InStaff vs MangoApps

InStaff is a configurable employee portal for time tracking, time-off requests, paystubs, documents, announcements, directories, and related employee operations. Time tracking includes digital timesheets, mobile clock-in, shared terminal mode, face or QR verification, and geofencing. Employees can request time off from any device, with configurable approval workflows, balances, and tracking rules. The portal stores policies, forms, contracts, and employee documents, with electronic signatures. Uploaded PDF paystubs are sorted and delivered to employee accounts, with a default retention period of seven years. Approved time can be exported as CSV or PDF or retrieved through the API. The service supports structured imports and exports, custom integrations, and a native Sage 300 integration. Every portal includes MFA, encrypted portals, role management, and regular product and security updates. InStaff is web-based, was founded in 2014, and is headquartered in Mississauga, Ontario, Canada. A 14-day trial is available and there is no free plan. Portal pricing starts at $40.00 per month for up to 100 employees; separate listed modules include time tracking at $5.00 per user / month and time-off management at $1.00 per user / month.

MangoApps is an employee platform combining intranet, communications, knowledge, workflows, services and AI for frontline and office employees. Its Communications & Intranet suite includes a Communications Hub, Sites, Wikis, Surveys, Recognitions and more. The intranet works on any device, supports more than 50 languages, and is designed for employees without corporate email or VPN access. MangoApps lists connections to more than 200 systems, including Microsoft 365, Google Workspace, Workday, UKG, ADP and Paylocity. It also offers REST and webhook APIs with a published OpenAPI specification. Deployment options include SaaS, Private Cloud, Customer VPC and On-Premise. The company lists HITRUST CSF, SOC 2 Type II and ISO 27001 certifications, and describes controls including AES-256 encryption at rest, TLS 1.2+ in transit, SSO, MFA, role-based access, audit logs, eDiscovery, retention and legal hold. Pricing starts at $9 a month for Communications & Intranet, from 200 employees. There is no free plan, and a 14-day trial is listed. Employee suites require at least 200 employees; specialist-team plans require at least 10 seats.