Formspace
formspace.com
What it is
Formspace is a web app for teams that create forms, gather responses, and run recurring information workflows. Its AI Assistant can draft or revise forms from plain-language briefs, with changes reviewed before publication. Forms support conditional questions, file uploads, signatures, and translations. After submission, workflows can route approvals, send email, start Power Automate flows, or call external webhooks. Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF. Published forms can be embedded inline, as popups, sliders, or floating widgets, or shared through responsive links. Formspace also works as a Microsoft Teams app and supports Google and Microsoft identity options for respondents. Access can be public, email-verified, organization-restricted, or invite-only; team roles are Owner, Admin, and Member. Product data is encrypted in transit and at rest. The Free plan is available; paid plans start at $20 a month. When AI features are used, prompts and relevant context may be sent through OpenRouter to a selected model provider.
Spec sheet
- Product
- Formspace lets teams create forms, collect responses, and manage recurring information workflows.Read 29 Sep 2026 · formspace.com
- Intended users
- Formspace is aimed at teams handling feedback, intake, HR, event registration, operations requests, applications, and support processes.Read 29 Sep 2026 · formspace.com
- Integrations
- Formspace works as a Microsoft Teams app and supports Google and Microsoft identity options for respondent access.Read 29 Sep 2026 · formspace.com
- Security
- Product data is encrypted in transit and at rest, and Cloudflare Turnstile is used on anonymous public form submissions to reduce automated abuse.Read 29 Sep 2026 · formspace.com
- Support
- Formspace lists [email protected], and its Premium plan includes human support via email and video calls.Read 29 Sep 2026 · formspace.com
- Company
- Formspace is operated by VP Labs Pty Ltd.Read 29 Sep 2026 · formspace.com
- Access controls
- Respondent access can be public, email-verified, organization-restricted, or invite-only, while team roles include Owner, Admin, and Member.Read 29 Sep 2026 · formspace.com
- AI data handling
- Prompts and relevant form, response, or workspace context may be sent through OpenRouter to a selected model provider when AI features are used.Read 29 Sep 2026 · formspace.com
- AI form creation
- Its AI Assistant can generate and refine forms from plain-language briefs, with changes reviewed before publishing.Read 29 Sep 2026 · formspace.com
- Compliance limits
- The public security page does not claim a DPA, certification, independent audit, fixed data-hosting region, or response-time SLA.Read 29 Sep 2026 · formspace.com
- Embedding
- Published forms can be embedded inline, as popups, sliders, or floating widgets, and also have responsive shareable links.Read 29 Sep 2026 · formspace.com
- Form features
- Forms can use conditional questions, file uploads, signatures, and translations.Read 29 Sep 2026 · formspace.com
- Response management
- Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF.Read 29 Sep 2026 · formspace.com
- Workflow automation
- After submission, workflows can route approvals, send emails, start Power Automate flows, and call external webhooks.Read 29 Sep 2026 · formspace.com
Plans and prices
Free Free Free forever Up to 3 team members · 20 responses/month · 10 workflow runs/month · 10MB/file · 1-day form version history · limited daily AI Assistant usage Read 29 Sep 2026 · formspace.com
Basic $20 a month Billed monthly Up to 5 team members · 100 responses/month · 20 workflow runs/month · 10MB/file · 7-day form version history · standard AI Assistant usage Read 29 Sep 2026 · formspace.com
Pro $100 a month Billed monthly Up to 20 team members · 500 responses/month · 100 workflow runs/month · 100MB/file · custom form URL paths · 30-day form version history · extended AI Assistant usage Read 29 Sep 2026 · formspace.com
Premium $250 a month Billed monthly Unlimited team members · 10,000 responses/month · unlimited workflow runs · 1GB/file · custom Formspace subdomain · human support via email and video calls · 1-year form version history Read 29 Sep 2026 · formspace.com
Strong points and limits
Strong points
- AI can draft forms from plain-language briefs.
- Supports signatures, translations, and file uploads.
- Automates approvals, emails, Power Automate flows, and webhooks.
- Exports responses as Excel, CSV, TSV, or PDF.
- Offers multiple respondent access options.
Limits
- Free plan limits teams to 3 members.
- Free plan allows 20 responses per month.
- AI prompts and relevant context may pass through OpenRouter.
- Public security page makes no DPA or certification claim.
Who it suits
Formspace suits teams managing feedback, intake, HR, events, operations requests, applications, or support processes. Its role and respondent-access options may fit teams that need to control who can manage forms and submit responses.
Verdict
Formspace combines form building, response management, and workflow automation in a web app. Check the plan limits and AI data handling details against your team’s needs before choosing a plan.
Where Specifiction places it
- Form Automation Software#19 of 267.9
