Sep 2026 · rentman.io
Headquarters
Utrecht, NetherlandsRead 28 Sep 2026 · rentman.io
Founded
2014Read 28 Sep 2026 · rentman.io
API authentication
API access uses personalized tokens that Rentman says should be protected like passwords; newly created tokens last ten years.Read 15 Oct 2026 · support.rentman.io
API change
The API changelog dated 25 August 2026 records custom fields becoming filterable and expandable in queries.Read 15 Oct 2026 · support.rentman.io
API documentation
Rentman publishes API documentation covering authentication, headers, querying, limitations and endpoint codes, but says implementation requires programming expertise.Read 15 Oct 2026 · support.rentman.io
Asset tracking
Equipment can be tracked at serial-number level with QR codes, barcodes and RFID across locations, people and teams.Read 15 Oct 2026 · rentman.io
Availability
Rentman reports uptime above 99.995% over the preceding four years and stores data in two data centers with automatic failover.Read 15 Oct 2026 · rentman.io
Backups
The security page states that full recoveries, daily recovery points for the previous half-year and additional nightly backups are maintained.Read 15 Oct 2026 · rentman.io
Browser requirements
Rentman recommends current Chrome, Edge, Safari or Firefox versions and does not support Internet Explorer.Read 15 Oct 2026 · support.rentman.io
Company founded
LinkedIn lists Rentman as founded in 2015.Read 15 Oct 2026 · linkedin.com
Company headquarters
LinkedIn lists Utrecht, Netherlands as headquarters.Read 15 Oct 2026 · linkedin.com
Company legal name
Crunchbase identifies the company’s legal name as Rentman B.V.Read 15 Oct 2026 · crunchbase.com
Company size
LinkedIn places Rentman in the 51–200 employee range.Read 15 Oct 2026 · linkedin.com
Crew scheduling
The platform supports crew and vehicle scheduling, availability checking, invitations, time registration and worked-cost comparisons.Read 15 Oct 2026 · rentman.io
Equipment planning
Users can check equipment availability, book equipment, manage subrentals, and view costs.Read 29 Sep 2026 · rentman.io
Equipment tracking
Rentman supports QR code and barcode scanning to track equipment location and manage multiple equipment locations.Read 29 Sep 2026 · rentman.io
Hosting model
Rentman describes its service as hosted on redundant Amazon infrastructure in European data centers rather than self-hosted software.Read 15 Oct 2026 · rentman.io
Inventory scheduling
The inventory product provides timeline availability views, equipment scheduling and shortage resolution through alternatives or subrentals.Read 15 Oct 2026 · rentman.io
Limit: learning curve
Independent review summaries identify a steep learning curve for new users.Read 15 Oct 2026 · g2.com
Limit: mobile calendar
A Google Play reviewer requested direct synchronization between the app calendar and Google or Apple calendars.Read 15 Oct 2026 · play.google.com
Limit: mobile usability
Apple App Store reviewers report missing dark mode, inconsistent push notifications and an old-fashioned or confusing interface.Read 15 Oct 2026 · apps.apple.com
Limit: pricing
Capterra reports that some reviewers consider the subscription expensive or less competitive, despite free basic users.Read 15 Oct 2026 · capterra.com
Limit: Trustpilot complaints
Trustpilot reviewers allege that Rentman is very expensive and provides little support.Read 15 Oct 2026 · trustpilot.com
Mobile app
The mobile app lets crew accept or decline job invitations, record availability and hours worked, and access job notes and files.Read 29 Sep 2026 · rentman.io
Mobile requirements
Only the two newest iOS and Android versions are officially supported for the mobile app.Read 15 Oct 2026 · support.rentman.io
Notable news
Rentman’s CREWZONE FAQ says the company acquired CREWZONE software and intellectual property to accelerate crew-product development without changing customer pricing.Read 15 Oct 2026 · support.rentman.io
Organize tasks
Organize adds task owners, deadlines, planned times, subtasks, boards, teams, task time tracking and service-based quoting.Read 15 Oct 2026 · support.rentman.io
Praise: unified operations
GetApp reviewers commonly value having equipment, crew, projects, invoicing and communications in one system.Read 15 Oct 2026 · getapp.com
Praise: usability and support
G2 reviewers repeatedly praise intuitive organization, integrated workflows and responsive support that accepts feature suggestions.Read 15 Oct 2026 · g2.com
Project planning
Projects combine equipment, crew and transport requirements with time periods and availability checks.Read 15 Oct 2026 · support.rentman.io
Public API
The public API supports reading and writing Rentman data, including edits and deletes, for custom integrations.Read 15 Oct 2026 · rentman.io
Quoting
Rentman can generate estimates and proposals, create branded quotes, and accept digital signatures for quotes and contracts.Read 29 Sep 2026 · rentman.io
Quoting and invoicing
The Quoting and Invoicing add-on supports estimates, proposals, e-signature approvals, online payments, invoices and reports.Read 15 Oct 2026 · rentman.io
Rating on Apple App Store
3.4 out of 5 from 14 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on Capterra
4.6 out of 5 from 243 reviewsRead 15 Oct 2026 · capterra.com
Rating on G2
4.5 out of 5 from 32 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
4.6 out of 5 from 243 reviewsRead 15 Oct 2026 · getapp.com
Rating on Google Play
4.2 out of 5 from 170 reviewsRead 15 Oct 2026 · play.google.com
Rating on Trustpilot
2.9 out of 5 from 2 reviewsRead 15 Oct 2026 · trustpilot.com
Rating on TrustRadius
9 out of 10 from 1 reviewRead 15 Oct 2026 · trustradius.com
Repairs
Users can create repair records from the mobile app and optionally charge damage on an invoice.Read 15 Oct 2026 · rentman.io
Resilience
Rentman describes redundant infrastructure, data in two separate data centers, automatic data-center switching, and an uptime above 99.995% over the past four years.Read 29 Sep 2026 · rentman.io
SSO limitation
SSO enforcement is available only on Pro plans, remains in beta, and user provisioning is manual; multifactor authentication is supplied by the identity provider.Read 15 Oct 2026 · support.rentman.io
User limits
Basic users are free, while power users plan equipment, schedule crew, and create financial documents; power users are needed to create and edit projects and schedule equipment or crew.Read 29 Sep 2026 · rentman.io
Who it serves
Rentman describes its users as event rental teams and AV and event professionals, from one-person operations to large production companies.Read 29 Sep 2026 · rentman.io

Plans and prices

Rentman Platform €39 a month Pay monthly; yearly payment saves 8%. CRM & Communication · Task management · Team collaboration · Dashboards & calendars · File sharing · Mobile app · API Read 29 Sep 2026 · rentman.io
Inventory Standard €14 a month per Power User Equipment availability · Project scheduling · Standard inventory features Read 29 Sep 2026 · rentman.io
Inventory Pro €19 a month per Power User Equipment availability · Project scheduling · Pro inventory features Read 29 Sep 2026 · rentman.io
Crew Essential €14 a month per Power User Crew scheduling · Availability · Worked hours tracking Read 29 Sep 2026 · rentman.io
Crew Standard €19 a month per Power User Crew scheduling · Availability · Worked hours tracking Read 29 Sep 2026 · rentman.io
Crew Pro €24 a month per Power User Crew scheduling · Availability · Worked hours tracking Read 29 Sep 2026 · rentman.io
Quoting & Invoicing €9 a month per Power User Estimates and proposals · Quotes · E-signature approvals · Online payments · Invoicing · Reports Read 29 Sep 2026 · rentman.io
History Logs €12 a month per Power User Warehouse · Equipment · Projects · Contacts · Crew member change logs Read 29 Sep 2026 · rentman.io
Equipment Tracking €9 a month per Power User Check-in and checkout · QR and barcode scanning · Warehouse operations · Serialised inventory Read 29 Sep 2026 · rentman.io
Crew $14 a month per power user crew and transport scheduling · crew app · email communication · project and labor scheduling · cost management · scheduled-versus-actual cost tracking Read 15 Oct 2026 · getapp.com
Organize $14 a month per power user task management · cost management · project planning · dashboards and calendars · team collaboration · API Read 15 Oct 2026 · getapp.com
Inventory $19 a month per power user availability tracking · shortage warnings · inventory bundles · packing lists · project planning · sales items Read 15 Oct 2026 · getapp.com

Every Rentman plan and price →

Strong points and limits

Strong points

  • Tracks equipment with QR and barcode scanning
  • Crew shifts account for availability, training and cost
  • Creates branded quotes and supports digital signatures
  • Mobile app provides job notes and files
  • 30-day trial is listed

Limits

  • Power users are needed to create or edit projects
  • Power users are needed to schedule equipment or crew
  • Platform plan costs €39 a month
  • Additional modules have separate listed prices

Who it suits

Rentman is aimed at event rental teams and AV or event professionals managing equipment and crew. Its mobile app also gives crew members access to invitations, availability, hours, notes and files.

Rentman in depth

Read the full write-up

Overview

Rentman is a rental and event-production platform for coordinating equipment, crew and project administration. It suits event-rental and AV teams that want those operations connected, especially when staff and inventory move between jobs.

The modular approach lets teams assemble the capabilities they need, but project work depends on paid power users. The €39-per-month Platform plan alone does not cover the users who create and edit projects or schedule equipment and crew.

Key features

Equipment planning and tracking

Teams can check availability, book equipment, arrange subrentals and review costs. QR and barcode scanning support equipment-location tracking, while the Equipment Tracking module adds check-in and checkout, warehouse operations and serialised inventory. These tools make Rentman a stronger fit for rental operations that need to coordinate stock across jobs and locations; teams needing only a basic booking process may not need the added modules.

Crew scheduling and mobile access

Drag-and-drop scheduling helps planners fill shifts according to crew availability, training and cost. The mobile app lets crew accept or decline invitations, report availability and hours worked, and access job notes and files. That gives field staff a way to handle job updates on mobile, though scheduling and project access require power users.

Quotes and project workflows

Rentman can create estimates and proposals, branded quotes and digital-signature approvals. Its Quoting & Invoicing module also includes online payments, invoicing and reports. Rental contracts, online booking and return tracking are supported, extending the system beyond inventory and staffing into the customer-facing rental process.

Integrations and resilience

Integrations include QuickBooks, Xero, Stripe, Mollie, WooCommerce, Zapier and the Rentman API, alongside Calendar, Visma E-conomics, Exact Online, Port-All and Billit. Rentman says its customer databases and connections are encrypted and its servers run in major European data centers. It describes redundant infrastructure, automatic switching between two data centers, nightly backups at a third site and an uptime above 99.995% over the past four years. Support is included; the team aims to answer most questions within an hour and all questions within a day.

Pricing

Rentman has a 30-day trial and a free tier for basic users. Basic users do not plan equipment, schedule crew or create financial documents; those tasks require power users, who are also needed to create and edit projects. That distinction matters: the entry plan is not a free way to run full project operations.

PlanPriceWhat it includesRentman Platform€39 a month, billed Pay monthly; yearly payment saves 8%.CRM and communication, task management, team collaboration, dashboards and calendars, file sharing, mobile app and API.Inventory Standard€14 a month per Power UserEquipment availability, project scheduling and standard inventory features.Inventory Pro€19 a month per Power UserEquipment availability, project scheduling and Pro inventory features.Crew Essential€14 a month per Power UserCrew scheduling, availability and worked-hours tracking.Crew Standard€19 a month per Power UserCrew scheduling, availability and worked-hours tracking.Crew Pro€24 a month per Power UserCrew scheduling, availability and worked-hours tracking.Crew EnterpriseCustom pricingIntegrated freelancer marketplace, work-permit and hour tracking, and travel, catering and accommodation features.Quoting & Invoicing€9 a month per Power UserEstimates and proposals, quotes, e-signature approvals, online payments, invoicing and reports.History Logs€12 a month per Power UserChange logs for warehouse, equipment, projects, contacts and crew members.Equipment Tracking€9 a month per Power UserCheck-in and checkout, QR and barcode scanning, warehouse operations and serialised inventory.Additional Warehouse€5 a month, billed monthlyMultiple storage locations, equipment allocation across warehouses, and warehouse availability and stock management.Power-user modules are priced separately from the Platform plan, so the monthly cost rises with the modules and power users a team needs. Inventory Standard and Crew Essential are the lower-cost routes into their respective workflows; the higher tiers cost more, though the listed feature descriptions do not distinguish their inclusions. Additional Warehouse is a separate charge for multi-location stock management.

Platforms

Rentman runs on the web and has Android and iOS apps, as well as an API. The mobile app is particularly relevant to crew members who need invitations, job files and hour reporting while away from a desk.

Who it's for

Rentman targets event-rental teams and AV and event professionals, from one-person operations to large production companies. It is best suited to businesses coordinating equipment and crew alongside quotes and project tasks. A smaller operation that only needs a few basic accounts can use the free tier, but it will need power users to run project scheduling and financial-document workflows.

Pros and cons

Connected rental workflows: Equipment, crew scheduling, quotes, contracts and return tracking sit within one platform, which suits teams coordinating several parts of an event job.

Useful crew mobile access: Crew can respond to invitations, report availability and hours, and open job notes and files from the app.

Costs can stack: The Platform fee is separate from per-power-user modules, so the €39 a month starting point does not represent the full cost of project, inventory or crew work.

Basic users have a narrow role: They are free, but cannot create or edit projects or schedule equipment or crew; those jobs require paid power users.

Alternatives

HiveSuite is worth considering for a small crew that wants an all-features Solo plan with one admin and two crew members for £34.99 a month, billed monthly, including VAT; it also has a yearly option at £349 per year, inc. VAT. It has a free trial but no free plan.

Bundus may suit a very small inventory operation: its Starter plan covers 200 inventory items, one user and 1 GB of media storage. It has a free trial, but no free plan, and the Starter price is custom pricing.

Rentificial is the alternative to consider if a free-forever plan is the priority: its free tier is free and limited to 10 assets and one user, with no email accounts. It has no free trial.

Current RMS, KeysBlu, LayCor, FocalPoint Rental Software and Alert Rental Software are other rental-software options to compare.

For a broader shortlist, see Event Rental Software, Equipment Scheduling Software and Inventory Management Software.

Verdict

Choose Rentman if your event-rental or AV operation needs equipment, crew and quote workflows in one system, with mobile access for crew and room to add specialized modules. Look elsewhere if you need project scheduling without per-power-user charges: the free basic tier cannot do that work, and module costs sit on top of the Platform plan.

Verdict

Rentman combines equipment, crew and quote workflows, with a mobile app for crew and multiple integrations. Basic users are free, but project and scheduling work requires power users.

Where Specifiction places it

Alternatives to RentmanAll alternatives →