iCampPro vs Stronghold

iCampPro is camp management software for registration and daily operations at overnight, summer, mission-driven, and family-style camps. Its branded registration portal lets families manage household details, complete custom forms, make payments, manage friend groups, read FAQs, and view reminders. Staff can draft, schedule, and send targeted email and SMS messages. Operational tools include group reservations, waitlists, camper groups and cabins, staffing workflows, dashboards, and reports. The service processes online and in-person payments, but customers must register as merchants with iCampPro’s in-house payments team. Plans use a 12-month contract model: Trailblazer costs $199 a month, Pathfinder $299 a month, Summit $499 a month, and Peak $999 a month. Annual billing saves 10%. Additional costs may include per-registration fees, payment processing, optional SMS credits at $0.03 USD each, and one-time onboarding. Portals are optimized for mobile browsers, with no dedicated registration app. Setup may take a week or two to a month, depending on data-import complexity and camp readiness.

Stronghold is a web-based platform for managing youth and student ministries, kids ministries, camps, conferences, retreats, and mission trips. It combines student and family records with attendance, small groups, discipleship milestones, care notes, volunteer roles, and first-time guest follow-up. Safeguarding tools include guardian pickup codes, background-check gating, consent records, medical and allergy notes, headcounts, and incident reports. Camp workflows cover registrations and payments, forms and waivers, cabin assignments, squads, tournaments, schedules, trip check-ins, and secure pickup. Communication options include leader-visible messaging with keyword safety flagging, texting, email campaigns, announcements, and prayer requests; texting and email activate when a provider is connected. Stronghold also provides a white-label website builder and an installable student and parent app. Shepherd AI flags issues such as a drifting student, an uncleared volunteer, or a camper without a cabin. The maker says minor data is leader-only and not shared between churches. A 14-day trial requires no credit card to start. Youth and Kids each cost $29 a month; the Youth + Kids Bundle costs $49 a month.