Patriot I-9 vs Zeal Onboard

Patriot I-9 provides employers with web-based electronic Form I-9 and E-Verify software. Its guided online process checks I-9 entries for errors, and users can submit an employee's E-Verify case from the electronic form. The service tracks expiring work authorization and other deadlines, sending alerts by email. Employers can search stored I-9s, print them as PDFs, and create reports by jobsite, department, and geographic location. Internet access allows records to be managed across company locations. A federal contractor service can submit existing I-9s to E-Verify for the customer and provide real-time reports across locations. Administrator permission levels control access, while an audit log tracks actions relating to an I-9. The company describes Patriot I-9 as an official DHS designated agent and says DHS quality-checks its online I-9 annually. Training, setup, and support are included. The cloud-based service requires no installation or downloads. Seat licenses and E-Verify have no charge; stored forms cost $1.25 per month, and each new I-9 created and confirmed as compliant costs $3.00 USD.

Zeal Onboard automates onboarding for 1099 and W-2 workers, combining documents, tax forms, e-signatures, certifications, and remote I-9 with E-Verify. Employers can configure what information to collect and invite workers through a link. The remote I-9 process supports reviews, mobile image capture, location sharing, and E-Verify confirmation. Customers can upload their own documents, add data fields, and set rules for which workers receive each document. The same flow can collect later changes, including tax withholding updates, licenses, certifications, and other paperwork. Onboarding can be branded or customized through the API, then offered as an embedded flow or link. Workers can use a desktop or mobile browser, or a white-labeled mobile app when enabled. Zeal lists integrations for ATS, timekeeping, benefits, registration, background screening, and tax registration; its API can connect internal systems and other tools. The company says it maintains SOC 2 certification and provides implementation, migration, configuration, integration help, and continuing support. Pricing is on request.