Online Invoices vs PayPal Invoicing

Online Invoices is a web-based invoicing and business-management service with a free plan and a 14-day trial. It lets users create and send invoices from templates without registering, and supports recurring invoices, online payments, reminders, multi-currency invoicing, and client portals. Staff can create invoices, enter timesheets, and record expenses, with roles, permissions, reports, and action logs; clients and staff can also receive dashboards for tracking invoices and payments. Accounting tools cover income, expenses, profit and loss, tax, and finance reports. Inventory functions include products and warehouses, purchase orders, stock updates, and low-stock notices. The cloud service is accessible from PC and mobile devices, and the maker says it uses 256-bit SSL encryption and automatic backups. PayPal is listed as one payment gateway. Pricing lists Small at $6.50 a month, Silver at $9.95 a month, Gold at $19.95 a month, and Platinum at $39.95 a month. Listed plan limits vary by clients, invoices, subscriptions, estimates, and layouts.

PayPal Invoicing lets freelancers, service professionals, consultants, and small businesses bill clients directly. Users can customize invoices with a company name, brand colors, logo, taxes, discounts, shipping details, and notes, then send them by email, SMS, messaging apps, social media, or QR code. A dashboard tracks whether invoices have been sent, opened, or paid. Templates support recurring billing; automatic reminders and QuickBooks and Xero sync can reduce manual work. Invoices can be created and managed on the web, iOS, and Android, including through the PayPal app. A PayPal account is required to create and send invoices, but clients do not need one to pay. Creating and sending invoices costs nothing; transaction charges apply when customers pay. The listed PayPal and Venmo rate is 3.49% + $0.49 per transaction, and Pay Later is 4.99% + $0.49 per transaction. Fixed fees vary by currency received, and international transactions may add a percentage-based fee. Availability is listed in over 200 markets and 24 currencies.