Pleo vs Ramp Mileage Reimbursement

Pleo combines company spending cards with tools for managing business expenses and payments. It supports expense management, reimbursements, cash management, accounts payable, and multi-currency use, with real-time expense tracking and automated expense reports. Depending on the plan, businesses can set card limits, approval workflows, and AI-powered spending guidelines. Pleo lists integrations including Xero, NetSuite, QuickBooks, SAP SuccessFactors, FreeAgent, Xledger, Twinfield, and BambooHR. It runs on the web, Android, and iOS, and provides an API. Pleo says it encrypts data in transit using TLS 1.2 with AES256 and SHA384 and stores and processes customer data in AWS data centers in Ireland. Its listed compliance information includes PCI-DSS, GDPR adherence, Google's Cloud Application Security Assessment, and a Cloud Security Alliance CAIQ self-assessment. Plans start at £8 a month, billed monthly; Build is £14 a month per user, billed yearly, and Optimise is £18 a month per user, billed yearly. A free trial is offered for Start and Build.

Ramp Mileage Reimbursement tracks employee trips, calculates reimbursable distance, applies mileage rates, and routes claims for approval. Employees can record trips with live GPS, calculate routes through Google Maps, or enter mileage manually. The service can deduct commuting miles when required, and policies can require a memo or trip purpose and use multi-layer approvals; submitters cannot approve their own expenses. Approved reimbursements are paid by ACH or international wire, and Ramp says most arrive within three business days. Built-in local mileage rates are available for the United States, United Kingdom, Canada, Germany, France, Spain, Australia, Ireland, and Poland. Approved claims sync automatically to an accounting provider, with listed integrations including QuickBooks Online, Xero, NetSuite, Sage Intacct, and Microsoft Dynamics 365 Business Central. The product runs on web, iOS, and Android. Ramp offers a free plan for domestic reimbursements and a 30-day trial; paid plans start at $15/user/mo, plus a platform fee based on team size for Ramp Plus. The product is aimed at finance teams handling employee mileage within corporate spend.