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KashFlow
kashflow.com
What it is
KashFlow is cloud accounting software for small businesses, covering bookkeeping, invoicing and payroll. It handles purchases and expenses, mileage tracking, VAT returns, quotes and estimates. Users can customise invoices, send or print them, schedule recurring invoices and reminders, and turn quotes into invoices. Bank feeds bring transactions from multiple accounts into the service for reconciliation and cash-flow visibility. KashFlow says users can connect with HMRC to submit VAT returns online. The product lists web, Android and iOS access, a mobile app, and an accounting API for integrations and automation. Pricing lists Zapier and IRIS Pay among plan features. Starter is £13.50 per month and is limited to 10 invoices, 25 bank transactions, one user and five payroll employees. Business is £27.50 per month, with unlimited invoices and bank transactions and five payroll employees. There is no free plan, but a 14-day trial is available.
Spec sheet
- What it does
- KashFlow is cloud accounting software aimed at small businesses, with bookkeeping, invoicing and related financial management features.Read 21 Oct 2026 · kashflow.com
- Purpose
- KashFlow is cloud-based accounting software for small businesses.Read 29 Sep 2026 · kashflow.com
- Audience
- The pricing page positions Starter for sole traders, contractors and small businesses, and Business for growing businesses and limited companies.Read 29 Sep 2026 · kashflow.com
- Free plan
- NoRead 22 Sep 2026 · kashflow.com
- API
- KashFlow offers an accounting API for integrating applications, bespoke development projects and automation scripts.Read 29 Sep 2026 · kashflow.com
- Integrations
- The maker lists integrations and app connections including IRIS Insight, payment processors, Dropbox, Receipt Bank, ConnectMyApps, ViaPost, iwoca and TripCatcher.Read 21 Oct 2026 · kashflow.com
- Security
- The maker's security page says it encrypts data in transit and describes a 1024-bit RSA key; it does not state a named compliance certification on the page reviewed.Read 21 Oct 2026 · kashflow.com
- Support
- The support page describes a dedicated UK customer support team, a knowledge base, videos, webinars and training events.Read 29 Sep 2026 · kashflow.com
- License
- The maker's pages reviewed do not state an open-source licence for KashFlow; the about page separately notes that its QR-code generator uses the MIT licence.Read 21 Oct 2026 · kashflow.com
- Founded
- 2005Read 28 Sep 2026 · kashflow.com
- Accountant access
- YesRead 22 Sep 2026 · kashflow.com
- API access
- The maker says API access is free for Business-package users, including users on a free trial, and can optionally be restricted by IP address.Read 21 Oct 2026 · kashflow.com
- API documentation
- The maker publishes REST API documentation covering resources such as bank accounts, reconciliation, transactions, quotes, suppliers, settings and users.Read 21 Oct 2026 · kashflow.com
- Bank feeds
- Bank feeds import transaction data from connected accounts for cash-flow visibility and reconciliation.Read 21 Oct 2026 · kashflow.com
- Banking
- Bank feeds connect multiple bank accounts and bring transaction data into KashFlow for reconciliation and cash-flow visibility.Read 29 Sep 2026 · kashflow.com
- Bookkeeping
- The product supports purchases and expenses, mileage tracking, VAT returns, invoicing, quotes, estimates and payroll.Read 29 Sep 2026 · kashflow.com
- Company history
- KashFlow says it was founded by Duane Jackson and has provided cloud accounting software since 2005.Read 21 Oct 2026 · kashflow.com
- Company location
- The Trustpilot company profile lists an address at Adam Street 1, WC2N 6LE, United Kingdom.Read 21 Oct 2026 · uk.trustpilot.com
- Documentation and support
- The maker's knowledge base organizes help across API and developer topics, banking, payroll, invoices, purchases, settings and VAT; its feature page advertises support.Read 21 Oct 2026 · kashflow.com
- Integration limitation
- The maker's third-party app guide says its MailChimp integration was not working when that guide was last updated in November 2020.Read 21 Oct 2026 · kashflow.com
- Invoicing
- Users can customise, edit, email or print invoices and configure recurring invoices and reminders.Read 21 Oct 2026 · kashflow.com
- Legal name
- The maker's developer page footer identifies the rights holder as KashFlow Software Ltd.Read 21 Oct 2026 · kashflow.com
- Limit: customer support
- Trustpilot reviewers described slow support responses and difficulty resolving account access or cancellation issues.Read 21 Oct 2026 · uk.trustpilot.com
- Limit: customisation and reports
- G2's review summary notes limited customisation and occasional discrepancies between reports.Read 21 Oct 2026 · g2.com
- Limit: interface and editing
- Trustpilot reviewers complained about an unfinished or difficult-to-use interface and restrictions on editing invoice templates.Read 21 Oct 2026 · uk.trustpilot.com
- Limit: payment and invoice controls
- One G2 reviewer reported that cancelling an invoice did not automatically stop its associated direct debit collection and raised concerns about invoice branding.Read 21 Oct 2026 · g2.com
- Limit: reporting
- A TrustRadius reviewer described some reporting functionality as weak and said financial planning could be improved.Read 21 Oct 2026 · trustradius.com
- Mileage
- The product includes tools for calculating, logging and tracking business travel mileage.Read 21 Oct 2026 · kashflow.com
- Mobile
- The site says the accounting packages include a mobile app, and describes KashFlow Go as usable with a phone and internet connection.Read 29 Sep 2026 · kashflow.com
- Mobile access
- The maker describes KashFlow Go as phone-based access that requires an internet connection.Read 21 Oct 2026 · kashflow.com
- Owner
- KashFlow says IRIS acquired the company in 2013.Read 21 Oct 2026 · kashflow.com
- Payroll
- The maker describes KashFlow Payroll as cloud software for employee details and payroll records, and says it is HMRC-recognised.Read 21 Oct 2026 · kashflow.com
- Plan limit
- Starter includes up to 10 invoices and 25 bank transactions, while Business lists unlimited invoices and bank transactions.Read 29 Sep 2026 · kashflow.com
- Platform limitation
- TechRadar said users may need time to become familiar with KashFlow's interface and its many functions.Read 21 Oct 2026 · techradar.com
- Praise: data entry and invoicing
- A TrustRadius reviewer praised the ease of entering purchase data and creating quotes and invoices.Read 21 Oct 2026 · trustradius.com
- Praise: ease of use
- G2's review summary says users often praise KashFlow's ease of use and intuitive invoicing.Read 21 Oct 2026 · g2.com
- Public API
- KashFlow provides API resources for connecting third-party applications and scripts to accounting data.Read 21 Oct 2026 · kashflow.com
- Purchases and expenses
- Users can create and email purchase invoices, schedule recurring purchases, and record expenses and receipts.Read 21 Oct 2026 · kashflow.com
- Quotes and estimates
- Quotes and estimates can be converted into invoices within KashFlow.Read 21 Oct 2026 · kashflow.com
- Rating on G2
- 3.8 out of 5 from 21 reviewsRead 21 Oct 2026 · g2.com
- Rating on Techjockey
- 3.7 out of 5 from 12 verified reviewsRead 21 Oct 2026 · techjockey.com
- Rating on Trustpilot
- 1.5 out of 5 from 167 reviewsRead 21 Oct 2026 · uk.trustpilot.com
- Rating on TrustRadius
- 8.0 out of 10 from 6 reviewsRead 21 Oct 2026 · trustradius.com
- Receipt capture
- YesRead 22 Sep 2026 · kashflow.com
- Self-hosting
- The maker describes KashFlow as a cloud-based service, and the pages reviewed do not offer a self-hosted deployment.Read 21 Oct 2026 · kashflow.com
- SOAP API and SDKs
- The maker documents a SOAP/XML API for exchanging data with KashFlow, but the opened developer pages did not identify an official SDK.Read 21 Oct 2026 · kashflow.com
- Tax
- KashFlow says users can link with HMRC and submit VAT returns online.Read 29 Sep 2026 · kashflow.com
- VAT returns
- KashFlow links to HMRC for VAT return management and submission.Read 21 Oct 2026 · kashflow.com
Plans and prices
Starter £13.50 a month Promotional price shown separately; amount is the published standard monthly price. 10 invoices · 25 bank transactions · 1 user · 5 payroll employees Read 22 Sep 2026 · kashflow.com
Business £27.50 a month Promotional price shown separately; amount is the published standard monthly price. Unlimited bank transactions · 5 payroll employees Read 22 Sep 2026 · kashflow.com
Starter (monthly) £13.50 a month £13.50 per month; introductory offer £1.35 per month for 6 months for new customers 10 invoices · up to 25 bank transactions · single user Read 21 Oct 2026 · kashflow.com
Business (monthly) £27.50 a month £27.50 per month; introductory offer £2.75 per month for 6 months for new customers Unlimited invoices · unlimited bank transactions · multiple users · multi-currency Read 21 Oct 2026 · kashflow.com
Starter (annual) £97 a year £97/year + VAT; RRP £162 10 invoices · up to 25 bank transactions · single user Read 21 Oct 2026 · kashflow.com
Starter (annual) $97 a year Annually; discounted offer for new customers only 10 invoices · up to 25 bank transactions · single user Read 29 Sep 2026 · kashflow.com
Business (annual) $178 a year Annually; discounted offer for new customers only Unlimited invoices · unlimited bank transactions · multi-user Read 29 Sep 2026 · kashflow.com
Business (annual) £178 a year £178/year + VAT; RRP £291.50 Unlimited invoices · unlimited bank transactions · multiple users · multi-currency Read 21 Oct 2026 · kashflow.com
Business (monthly) Price not published Monthly; promotional price for new customers only Unlimited invoices · unlimited bank transactions · multi-user Read 29 Sep 2026 · kashflow.com
Starter (monthly) Price not published Monthly; promotional price for new customers only 10 invoices · up to 25 bank transactions · single user Read 29 Sep 2026 · kashflow.com
Strong points and limits
Strong points
- Bank feeds connect multiple accounts for reconciliation.
- Invoices can be automated and quotes converted.
- VAT returns can be submitted online through HMRC.
- Web, Android, iOS and API access are listed.
Limits
- No free plan is available.
- Starter is limited to 10 invoices.
- Starter allows 25 bank transactions and one user.
Who it suits
Starter is positioned for sole traders, contractors and small businesses; Business is aimed at growing businesses and limited companies. It may suit teams that need invoicing, bank feeds, VAT handling or accountant access.
Verdict
KashFlow combines core bookkeeping, invoicing and payroll tools with bank feeds and online VAT submission. Check the Starter transaction and invoice limits against your needs, and note that the listed paid pricing begins at £13.50 per month.
Where Specifiction places it
- Accounting Practice Management Software#4 of 298.7
- Accounting APIs#4 of 278.8
- Bookkeeper Software#4 of 268.9
- Bookkeeping Software#14 of 759.0
- Salon Accounting Software#9 of 298.9
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