GraceSquad vs RosterThat
GraceSquad
gracesquad.org
RosterThat
rosterthat.comSide by side
| Figure | GraceSquad | RosterThat |
|---|---|---|
| Price from | $39/mo | $4.17/mo |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| API | Yes | — |
| Plans published | 4 | 4 |
| Spec score · Church Volunteer Management Software | 9.1 (#2) | 8.4 (#6) |
| Integrations | The privacy policy identifies Stripe, Twilio, Mailgun, Cloudflare R2, and Amazon Lightsail as service providers used by GraceSquad. | The privacy policy names Supabase for database hosting and authentication, Stripe for payments, Resend for email, Vercel for hosting, and Google for advertising conversion measurement; it does not describe user-facing integrations. |
| Privacy | The privacy policy says GraceSquad does not sell member data, use advertising or social tracking scripts, or track visitors across other websites. | RosterThat says it does not sell personal information and that account personal data is deleted within 30 days after account deletion, subject to legal retention requirements. |
| Scheduling | Its auto-fill engine scores volunteers by skills, certifications, availability, and rotation fairness, then drafts assignments for a coordinator to review and publish. | Organizers can create recurring rosters and season schedules with dates, times, locations, and roles. |
| Security | The FAQ states that TLS 1.3, encrypted database backups, and organization-level role-based access are used. | The privacy policy says the service uses TLS/SSL encryption in transit, secure authentication, and row-level database security for organization data isolation. |
| Shift swaps | Volunteers can request replacements through the portal, with coordinator approval and an audit history. | Volunteers can request swaps and eligible teammates can take over the assignment. |
| Support | The contact page promises replies within one business day on weekdays from 9am to 6pm Central and offers 20-minute demos. | All listed plans include priority support, and the privacy policy gives [email protected] as the contact address. |
| What it does | GraceSquad is a volunteer scheduling and member-management platform for churches and nonprofits. | RosterThat is a web service for organizing volunteer rosters, signups, reminders and shift changes for churches, camps, teams and community groups. |
Plans
GraceSquad
- StarterFree
- Community$39 a month
- Growth$79 a month
- Ministry$119 a month
In their own words
GraceSquad
GraceSquad is a volunteer scheduling and member-management platform for churches, nonprofits, and other mission-driven organizations. Its scheduling engine weighs skills, certifications, availability, and rotation fairness, then prepares assignments for a coordinator to review and publish. Member records can include profiles, skills, certifications, availability, family groups, service history, hours, and badges. Starter is free forever for up to 100 members and one ministry, with manual scheduling and email notifications. Community costs $39 a month and adds auto-fill scheduling, SMS and email reminders, a volunteer portal, conflict detection, reporting, child safety, and giving management. Growth costs $79 a month, and Ministry costs $119 a month. Child-safety tools include QR-code check-in, parent tags, and two-adult-rule enforcement; the FAQ places background-check tracking on Growth and above. Donations can be one-time or recurring through Stripe, with a stated processing pass-through of 2.2% + $0.30 per transaction. The web app is available now; iOS and Android apps are marked coming soon.
RosterThat
RosterThat is a web service for managing volunteer rosters and signups for churches, camps, sports teams, booster clubs, and community groups. Organizers can create recurring rosters and season schedules with dates, times, locations, and roles, then use auto-fill to assign people to open slots through a fair rotation. Public signup sheets let volunteers claim available spots from a shared link without an account. Volunteers can request shift swaps for teammates to accept and an organizer to approve. Pro and Team send scheduled volunteers an automatic email reminder the evening before their date, in the organization’s timezone. Organizers can import members by CSV and export rosters as PDF or Excel files. The Free plan allows one admin member, up to 20 people, and two active rosters. Pro costs $5 a month and supports up to three admins and 50 people; Team costs $12 a month, with unlimited admins and people. Paid plans allow unlimited rosters. Organizers can mark sponsorship sheets and paid spots with a checkmark and note, but payments are handled separately.