Pool Brain vs PoolCarePRO
Pool Brain
poolbrain.comPoolCarePRO
poolcarepro.comSide by side
| Figure | Pool Brain | PoolCarePRO |
|---|---|---|
| Price from | — | $39.95/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| Plans published | 0 | 4 |
| Spec score · Pool Service Software | 8.0 (#11) | 8.8 (#2) |
| Billing | The platform supports automatic or manual invoices and payments, including flat-rate or per-visit billing and advance or arrears billing. | The application generates invoices and monthly statements for mail or email, and online credit card processing is an add-on available to all membership levels. |
| Privacy | The Privacy Policy says the platform may collect contact details, service information, device details and usage data. | The privacy statement says customer email addresses and personal customer information are not distributed or shared with third parties. |
| Purpose | Pool Brain provides software for managing pool service businesses. | PoolCarePRO is a pool service management application designed for pool care service businesses and pool service professionals. |
| QuickBooks integration | Pool Brain supports two-way automatic syncing with QuickBooks Online for customer information, invoices, payments, and other mapped fields. | A March 11, 2025 announcement says PoolCarePRO offers QuickBooks Online integration through an API connection. |
| Security | The Terms of Service say Pool Brain has implemented reasonable administrative, technical and physical information security practices for customer data. | The security statement describes SSL encryption, unique usernames and passwords, encoded session IDs, and hosting with a firewall. |
| Support | Pool Brain's help center provides support articles, and its site offers a demo booking link. | Technical support hours are Monday through Friday, 8 AM to 4 PM Arizona time, with email and call or text contact options listed. |
| Trial | A Pool Brain comparison page lists a 30 day free trial. | The maker offers the full application with full support free for 30 days and says no credit card is required. |
Plans
PoolCarePRO
- PRO$39.95 a month
- PREMIUM$49.95 a month
- GOLD$69.95 a month
- PLATINUM$99.95 a month
In their own words
Pool Brain
Pool Brain is pool service management software for companies, including larger businesses and teams that want to grow. Staff can create quotes on the web or in the app, and approved quotes automatically become jobs. The platform supports automatic or manual invoices and payments, with flat-rate or per-visit billing and advance or arrears billing. Route tools include one-click optimization, drag-and-drop stops, and real-time progress. Custom guided workflows can require technicians to complete tasks in a set order and at set times. The app calculates chemical dosage recommendations from technician-entered readings and tracks chemical use and costs; the Orenda Calculator supports automatic dosing and LSI calculations. The technician app works without a cell signal and syncs job data when connectivity returns. Pool Brain also supports two-way QuickBooks Online synchronization, though invoice edits containing bundle line items do not sync back. A customer portal shows past job and route-stop details. It runs on the web, iOS, and Android, and offers a 30-day free trial. The pricing page does not display a subscription price.
PoolCarePRO
PoolCarePRO is a management application for pool service businesses and professionals, covering schedules, field work, customer records, and billing. Customer profiles can hold equipment details, service history, repairs, gate codes, and photos. Teams can schedule recurring services, manage routes and work orders, and track chemistry readings. Technicians can enter and track readings on mobile devices; the service says it works over a 4G connection without WiFi. Templates send automatic email or SMS notices when services are scheduled or completed, optionally including chemical results and treatments. Reports cover accounting, customers, services, work orders, and more, with export in various formats. The application creates invoices and monthly statements for mail or email. Online credit card processing through Authorize.Net and monthly invoice printing and mailing are add-ons available with any membership level. Administrators can assign feature access by user group. PoolCarePRO is cloud-based and accessible from internet-connected devices, with Android, iOS, and web listed. Paid monthly plans are PRO at $39.95 a month, PREMIUM at $49.95 a month, GOLD at $69.95 a month, and PLATINUM at $99.95 a month. It offers a 30-day trial without a required credit card.