Pool Brain vs Pool Office Manager
Pool Brain
poolbrain.com
Pool Office Manager
poolofficemanager.comSide by side
| Figure | Pool Brain | Pool Office Manager |
|---|---|---|
| Price from | — | $25/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 0 | 3 |
| Spec score · Pool Service Software | 8.0 (#11) | 8.1 (#10) |
| Headquarters | Phoenix, AZ, United States | 4179 Lyman Dr, Columbus, OH 43026, United States |
| Integrations | Pool Brain describes two-way QuickBooks Online synchronization for customer details, invoices, payments, refunds, products and other data. | The site lists QuickBooks Online, QuickBooks Desktop and Stripe integrations. |
| Purpose | Pool Brain provides software for managing pool service businesses. | Pool Office Manager is software for seasonal pool service and repair companies that combines scheduling, chemicals, inventory, quotes, contracts, invoicing and reporting. |
| Security | The Terms of Service say Pool Brain has implemented reasonable administrative, technical and physical information security practices for customer data. | The pricing page states that the service uses cloud-based infrastructure, encrypted data and automatic backups. |
| Support | Pool Brain's help center provides support articles, and its site offers a demo booking link. | Support is offered through a support center, [email protected] and phone number 614-710-0074 ext 3. |
Plans
Pool Office Manager
- Additional user$25 a month
- QuickBooks Online integration$25 a month
- First user$125 a month
In their own words
Pool Brain
Pool Brain is pool service management software for companies, including larger businesses and teams that want to grow. Staff can create quotes on the web or in the app, and approved quotes automatically become jobs. The platform supports automatic or manual invoices and payments, with flat-rate or per-visit billing and advance or arrears billing. Route tools include one-click optimization, drag-and-drop stops, and real-time progress. Custom guided workflows can require technicians to complete tasks in a set order and at set times. The app calculates chemical dosage recommendations from technician-entered readings and tracks chemical use and costs; the Orenda Calculator supports automatic dosing and LSI calculations. The technician app works without a cell signal and syncs job data when connectivity returns. Pool Brain also supports two-way QuickBooks Online synchronization, though invoice edits containing bundle line items do not sync back. A customer portal shows past job and route-stop details. It runs on the web, iOS, and Android, and offers a 30-day free trial. The pricing page does not display a subscription price.
Pool Office Manager
Pool Office Manager is software for seasonal pool service and repair companies, combining scheduling, chemicals, inventory, quotes, contracts, invoicing, and reporting. It handles recurring and one-off jobs, weather delays, technician status and progress, and route optimization. Its iOS and Android app syncs job details with the office and includes a chemistry calculator that calculates dosing from entered readings.
Inventory tools track chemicals and parts by warehouse or vehicle and include barcode scanning. GPS features provide live tracking, historical location records, and map-based appointment views. For billing, POM creates one-off, recurring, and bulk invoices, supports custom chemical billing, and offers two-way QuickBooks synchronization. CRM functions include text and email quotes, digital signatures, automatic contract storage, and conversion from quote to job to invoice. It also provides customizable service reports, job-cost and service-time analysis, and an API for data exchange. Pricing starts at $125/mo, and a 30-day trial is available. Texting costs $10.00 monthly plus $0.02 per SMS message or picture sent through the application.