KanBo vs Microsoft Planner
KanBo
kanboapp.comMicrosoft Planner
microsoft.comSide by side
| Figure | KanBo | Microsoft Planner |
|---|---|---|
| Price from | Free | Free |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | — |
| macOS | Yes | — |
| Linux | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Self-hosted | Yes | — |
| Plans published | 6 | 4 |
| Spec score · Work Management Software | 8.8 (#10) | 8.8 (#12) |
| API | The API is intended for importing and exporting data, automating processes, and enforcing standardization or compliance. | Microsoft Graph's Planner API can create plans, organize and assign tasks, share progress, and support collaboration. |
| Compliance | The maker states that its Microsoft 365-based cloud maintains compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR standards. | Planner is covered by Microsoft's Product Terms and Data Protection Agreement, and the documentation says integrated Purview audit logs are supported across plan types and containers. |
| Headquarters | LinkedIn lists Tallinn as headquarters and shows a primary Tallinn address. | Redmond, Washington, USA |
| Integrations | KanBo integrates with Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate. | The listed Microsoft app integrations include Loop, Outlook, Teams, Copilot, and Power Automate. |
| Limits | The pricing page lists different user ranges for paid tiers: Team 2–25, Professional 5–200, and Business, Enterprise, and Strategic 10 to Unlimited. | The security documentation says Planner does not participate in Advanced Data Residency and that retention policy is not currently supported. |
| Support | KanBo's pricing page advertises 24-hour support from specialists and links to a help portal and training resources. | Microsoft offers Planner help and learning articles, administrator resources, community resources, and Microsoft partner assistance. |
| Trial | The KanBo comparison page says it offers a 30–60-day trial of the highest plan at no cost. | Microsoft describes a one-month free trial, requires a credit card to sign up, and says the subscription converts to paid unless canceled. |
| Views | The pricing page lists Kanban, list, calendar, Gantt, timeline, mind map, analytics, dashboard, and custom views across its plans. | Its main navigation includes My Day, My Tasks, and My Plans, while plans can use list, board, timeline, and sprint views. |
Plans
KanBo
- FreeFree
- BusinessPriced on request
- EnterprisePriced on request
- ProfessionalPriced on request
- StrategicPriced on request
- TeamPriced on request
Microsoft Planner
- Microsoft PlannerPrice not published
- Microsoft Planner (included in Microsoft 365)Free
- Planner Plan 1$10 a year
- Planner and Project Plan 3$30 a year
In their own words
KanBo
KanBo is a work coordination platform for organizing projects, processes, workflows, documents, tasks, and analytics. Teams work with cards for tasks or other tracked items; cards can hold notes, files, comments, dates, and checklists. Available views vary by plan and include Kanban, list, calendar, Gantt, timeline, mind map, analytics, dashboards, and custom views. The free plan costs nothing and includes unlimited users, task management, notifications, real-time communication, advanced search, and Kanban, list, and calendar views. Higher tiers add features such as card templates, custom fields, dashboards, workflow rules, time tracking, resource assignment, and portfolio analysis. KanBo integrates with Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate. Deployment options are cloud, GCC High cloud, on-premises, and hybrid. The maker describes Microsoft 365-based cloud data as encrypted in transit and at rest, and lists compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR. A no-cost trial of the highest plan lasts 30–60 days. It runs on Android, iOS, Linux, macOS, Windows, web, and via API.
Microsoft Planner
Microsoft Planner has no write-up on Specifiction yet; its figures are above.