KoboToolbox vs OpenSurvey

KoboToolbox is a survey and data collection platform for gathering information online or offline. Forms can include skip logic, validation, guidance, translations, GPS, and multimedia data. Collection is available through KoboCollect or web forms on iOS and desktop devices. The platform provides response analytics and API access, and teams can own members’ projects with role-based permissions for Owners, Admins, and Members. It works with Excel, Google Sheets, Power BI, Tableau, ArcGIS, and Stata, with direct integrations for TolaData and monday.com. Data is encrypted at rest and in transit using SHA-256 with RSA, alongside project-level key encryption. The platform also offers SSO and GDPR compliance. Data hosting is available in 28 countries or on a customer’s own infrastructure. The Community plan is free for nonprofits and includes 5,000 submissions per month and 1 GB of storage. Starter is $21 a month, Professional is $129 a month, and Teams is $249 a month. The maker says the platform is used by 35,000+ organizations across 220+ countries and territories, with 25M+ surveys collected per month.

OpenSurvey is an open-source platform for creating surveys, collecting responses, and analyzing results. Its visual builder offers 23+ question types, including short text, ratings, NPS, matrix, ranking, file upload, signature, and location. Survey logic includes conditional skips and branching, nested loops, variables, answer piping, and a debug mode. Real-time analytics and CSV, Excel (XLSX), and JSON exports help users review responses; surveys are mobile responsive and include progress indicators.

The Open Source plan costs nothing and allows unlimited responses, surveys, teams, and workspaces. It can be hosted on the user's infrastructure under AGPL-3.0, with no telemetry or tracking and full API access. OpenSurvey Cloud starts at $29/mo. Cloud Teams includes managed hosting, automatic updates, email support, a 99.9% uptime SLA, and a 10k responses-per-month limit. Cloud features also include global CDN distribution and AI-powered analytics with sentiment analysis and generated insights. The platform describes its design as GDPR compliant; its documentation says row-level security and tenant isolation are enabled by default.