Formspace vs Orbeon Forms

Formspace is a web app for teams that create forms, gather responses, and run recurring information workflows. Its AI Assistant can draft or revise forms from plain-language briefs, with changes reviewed before publication. Forms support conditional questions, file uploads, signatures, and translations. After submission, workflows can route approvals, send email, start Power Automate flows, or call external webhooks. Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF. Published forms can be embedded inline, as popups, sliders, or floating widgets, or shared through responsive links. Formspace also works as a Microsoft Teams app and supports Google and Microsoft identity options for respondents. Access can be public, email-verified, organization-restricted, or invite-only; team roles are Owner, Admin, and Member. Product data is encrypted in transit and at rest. The Free plan is available; paid plans start at $20 a month. When AI features are used, prompts and relevant context may be sent through OpenRouter to a selected model provider.

Orbeon Forms manages web forms from design and testing through publication, data capture, validation, and submission. Its Form Builder supports validation and visibility or editability rules, calculations, repeating sections and grids, and multi-page forms. Forms can collect attachments and produce PDF and Excel files. Deployment can be on-premises or in the cloud, with the server running in a Java servlet container. Integrations include Liferay, server-side and JavaScript embedding, React and Angular components, and HTTP and database service endpoints. Supported databases include Oracle, MySQL, SQL Server, PostgreSQL, and DB2, with an API for other databases or backends. Selected fields can be encrypted at rest and in transit to and from the persistence API; the search API cannot search those fields or return decrypted values. The Community Edition is available at no charge. Paid PE subscriptions start at $1,300 a year per server, and a 90-day trial is listed. Silver and Gold include different support-hour and response-time provisions.