Pool Brain vs Pool Guy

Pool Brain is pool service management software for companies, including larger businesses and teams that want to grow. Staff can create quotes on the web or in the app, and approved quotes automatically become jobs. The platform supports automatic or manual invoices and payments, with flat-rate or per-visit billing and advance or arrears billing. Route tools include one-click optimization, drag-and-drop stops, and real-time progress. Custom guided workflows can require technicians to complete tasks in a set order and at set times. The app calculates chemical dosage recommendations from technician-entered readings and tracks chemical use and costs; the Orenda Calculator supports automatic dosing and LSI calculations. The technician app works without a cell signal and syncs job data when connectivity returns. Pool Brain also supports two-way QuickBooks Online synchronization, though invoice edits containing bundle line items do not sync back. A customer portal shows past job and route-stop details. It runs on the web, iOS, and Android, and offers a 30-day free trial. The pricing page does not display a subscription price.

Pool Guy is a mobile and web app for pool service businesses and sole traders to manage customer pools, schedules, chemistry, repairs and billing. It is exclusively for businesses; individual pool owners cannot register or access it. Customer records can contain multiple pools, specifications, service histories, visit logs and photos. Chemical dosage calculators accompany tools for recording water readings, applications and chemistry trends. Businesses can schedule recurring visits, create invoices, track payments and manage repair work orders, parts and profitability; payment processing itself is excluded from billing and revenue tracking. Owner, Admin and Technician roles support team access, and multiple companies can keep subscriptions and data separate. Technicians can record data poolside offline and sync when connectivity returns. The app runs on Android, iOS and web, with requirements including iOS 13 or later, Android 6.0 or later, a modern browser and internet access. New users receive a 30-day free trial that requires payment details and automatically converts to a paid subscription unless cancelled. Subscription tiers set usage limits; exceeding them can restrict features or adding records.