KashFlow vs Xero Practice Manager
KashFlow
kashflow.comXero Practice Manager
xero.comSide by side
| Figure | KashFlow | Xero Practice Manager |
|---|---|---|
| Price from | — | 65 NZD/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 10 | 8 |
| Spec score · Accounting Practice Management Software | 8.7 (#4) | 8.5 (#9) |
| Company history | KashFlow says it was founded by Duane Jackson and has provided cloud accounting software since 2005. | Xero says it has operated globally since 2006. |
| Integrations | The maker lists integrations and app connections including IRIS Insight, payment processors, Dropbox, Receipt Bank, ConnectMyApps, ViaPost, iwoca and TripCatcher. | Xero lists connections to Xero HQ, Xero Workpapers, Xero Tax and more than 30 third-party proposal, onboarding and document-management apps. |
| Public API | KashFlow provides API resources for connecting third-party applications and scripts to accounting data. | The Practice Manager 3.1 API exposes job, task, note, document, cost, assignment, quote and estimate operations through documented endpoints. |
| Purpose | KashFlow is cloud-based accounting software for small businesses. | Xero Practice Manager is now integrated into Xero Partner Hub, combining practice management with client and compliance tools. |
| Rating on G2 | 3.8 out of 5 from 21 reviews | 4.5 out of 5 from 47 reviews |
| Rating on TrustRadius | 8.0 out of 10 from 6 reviews | 8.5 out of 10 from 886 reviews |
| Security | The maker's security page says it encrypts data in transit and describes a 1024-bit RSA key; it does not state a named compliance certification on the page reviewed. | Xero states it is certified compliant with ISO/IEC 27001:2022 and encrypts information in transit and at rest. |
| Support | The support page describes a dedicated UK customer support team, a knowledge base, videos, webinars and training events. | Xero says its partner consulting team can help configure the product, with Xero Central and its team available for support. |
| What it does | KashFlow is cloud accounting software aimed at small businesses, with bookkeeping, invoicing and related financial management features. | Xero Practice Manager is cloud practice-management software for accounting and bookkeeping firms that coordinates clients, jobs, time, billing and reporting. |
Plans
KashFlow
- Starter£13.50 a month
- Business£27.50 a month
- Starter (monthly)£13.50 a month
- Business (monthly)£27.50 a month
- Starter (annual)£97 a year
- Starter (annual)$97 a year
- Business (annual)$178 a year
- Business (annual)£178 a year
- Business (monthly)Price not published
- Starter (monthly)Price not published
Xero Practice Manager
- Silver, Gold or Platinum partnerFree
- Silver, Gold or Platinum partnerFree
- 1 user65 NZD a month
- One user65 NZD a month
- 3 users99 NZD a month
- Three users99 NZD a month
- Up to 10 users149 NZD a month
- Up to 10 users149 NZD a month
In their own words
KashFlow
KashFlow is cloud accounting software for small businesses, covering bookkeeping, invoicing and payroll. It handles purchases and expenses, mileage tracking, VAT returns, quotes and estimates. Users can customise invoices, send or print them, schedule recurring invoices and reminders, and turn quotes into invoices. Bank feeds bring transactions from multiple accounts into the service for reconciliation and cash-flow visibility. KashFlow says users can connect with HMRC to submit VAT returns online. The product lists web, Android and iOS access, a mobile app, and an accounting API for integrations and automation. Pricing lists Zapier and IRIS Pay among plan features. Starter is £13.50 per month and is limited to 10 invoices, 25 bank transactions, one user and five payroll employees. Business is £27.50 per month, with unlimited invoices and bank transactions and five payroll employees. There is no free plan, but a 14-day trial is available.
Xero Practice Manager
Xero Practice Manager is web-based practice management software for accounting and bookkeeping firms in Xero’s partner program. It is now integrated into Xero Partner Hub, where practices can manage jobs, client work and compliance tasks. Staff can be assigned jobs, check schedules and availability, and set deadlines and milestones. Time can be recorded by duration or start and stop time, then used to create progress or final invoices with fixed prices, rates and markups. Reporting covers jobs, time, costs, productivity and recoverable costs, with options to run standard reports, customise samples or create reports. Practices can configure statuses, categories, templates, workflows and branded documents such as quotes and engagement letters. Invoices and client details sync with the firm’s Xero accounts, and paid invoices appear in Partner Hub. Xero Tax and Xero Workpapers, powered by BGL, are included at no extra cost with the subscription. The product is available on the web, has a free plan for Silver, Gold or Platinum partners, and offers a 14-day trial. Paid plans start at 65 NZD a month for one user; prices exclude GST.