Pool Office Manager
poolofficemanager.com
What it is
Pool Office Manager is software for seasonal pool service and repair companies, combining scheduling, chemicals, inventory, quotes, contracts, invoicing, and reporting. It handles recurring and one-off jobs, weather delays, technician status and progress, and route optimization. Its iOS and Android app syncs job details with the office and includes a chemistry calculator that calculates dosing from entered readings.
Inventory tools track chemicals and parts by warehouse or vehicle and include barcode scanning. GPS features provide live tracking, historical location records, and map-based appointment views. For billing, POM creates one-off, recurring, and bulk invoices, supports custom chemical billing, and offers two-way QuickBooks synchronization. CRM functions include text and email quotes, digital signatures, automatic contract storage, and conversion from quote to job to invoice. It also provides customizable service reports, job-cost and service-time analysis, and an API for data exchange. Pricing starts at $125/mo, and a 30-day trial is available. Texting costs $10.00 monthly plus $0.02 per SMS message or picture sent through the application.
Spec sheet
- Purpose
- Pool Office Manager is software for seasonal pool service and repair companies that combines scheduling, chemicals, inventory, quotes, contracts, invoicing and reporting.Read 1 Oct 2026 · poolofficemanager.com
- Integrations
- The site lists QuickBooks Online, QuickBooks Desktop and Stripe integrations.Read 1 Oct 2026 · poolofficemanager.com
- Security
- The pricing page states that the service uses cloud-based infrastructure, encrypted data and automatic backups.Read 1 Oct 2026 · poolofficemanager.com
- Support
- Support is offered through a support center, [email protected] and phone number 614-710-0074 ext 3.Read 1 Oct 2026 · poolofficemanager.com
- Headquarters
- 4179 Lyman Dr, Columbus, OH 43026, United StatesRead 28 Sep 2026 · poolofficemanager.com
- Founded
- 2014Read 28 Sep 2026 · poolofficemanager.com
- Availability
- The terms state that hosted services are intended to be available at least 99.0% of the time per calendar month, subject to listed exceptions.Read 1 Oct 2026 · poolofficemanager.com
- Chemical calculator
- The mobile tools include an integrated chemistry calculator that calculates dosing from entered readings.Read 1 Oct 2026 · poolofficemanager.com
- CRM
- CRM capabilities include text and email quotes, instant digital signatures, automatic contract storage and quote-to-job-to-invoice conversion.Read 1 Oct 2026 · poolofficemanager.com
- GPS
- The product provides live GPS tracking, historical location records and map-based appointment views.Read 1 Oct 2026 · poolofficemanager.com
- Inventory
- Inventory features track chemicals and parts by warehouse or vehicle and include integrated barcode scanning.Read 1 Oct 2026 · poolofficemanager.com
- Invoicing
- POM creates one-off, recurring and bulk invoices and supports QuickBooks two-way synchronization and custom chemical billing.Read 1 Oct 2026 · poolofficemanager.com
- Messaging fees
- The terms list a $10.00 monthly texting fee plus $0.02 per SMS message or picture sent through the application.Read 1 Oct 2026 · poolofficemanager.com
- Mobile app
- POM provides a mobile app for iOS and Android, accessible by phone and tablet, with job details synchronized to the office.Read 1 Oct 2026 · poolofficemanager.com
- Reporting and API
- POM offers customizable service reports, job-cost and service-time analysis, plus an API for data exchange with third-party accounting and business systems.Read 1 Oct 2026 · poolofficemanager.com
- Scheduling
- The platform supports recurring and one-off jobs, weather and delay handling, real-time technician status and job progress, and route optimization.Read 1 Oct 2026 · poolofficemanager.com
Plans and prices
Additional user $25 a month $25 /mo per additional user · seasonal users can be deactivated Read 1 Oct 2026 · poolofficemanager.com
QuickBooks Online integration $25 a month +$25/mo optional integration add-on Read 1 Oct 2026 · poolofficemanager.com
First user $125 a month $125 /mo first user · month-to-month · unlimited customers, jobs and pictures Read 1 Oct 2026 · poolofficemanager.com
Strong points and limits
Strong points
- Supports recurring and one-off jobs.
- Inventory tracking includes barcode scanning.
- Mobile app runs on iOS and Android.
- QuickBooks synchronization works both ways.
- Includes a 30-day trial.
Limits
- No free plan is listed.
- Texting costs $10.00 monthly plus per-message fees.
- First user plan starts at $125/mo.
Who it suits
It suits seasonal pool service and repair businesses managing recurring visits, technicians, chemicals, and customer billing. Mobile job details and chemistry calculations may be useful for field technicians.
Verdict
Pool Office Manager brings field scheduling, inventory, quoting, and billing into one system for pool service operations. Account for the separate texting fees alongside the starting plan price.
Where Specifiction places it
- Pool Service Software#10 of 258.1
