Numbris Purchase & Suppliers vs xtraCHEF

Numbris Purchase & Suppliers manages a purchase-order-to-payment workflow with supplier ledgers and landed cost allocation. Teams can draft, approve, and send branded purchase orders as Arabic or English PDFs by email or WhatsApp. Partial receipts leave an order open for quantities still outstanding. The module compares ordered and received quantities with supplier invoice quantities and prices, flagging mismatches for review. Batch payments can allocate one bank transfer across invoices while tracking partial residuals per invoice. Freight, duties, and clearance can be distributed across received items by value or weight.

The supplier ledger lists purchase orders, goods received notes, bills, payments, and credit notes in chronological order with a running balance. Numbris also tracks last, average, and trend prices by supplier and item; multi-step approvals can use amount thresholds, with approver actions and variance approvals logged. It runs in a browser without installation, and its POS works on modern Android or iOS tablets. Plans start at $25 a month. Every plan starts with a seven-day full-feature trial without a credit card. The company describes itself as early with one live customer.

xtraCHEF by Toast is restaurant back-office software for invoice automation, recipe costing, inventory management, and cost reporting. It is described for US restaurants and hospitality groups tracking ingredient costs, margins, and purchasing data, with support for multiple locations. Invoice processing supplies line-item details for reviewing cost changes. Recipe tools calculate plate costs and gross margins using fluctuating ingredient prices, labor, and sales information. Inventory tools are intended to manage stock and reduce waste. Listed integrations include QuickBooks Online, Toast, Sage Intacct, Compeat, CTUIT, Restaurant365, Xero, ChefTec, Oracle E-Business Suite, and Jonas Club Software. xtraCHEF says digitized invoice data reaches QuickBooks Online within 24 hours. Access is available through Android and Apple apps and a web portal. Onboarding includes setup by a Customer Success Representative and typically takes one hour to get started. Three plans are listed: Starter, On the House, and Chef's Choice, with prices on request and monthly or yearly-upfront billing. Vendor statement reconciliation is unavailable in On the House, opt-in in Starter, and included in Chef's Choice. Support can be reached by email, with a stated aim to respond in less than 24 hours. Only the highest-level employees can change payment data or add vendors.