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RosterThat

rosterthat.com

From $4.17/mo Free plan Web
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Spec score 8.4 #6 of 30 in Church Volunteer Management Software

What it is

RosterThat is a web service for managing volunteer rosters and signups for churches, camps, sports teams, booster clubs, and community groups. Organizers can create recurring rosters and season schedules with dates, times, locations, and roles, then use auto-fill to assign people to open slots through a fair rotation. Public signup sheets let volunteers claim available spots from a shared link without an account. Volunteers can request shift swaps for teammates to accept and an organizer to approve. Pro and Team send scheduled volunteers an automatic email reminder the evening before their date, in the organization’s timezone. Organizers can import members by CSV and export rosters as PDF or Excel files. The Free plan allows one admin member, up to 20 people, and two active rosters. Pro costs $5 a month and supports up to three admins and 50 people; Team costs $12 a month, with unlimited admins and people. Paid plans allow unlimited rosters. Organizers can mark sponsorship sheets and paid spots with a checkmark and note, but payments are handled separately.

Spec sheet

What it does
RosterThat is a web service for organizing volunteer rosters, signups, reminders and shift changes for churches, camps, teams and community groups.Read 15 Oct 2026 · rosterthat.com
Purpose
RosterThat provides volunteer roster and signup management for churches, camps, sports teams, booster clubs, and community groups.Read 29 Sep 2026 · rosterthat.com
Integrations
The privacy policy names Supabase for database hosting and authentication, Stripe for payments, Resend for email, Vercel for hosting, and Google for advertising conversion measurement; it does not describe user-facing integrations.Read 29 Sep 2026 · rosterthat.com
Security
The privacy policy says the service uses TLS/SSL encryption in transit, secure authentication, and row-level database security for organization data isolation.Read 29 Sep 2026 · rosterthat.com
Privacy
RosterThat says it does not sell personal information and that account personal data is deleted within 30 days after account deletion, subject to legal retention requirements.Read 29 Sep 2026 · rosterthat.com
Support
All listed plans include priority support, and the privacy policy gives [email protected] as the contact address.Read 29 Sep 2026 · rosterthat.com
License
AlternativeTo classifies RosterThat as proprietary, freemium subscription software delivered as SaaS.Read 15 Oct 2026 · alternativeto.net
Age requirement
Terms require account creators and users to be at least 18 years old.Read 15 Oct 2026 · rosterthat.com
Approval mode
Administrators can hold signup claims for approval or rejection before confirmation.Read 15 Oct 2026 · rosterthat.com
Auto-fill
Auto-fill can assign volunteers across open slots using a fair rotation.Read 29 Sep 2026 · rosterthat.com
Automatic reminders
Pro and Team send scheduled email reminders the evening before a volunteer's date in the organization's timezone.Read 15 Oct 2026 · rosterthat.com
Calendar export
Volunteers can export upcoming shifts to their calendars, and organizers can export rosters to PDF or Excel.Read 15 Oct 2026 · rosterthat.com
Cancellation behavior
Cancelling an event emails assigned volunteers, removes it from the signup page and stops reminders.Read 15 Oct 2026 · rosterthat.com
Capterra category
Capterra categorizes RosterThat as volunteer-management software and reports that its starting price requires contacting the provider.Read 15 Oct 2026 · capterra.com
Capterra trial listing
The Capterra profile states that a free trial is not available.Read 15 Oct 2026 · capterra.com
CSV import
Existing volunteer names and emails can be imported from a CSV file.Read 15 Oct 2026 · rosterthat.com
Data rights
The policy offers access, correction, deletion, portability through CSV export and opt-out of non-essential communications.Read 15 Oct 2026 · rosterthat.com
Event Series
Event Series places multiple distinct games or events, each with its own date, time and location, behind one signup link.Read 15 Oct 2026 · rosterthat.com
Groups and committees
Volunteers can be organized into committees or teams and scheduled by group.Read 15 Oct 2026 · rosterthat.com
Headquarters address
The privacy policy gives 383 US-51, Batesville, Mississippi 38606, United States as its contact address.Read 15 Oct 2026 · rosterthat.com
Imports and exports
RosterThat supports CSV member import and PDF and Excel roster exports.Read 29 Sep 2026 · rosterthat.com
Independent catalog classification
AlternativeTo lists RosterThat under scheduling and rostering, with online SaaS as its platform.Read 15 Oct 2026 · alternativeto.net
Independent directory description
Tablif describes RosterThat as a tool that sets up a volunteer roster once and fills an entire season.Read 15 Oct 2026 · tablif.com
Independent listing status
AlternativeTo says the product was added on September 16, 2026 and had no comments or reviews at that time.Read 15 Oct 2026 · alternativeto.net
Integrations and vendors
The privacy policy names Supabase for database/authentication, Stripe for payments, Resend for email, Vercel for hosting and Google for ad measurement.Read 15 Oct 2026 · rosterthat.com
Limit
The terms say email sending is subject to fair-use limits, including on plans described as offering unlimited email.Read 29 Sep 2026 · rosterthat.com
Limit: availability warranty
Terms say uninterrupted access is not guaranteed and downtime may occur for maintenance or circumstances outside the service's control.Read 15 Oct 2026 · rosterthat.com
Limit: email fair use
Email sending is subject to reasonable fair-use limits even on plans described as having unlimited email.Read 15 Oct 2026 · rosterthat.com
Limit: payment collection
The maker explicitly says RosterThat does not provide built-in payment collection.Read 15 Oct 2026 · rosterthat.com
Maker legal identity
The service identifies its operator as RosterThat in its Terms of Service.Read 15 Oct 2026 · rosterthat.com
Payment tracking
Organizers can mark sponsorship or paid spots with a checkmark and note, while payment itself occurs elsewhere.Read 15 Oct 2026 · rosterthat.com
Privacy retention
Personal data is scheduled for deletion within 30 days after account deletion unless legal retention applies.Read 15 Oct 2026 · rosterthat.com
Public signup links
Volunteers can claim open slots from a shared link without creating accounts or passwords.Read 15 Oct 2026 · rosterthat.com
Public signups
Public signup sheets let volunteers claim open spots from a shared link without creating an account.Read 29 Sep 2026 · rosterthat.com
Public-name privacy
Public rosters can show only a volunteer's first name and last initial instead of full identity details.Read 15 Oct 2026 · rosterthat.com
Rating on Capterra
0.0 out of 5 from 0 reviews.Read 15 Oct 2026 · capterra.com
Recurring schedules
Recurring rosters generate schedules for repeating weekly, monthly or seasonal duties.Read 15 Oct 2026 · rosterthat.com
Reminders
Pro and Team send scheduled volunteers an automatic email reminder the evening before their date, in the organization’s timezone.Read 29 Sep 2026 · rosterthat.com
Rescheduling behavior
Changing an Event Series date or time emails affected volunteers and resets the reminder for the new date.Read 15 Oct 2026 · rosterthat.com
Scheduling
Organizers can create recurring rosters and season schedules with dates, times, locations, and roles.Read 29 Sep 2026 · rosterthat.com
Security controls
The maker states that traffic is encrypted with TLS/SSL, authentication is secured and row-level database security isolates organizations.Read 15 Oct 2026 · rosterthat.com
Shift swaps
Volunteers can request swaps and eligible teammates can take over the assignment.Read 15 Oct 2026 · rosterthat.com
Website embeds
Team includes embed code for rosters, signup sheets and forms that works with Squarespace, Wix, WordPress and Google Sites.Read 15 Oct 2026 · rosterthat.com

Plans and prices

Free Free $0/month 1 admin · up to 20 people · 2 active rosters · public signup sheets · PDF & Excel export · member portal · swap requests · reminders · reports · email messaging · website embeds · priority support Read 15 Oct 2026 · rosterthat.com
Pro $5 a month $5/month up to 3 admins · up to 50 people · unlimited rosters · exports · member portal · swaps · reminders · signup sheets · reports · email messaging · website embeds · priority support Read 15 Oct 2026 · rosterthat.com
Team $12 a month $12/month unlimited admins · unlimited people · unlimited rosters · exports · member portal · swaps · reminders · signup sheets · reports · email messaging · website embeds · priority support Read 15 Oct 2026 · rosterthat.com
Pro (annual) $50 a year $50/year up to 3 admins · up to 50 people · unlimited rosters · swaps · reminders Read 15 Oct 2026 · rosterthat.com

Every RosterThat plan and price →

Strong points and limits

Strong points

  • Public signup links do not require an account.
  • Auto-fill assigns volunteers using a fair rotation.
  • Supports CSV imports and PDF or Excel exports.
  • Shift swaps can be requested and organizer-approved.

Limits

  • There is no mobile app.
  • Free plan allows only two active rosters.
  • Payments are handled separately from payment tracking.
  • Email sending is subject to fair-use limits.

Who it suits

RosterThat suits community organizations that need recurring volunteer schedules and public signups. The Free plan is limited to one admin, 20 people, and two active rosters; Pro and Team provide larger or unlimited capacities.

Verdict

RosterThat covers roster creation, signups, reminders, and shift swaps for volunteer groups. Compare the plan capacities with your organization’s size; payment marks do not process payments.

Where Specifiction places it

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