Microsoft To Do vs Sunsama

Microsoft To Do is a free personal task-management app for organizing daily work and focusing attention. Its My Day view shows a daily task list with suggestions, while unfinished items remain available for later. Tasks can include due dates, reminders, repeat schedules, steps, and notes. Separate lists help organize work, shopping, travel, or other activities. Lists can be shared through invitation links, although collaborators need Microsoft accounts. With the same account, tasks are stored in Exchange Online and appear automatically in To Do and Outlook; flagged email can also become tasks when enabled. Microsoft says synchronization and storage use encryption at rest and in transit, and the web app has undergone audits including SOC 2 Type 1. The app runs on web, Windows, macOS, iOS, and Android. Work or school accounts require an enabled To Do license and an Exchange Online mailbox. To Do does not display several Outlook Tasks fields, including dates, status, completion percentage, work hours, colors, and categories.

Sunsama brings task management, calendar planning, and daily planning together for professionals. Its hybrid planning method includes recurring tasks, calendar sync, focus sessions, timeboxing, auto-scheduling, Pomodoro sessions, analytics, reminders, and daily shutdowns. It connects with Asana, Jira, Slack, Teams, Notion, Trello, and other services; its Zapier integration connects to more than 9,000 apps. Sunsama runs on iOS/iPadOS, Android, macOS, Windows, and Linux. It is paid, with no free plan. Pricing starts at $17 per user per month with annual billing; the listed monthly plan is $22. A 14-day trial offers unlimited access to all features. Enterprise options include SSO, SAML, SCIM, audit logs, and custom privacy requirements, with no price listed. Added workspace members are billed automatically, with mid-month additions prorated. Users can cancel at any point and retain access through the billing cycle.