KoboToolbox vs mWater

KoboToolbox is a survey and data collection platform for gathering information online or offline. Forms can include skip logic, validation, guidance, translations, GPS, and multimedia data. Collection is available through KoboCollect or web forms on iOS and desktop devices. The platform provides response analytics and API access, and teams can own members’ projects with role-based permissions for Owners, Admins, and Members. It works with Excel, Google Sheets, Power BI, Tableau, ArcGIS, and Stata, with direct integrations for TolaData and monday.com. Data is encrypted at rest and in transit using SHA-256 with RSA, alongside project-level key encryption. The platform also offers SSO and GDPR compliance. Data hosting is available in 28 countries or on a customer’s own infrastructure. The Community plan is free for nonprofits and includes 5,000 submissions per month and 1 GB of storage. Starter is $21 a month, Professional is $129 a month, and Teams is $249 a month. The maker says the platform is used by 35,000+ organizations across 220+ countries and territories, with 25M+ surveys collected per month.

mWater is a cloud platform for collecting, managing, analyzing, and visualizing information about water, sanitation, and hygiene services. Surveyor lets teams build surveys, record infrastructure sites, and gather data in a browser or on Android and iOS phones and tablets. It works offline, then synchronizes forms and responses when a connection returns. Teams can also import spreadsheets, build reports and calculations, view maps and time series, share with stakeholders, and export data. Organizations can use standard forms and indicators, control sharing with permissions, and connect other systems through the API. The mWater Integrator exchanges data with API-enabled platforms on daily, weekly, or monthly schedules without custom code. The service supports 28 languages and is designed for low-end devices and people with low technological fluency. Users retain ownership of their data and can download it through the platform or API. The free plan includes unlimited standard use, forms, users, surveys, and integrations, with no per-user fees. Paid options include support and higher data capacity, while custom and national monitoring systems are priced by project.