OpenVolMgr vs WhenToHelp
OpenVolMgr
openvolmgr.orgWhenToHelp
whentohelp.comSide by side
| Figure | OpenVolMgr | WhenToHelp |
|---|---|---|
| Price from | Free | $9.17/mo |
| Free plan | Yes | Yes |
| Free trial | — | Yes |
| Open source | Yes | — |
| Web | Yes | Yes |
| iOS | — | Yes |
| Android | Yes | Yes |
| Self-hosted | Yes | — |
| Plans published | 3 | 14 |
| Spec score · Event Volunteer Management Software | 8.6 (#6) | 8.4 (#8) |
| Purpose | OpenVolMgr is an open-source resource-management platform aimed at nonprofits, shelters and community-led organizations. | WhenToHelp provides online scheduling for organizations that coordinate volunteers. |
| Security | The documentation lists a guide for setting up multi-factor authentication and for whitelisting approved domains. | The privacy policy says accounts are password-protected and data transmissions use SSL encryption. |
| Self-hosting | OpenVolMgr can be deployed on an organization's own infrastructure and customized from its source repository. | The service is described as online subscription software, with no self-hosting deployment option documented. |
| Support | The knowledge base says ticketing is available for Standard and Enterprise, and the managed deployment offer includes priority support and maintenance. | The maker says support is provided by a US-based center and usually answers email questions within minutes. |
Plans
OpenVolMgr
- Self-hostedFree
- Self-Hosted Community EditionFree
- Managed DeploymentPriced on request
WhenToHelp
- WhenToHelp LiteFree
- 1-10 helpers monthly$16 a month
- WhenToHelp Full Version$16 a month
- 11-30 helpers monthly$33 a month
- 31-60 helpers monthly$54 a month
- WhenToHelp Full Version$66, paid once
- 61-100 helpers monthly$78 a month
- 101-150 helpers monthly$97 a month
- 1-10 helpers annual$110 a year
- WhenToHelp Full Version$110 a year
In their own words
OpenVolMgr
OpenVolMgr is an open-source resource management platform for nonprofits, shelters, and community-led organizations. It organizes specialized teams such as drivers or supervisors and supports secure whitelisted mailing. Dynamic task assignment and automated time tracking record volunteer contributions, while granular permissions and live analytics provide administrative oversight. Staff and volunteers can communicate through direct, secure messaging. Documentation covers recurring shifts, overlapping tasks, verification logic, volunteer groups, and group supervisors. Users can export shift histories as CSV and generate contribution letters. Security guidance includes multi-factor authentication and approved-domain whitelisting. Organizations may self-host on their own infrastructure or request managed deployment with hosting and setup. The managed offer includes priority support and maintenance, while the knowledge base specifies ticketing only for Standard and Enterprise. The project began in a local homeless shelter and was iterated with staff feedback. Self-hosted use is free, with Android, web, and self-hosted platforms.
WhenToHelp
WhenToHelp is online scheduling software for organizations coordinating volunteers. Coordinators can build recurring schedules, start from templates, and move shifts with drag-and-drop tools. AutoFill assigns shifts based on volunteer preferences and scheduling constraints. Volunteers can enter time preferences, request time off, take open shifts, and trade shifts through the Tradeboard. Email and text notifications can alert volunteers to schedules and changes. Schedules have configurable views and can be printed; schedule data export is listed as a Full Version feature. Schedules can also be viewed in Google Calendar and Outlook, with automatic export to both. The service is available on the web, Android, and iOS, while its mobile version opens in a phone or tablet browser without a required app download. WhenToHelp Lite is free with limits of 250 volunteers, 100 shifts per week, and 18 months of past schedule information. The Full Version starts at $16 a month for 1–10 helpers. A 30-day trial is available without a credit card.