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KanBo

kanboapp.com

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Spec score 8.8 #10 of 51 in Work Management Software

What it is

KanBo is a work coordination platform for organizing projects, processes, workflows, documents, tasks, and analytics. Teams work with cards for tasks or other tracked items; cards can hold notes, files, comments, dates, and checklists. Available views vary by plan and include Kanban, list, calendar, Gantt, timeline, mind map, analytics, dashboards, and custom views. The free plan costs nothing and includes unlimited users, task management, notifications, real-time communication, advanced search, and Kanban, list, and calendar views. Higher tiers add features such as card templates, custom fields, dashboards, workflow rules, time tracking, resource assignment, and portfolio analysis. KanBo integrates with Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate. Deployment options are cloud, GCC High cloud, on-premises, and hybrid. The maker describes Microsoft 365-based cloud data as encrypted in transit and at rest, and lists compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR. A no-cost trial of the highest plan lasts 30–60 days. It runs on Android, iOS, Linux, macOS, Windows, web, and via API.

Spec sheet

What it does
KanBo is a work-coordination platform for managing projects, processes, documents, resources and strategic initiatives in connected workspaces.Read 15 Oct 2026 · kanboapp.com
Product
KanBo is a work coordination platform for managing projects, processes, workflows, documents, tasks, and analytics.Read 8 Oct 2026 · kanboapp.com
Intended users
The maker describes KanBo as designed for self-organizing teams and highlights large international organizations and enterprise use cases.Read 8 Oct 2026 · kanboapp.com
Deployment
KanBo supports Microsoft 365 cloud, GCC High cloud, on-premises, hybrid and customer-controlled infrastructure deployments.Read 15 Oct 2026 · kanboapp.com
Trial
The KanBo comparison page says it offers a 30–60-day trial of the highest plan at no cost.Read 8 Oct 2026 · kanboapp.com
API
The API is intended for importing and exporting data, automating processes, and enforcing standardization or compliance.Read 15 Oct 2026 · kanboapp.com
Integrations
KanBo integrates with Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate.Read 8 Oct 2026 · kanboapp.com
Compliance
The maker states that its Microsoft 365-based cloud maintains compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR standards.Read 8 Oct 2026 · kanboapp.com
Support
KanBo's pricing page advertises 24-hour support from specialists and links to a help portal and training resources.Read 8 Oct 2026 · kanboapp.com
Headquarters
LinkedIn lists Tallinn as headquarters and shows a primary Tallinn address.Read 15 Oct 2026 · linkedin.com
Calendar view
Calendar view shows time-dependent tasks, upcoming due dates and workload.Read 15 Oct 2026 · kanboapp.com
Cards
Cards represent tasks or tracked work and can contain notes, files, comments, dates and checklists.Read 15 Oct 2026 · kanboapp.com
Cloud data
The maker says KanBo cloud is based on Microsoft 365 and that data is encrypted in transit and at rest.Read 8 Oct 2026 · kanboapp.com
Company founding
LinkedIn lists the company as founded in 2012.Read 15 Oct 2026 · linkedin.com
Company history
The maker says the project began in 2011 as an alpha called “kaizeno” and the KanBo platform went live in 2013.Read 8 Oct 2026 · kanboapp.com
Company size
LinkedIn lists KanBo Work Coordination Platform as having 11-50 employees.Read 15 Oct 2026 · linkedin.com
Custom data sources
Developers can implement IDocSource and IDataSource interfaces to expose custom document and business data sources on cards.Read 15 Oct 2026 · kanboapp.com
Documentation
The Help Center contains sections for basics, visualization, collaboration, resource management, secure work and integrations.Read 15 Oct 2026 · help.kanboapp.com
Gantt view
The Gantt view presents tasks and timelines for project planning and tracking.Read 15 Oct 2026 · kanboapp.com
Identity and MFA
Microsoft Entra ID supplies single sign-on and can enforce multi-factor authentication for KanBo access.Read 15 Oct 2026 · kanboapp.com
Independent integrations count
GetApp lists 11 integrations, including Teams, Egnyte, Azure, Excel, SQL Server, Outlook, PowerPoint, SharePoint, Power BI, Power Automate and Word.Read 15 Oct 2026 · getapp.com
Independent platform support
GetApp lists web, Android and iPhone/iPad support, plus chat, email/help-desk, forum and knowledge-base support.Read 15 Oct 2026 · getapp.com
Kanban view
The Kanban view displays work in columns so users can visually follow task status and progress.Read 15 Oct 2026 · kanboapp.com
License model
KanBo uses per-user license authorizations, with six license types: Free, Team, Professional, Business, Enterprise and Strategic.Read 15 Oct 2026 · help.kanboapp.com
Limit: analytics
That G2 reviewer requested stronger dashboard analytics for program and portfolio metrics.Read 15 Oct 2026 · g2.com
Limit: price transparency
Software Advice lists KanBo pricing as available upon request rather than publishing amounts.Read 15 Oct 2026 · softwareadvice.com
Limits
The pricing page lists different user ranges for paid tiers: Team 2–25, Professional 5–200, and Business, Enterprise, and Strategic 10 to Unlimited.Read 8 Oct 2026 · kanboapp.com
Microsoft ecosystem
KanBo integrates with SharePoint, OneDrive, Office 365, Azure, Exchange, Outlook, Teams, Power Apps and Power Automate.Read 15 Oct 2026 · kanboapp.com
Microsoft Teams
The Teams integration lets users attach KanBo boards, spaces or cards to Teams channels and reuse Teams documents without duplication.Read 15 Oct 2026 · kanboapp.com
Other integrations
Documented integrations include Google Workspace, AWS, Nintex, Egnyte, Power Automate and CSV-based imports from ERP, CRM or databases.Read 15 Oct 2026 · kanboapp.com
Outlook integration
The Outlook add-in can create or edit cards from email, assign users, change dates and statuses, and attach email files.Read 15 Oct 2026 · kanboapp.com
Plugins
Plugins can add KanBo interface buttons, automate processes, connect legacy systems and render attachment previews.Read 15 Oct 2026 · kanboapp.com
Praise: simplicity
The sole G2 reviewer praised KanBo's simplicity and manageable learning curve.Read 15 Oct 2026 · g2.com
Rating on G2
5.0 out of 5 from 1 review.Read 15 Oct 2026 · g2.com
Rating on GetApp
No rating from 0 reviews; the profile states that no reviews are available.Read 15 Oct 2026 · getapp.com
Rating on Software Advice
No rating from 0 reviews; Software Advice labels KanBo as having no reviews yet.Read 15 Oct 2026 · softwareadvice.com
Resource management
Higher tiers provide resource assignment, workload views, time budgets and portfolio-oriented planning tools.Read 15 Oct 2026 · kanboapp.com
Security controls
Official security material states that KanBo provides granular access control, encryption, authentication, secure file sharing, backups and activity logging.Read 15 Oct 2026 · kanboapp.com
Seller identity
G2 identifies Object Connect PL as the seller behind KanBo.Read 15 Oct 2026 · g2.com
System requirements
The Microsoft 365 and Azure installation guide lists Microsoft 365 Business Basic or higher, administrator access, SQL Database, custom domain with SSL and Elasticsearch.Read 15 Oct 2026 · help.kanboapp.com
Views
The pricing page lists Kanban, list, calendar, Gantt, timeline, mind map, analytics, dashboard, and custom views across its plans.Read 8 Oct 2026 · kanboapp.com
Webhooks
Webhooks send event notifications to external applications when boards or cards change.Read 15 Oct 2026 · kanboapp.com
Work organization
Cards represent tasks or tracked items and can contain notes, files, comments, dates, and checklists.Read 8 Oct 2026 · kanboapp.com
Workflow automation
KanBo supports configurable status workflows, rule-based workflows, blockers, approvals and automated processes.Read 15 Oct 2026 · kanboapp.com

Plans and prices

Free Free Unlimited · task management · flexible status workflows · Kanban, list and calendar views · notifications · real-time communication · advanced search Read 15 Oct 2026 · kanboapp.com
Business Priced on request 10 to unlimited users · dashboards · forecast chart · rule-based workflows · active-usage licensing · time tracking · document approvals Read 15 Oct 2026 · kanboapp.com
Enterprise Priced on request 10 to unlimited users · on-premises installation · full email client · network-drive files · digital signatures · BI API · workload view · time budget Read 15 Oct 2026 · kanboapp.com
Professional Priced on request 5-200 users · analytics view · space templates · card mirroring and sharing · OneDrive documents · approvals · Teams workspaces Read 15 Oct 2026 · kanboapp.com
Strategic Priced on request 10 to unlimited users · advanced analytics · expense budget · scenarios · portfolio designer · roadmaps · portfolio analysis · custom views Read 15 Oct 2026 · kanboapp.com
Team Priced on request 2-25 users · Gantt, timeline and mind-map views · card templates · folder hierarchy · custom fields · Email 2 KanBo Read 15 Oct 2026 · kanboapp.com

Every KanBo plan and price →

Strong points and limits

Strong points

  • Free plan supports unlimited users.
  • Cards can hold notes, files, dates, and checklists.
  • Offers cloud, on-premises, and hybrid deployment.
  • Integrates with Microsoft Teams and OneDrive.
  • Highest-plan trial lasts 30–60 days at no cost.

Limits

  • Team tier supports 2–25 users.
  • Professional tier supports 5–200 users.

Who it suits

KanBo suits self-organizing teams and large international organizations coordinating work across projects and processes. Its deployment choices and Microsoft integrations may fit organizations with varied infrastructure needs.

KanBo in depth

Read the full write-up

Overview

KanBo is a work coordination platform that brings tasks, project planning, documents, and workflow management into one product. It suits self-organizing teams and larger organizations that need Microsoft integrations or control over deployment. Its broad planning toolkit is appealing, but most paid plans use custom pricing.

Key features

Work is organized into cards for tasks and other tracked items, with notes, files, comments, dates, and checklists attached. That gives teams a shared place to keep an item's working context, rather than separating its discussion and supporting material from the task itself.

KanBo offers Kanban, list, calendar, Gantt, timeline, mind map, analytics, dashboard, and custom views, with access varying by plan. The free plan covers Kanban, list, and calendar; Team adds Gantt, timeline, and mind map. Business brings dashboards and forecasting, while Strategic adds advanced analytics, portfolio tools, forecasts, roadmaps, and custom views. This range serves both task tracking and broader planning, but the tier structure means teams should identify required views before settling on a plan.

Workflow automation, resource planning, and portfolio management extend KanBo beyond a task board. Its integrations include Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate. That is a strong fit for organizations already working in Microsoft's ecosystem; the integration list gives less reason to choose KanBo if those services are not central to a team's work.

Deployment can be cloud, GCC High cloud, on-premises, or hybrid. The maker says its Microsoft 365-based cloud encrypts data in transit and at rest and maintains compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR standards. Microsoft Entra ID multi-factor authentication is also available as a way to protect personal data. These options make KanBo relevant to organizations with specific deployment or security needs, though teams that simply want a lightweight cloud tool may not need that breadth.

Pricing

KanBo has a free plan and custom pricing for paid tiers. Free costs nothing and supports unlimited users, task management, Kanban, list, and calendar views, notifications, real-time communication, and advanced search. It is a substantial starting point for teams that can work within those three views, but it does not include the broader planning and reporting features assigned to paid plans.

Team has custom pricing for 2–25 users and adds Gantt, timeline, and mind map views, card templates, and custom fields. It fits smaller groups that need richer project planning. Professional has custom pricing for 5–200 users and adds analytics, card sharing and approvals, OneDrive documents, and Microsoft Teams workspaces, making it a more natural match for Microsoft-connected teams needing those collaboration features.

Business has custom pricing for 10 to Unlimited users and adds dashboards, forecast charts, rule-based workflows, time tracking, and document approvals. Enterprise, also for 10 to Unlimited users, adds on-premises installation, a full email client, network-drive files, digital signatures, a BI API, and resource assignment. Strategic covers 10 to Unlimited users and adds advanced analytics, expense budgets, portfolio design and analysis, forecasts, roadmaps, and custom views. Those upper tiers target organizations that need broader operational or portfolio planning; the trade-off is that buyers must request pricing rather than compare published paid rates.

KanBo offers a 30–60-day trial of its highest plan at no cost, giving prospective customers a way to assess the top tier before choosing. The pricing page also advertises 24-hour specialist support, a help portal, and training resources.

Platforms

KanBo supports Android, iOS, Linux, macOS, Windows, and web, as well as API access and self-hosted deployment. The combination of desktop and mobile platforms with cloud, GCC High, on-premises, and hybrid installation options gives organizations flexibility in how they access and run the service.

Who it's for

KanBo is best suited to self-organizing teams and larger international organizations that need multiple planning views, Microsoft integrations, or deployment choices such as on-premises and hybrid installation. The unlimited-user free plan can serve teams that only need its included task-management views. It is less suitable for buyers who need to budget against published paid-plan prices or want a narrower, simpler coordination tool.

Pros and cons

Pros: A free plan supports unlimited users and includes task management, three views, notifications, real-time communication, and advanced search.

Pros: Multiple deployment options and a wide range of Microsoft integrations suit organizations already invested in that ecosystem.

Pros: Paid tiers span team-level planning through dashboards, workflow rules, resource assignment, and portfolio analysis.

Cons: Paid plans have custom pricing, so organizations cannot compare their costs from published rates.

Cons: Several useful planning and reporting views are reserved for paid tiers, so the free plan may be too limited for teams that need Gantt, timeline, mind map, or dashboards.

Alternatives

Consider Nifty if a free plan with unlimited members is attractive and a cap of two active projects and 100 MB of storage is acceptable. Basecamp may fit teams looking for a free option organized around one project, with a five-user limit and 1 GB of storage. Choose ClickUp if unlimited tasks and unlimited free-plan members are priorities, while its free tier's 60 MB storage and one form are enough.

Fibery is another free option, with up to 10 users, 10 guests, 10 databases, and 1 GB of file storage. Hive offers a free plan for up to 10 workspace members, with unlimited tasks, 200 MB storage, and 1,000 AI credits per month. For a product categorized as paid rather than freemium, consider KPI.com. Runrun.it may suit teams wanting a free plan capped at five users, with unlimited guest users and tasks and up to 20 boards. Smartsheet is an alternative for buyers considering a paid work-management product.

For more options, browse Work Management Software.

Verdict

Choose KanBo if your team needs a broad set of planning views, Microsoft integration, and deployment flexibility, particularly in a larger organization. The unlimited-user free plan is a useful entry point, but the principal reason to look elsewhere is the lack of published prices for every paid tier.

Verdict

KanBo combines task cards, multiple planning views, workflow features, and Microsoft integrations across a broad set of deployment options. The free plan has a stated price, while paid-tier pricing is on request.

Where Specifiction places it

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