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xtraCHEF

xtrachef.com

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Spec score 6.7 #14 of 34 in Restaurant Accounting Software

What it is

xtraCHEF by Toast is restaurant back-office software for invoice automation, recipe costing, inventory management, and cost reporting. It is described for US restaurants and hospitality groups tracking ingredient costs, margins, and purchasing data, with support for multiple locations. Invoice processing supplies line-item details for reviewing cost changes. Recipe tools calculate plate costs and gross margins using fluctuating ingredient prices, labor, and sales information. Inventory tools are intended to manage stock and reduce waste. Listed integrations include QuickBooks Online, Toast, Sage Intacct, Compeat, CTUIT, Restaurant365, Xero, ChefTec, Oracle E-Business Suite, and Jonas Club Software. xtraCHEF says digitized invoice data reaches QuickBooks Online within 24 hours. Access is available through Android and Apple apps and a web portal. Onboarding includes setup by a Customer Success Representative and typically takes one hour to get started. Three plans are listed: Starter, On the House, and Chef's Choice, with prices on request and monthly or yearly-upfront billing. Vendor statement reconciliation is unavailable in On the House, opt-in in Starter, and included in Chef's Choice. Support can be reached by email, with a stated aim to respond in less than 24 hours. Only the highest-level employees can change payment data or add vendors.

Spec sheet

Purpose
xtraCHEF by Toast is restaurant back-office software for invoice automation, recipe costing, inventory management, and cost reporting.Read 4 Oct 2026 · pos.toasttab.com
Integrations
The maker lists integrations including QuickBooks Online, Toast, Sage Intacct, Compeat, CTUIT, Restaurant365, Xero, ChefTec, Oracle E-Business Suite, and Jonas Club Software.Read 4 Oct 2026 · xtrachef.com
Support
The support page says users can email [email protected] and that the team aims to respond in less than 24 hours.Read 4 Oct 2026 · xtrachef.com
Headquarters
The about page describes xtraCHEF as co-headquartered in NYC and Philadelphia.Read 4 Oct 2026 · xtrachef.com
Founding
The about page says xtraCHEF was founded in 2015 by Andy Schwartz, Bhavik Patel, and Chaz Brown.Read 4 Oct 2026 · xtrachef.com
Inventory
The product page describes inventory management tools intended to help reduce waste and manage inventory.Read 4 Oct 2026 · pos.toasttab.com
Invoice processing
It automates invoice processing and provides line-item details to analyze cost changes.Read 4 Oct 2026 · pos.toasttab.com
Mobile access
The maker says its app works on Apple and Android devices and offers a web portal.Read 4 Oct 2026 · xtrachef.com
Onboarding
An xtraCHEF Customer Success Representative sets users up as part of the Onboarding package, which typically takes one hour to get started.Read 4 Oct 2026 · xtrachef.com
Plan differences
The feature matrix marks vendor statement reconciliation as unavailable in On the House, opt-in in Starter, and included in Chef's Choice.Read 4 Oct 2026 · xtrachef.com
QuickBooks Online
xtraCHEF says it delivers digitized invoice data to QuickBooks Online within 24 hours.Read 4 Oct 2026 · xtrachef.com
Recipe costing
Recipe tools report plate costs and gross margins using fluctuating ingredient prices, labor, and how products are sold.Read 4 Oct 2026 · pos.toasttab.com
Security and permissions
A maker-published guide says only the highest-level employees can change payment data or add vendors.Read 4 Oct 2026 · xtrachef.com
Target customers
The product page describes it as built for US restaurants and hospitality groups tracking ingredient costs, margins, and purchasing data.Read 4 Oct 2026 · pos.toasttab.com

Plans and prices

Chef's Choice Priced on request Monthly or yearly upfront; amount not stated Feature matrix lists all compared features as included Read 4 Oct 2026 · xtrachef.com
On the House Priced on request Monthly or yearly upfront; amount not stated Mobile app and batch upload · line-item recognition · invoice email/EDI excluded · limited AP automation and advanced reporting Read 4 Oct 2026 · xtrachef.com
Starter Priced on request Monthly or yearly upfront; amount not stated Email and EDI · AP automation · advanced reporting · some inventory and recipe features available for opt-in Read 4 Oct 2026 · xtrachef.com

Every xtraCHEF plan and price →

Strong points and limits

Strong points

  • Automates invoice processing
  • Calculates plate costs and gross margins
  • Supports multiple locations
  • QuickBooks data delivered within 24 hours
  • Offers Android, Apple, and web access

Limits

  • Some features require plan opt-in
  • Vendor reconciliation unavailable in On the House

Who it suits

xtraCHEF suits US restaurants and hospitality groups managing invoices, recipes, inventory, and purchasing across locations. It fits teams that need mobile, web, and accounting integrations.

Verdict

xtraCHEF brings invoice, recipe, inventory, and cost reporting functions together with restaurant-focused integrations. Review plan differences and request pricing to determine which package covers required controls.

Where Specifiction places it

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