Notion vs QOwnNotes

Notion is a cloud workspace for organising personal projects and coordinating work. Its pages, blocks, and databases support note sharing and real-time collaboration, and offline access is available. It runs on the web, Windows, macOS, iOS, and Android, with a Chrome extension also listed. Connections include Slack, Google Drive, Figma, GitHub, Zoom, and Microsoft Teams. Notion supports semantic search, AI search or answers, and version history. The Free plan costs $0 per member per month and includes trial AI capabilities and a trial of Notion AI. Free uploads are limited to 5 MB per file, multi-member Free workspaces have a limited number of blocks, and external guests are limited to 10. Plus costs $10 per member per month, and Business costs $20 per member per month; yearly payment saves up to 20%. Paid plans list unlimited guests. Notion says data is encrypted and private, and that Notion AI does not use customer data to train models unless users opt in. Enterprise workspaces get zero data retention with LLM providers.

QOwnNotes is a free, GPL-licensed note-taking application built around plain-text Markdown files. Notes stay in a folder on your computer, and the app does not sync notes or media itself; you can choose a separate sync client such as Nextcloud or ownCloud. Those services can also provide note sharing, task lists, note history, and access to trashed notes. The editor offers Markdown highlighting and preview, hierarchical tags and subfolders, wiki-style links, Vim mode, and portable mode. Optional encryption includes built-in AES-256 and custom methods such as PGP. You can import from Evernote or Joplin, or work with existing text and Markdown files directly. QOwnNotes is available for GNU/Linux, macOS, Windows, Android, and the web, with a browser extension for clipping selected text, screenshots, and bookmarks. A web companion sends phone photos to the current desktop note. Integrations include Nextcloud, ownCloud, Dropbox, Syncthing, Seafile, CalDAV, and Git. The software is open source, with no paid plans stated.