Rapla vs Smartsheet

Rapla is an open-source system for scheduling resources and planning events, including rooms, people, and equipment. Its calendars offer month, week, day, and specialized views, with repeating appointments and conflict checks before saving. Administrators can define resource, person, and event types, assign categories and attributes, and set fine-grained permissions. Rapla exports to PDF and iCal and can email users when a resource is allocated. Data can be stored in a file or in MySQL, PostgreSQL, or HSQLDB. Rapla 2 is labeled stable and can run as a standalone application or in client-server mode; its desktop client supports Linux, Windows, and macOS using Java and OpenWebStart. The interface is available in English and German, with translations of varying completeness in French, Dutch, Polish, Spanish, Finnish, Brazilian Portuguese, and Czech. Rapla 3 describes Exchange sync, a GraphQL API, OAuth 2.0 with PKCE, and sign-in with Microsoft, Google, or Keycloak. Its nightly builds are self-signed, untested, and not for production. The software is free under AGPL-3.0-or-later or Apache-2.0.

Smartsheet provides tools for teams to manage projects and build solutions, from individual workflows to complex portfolios. Work views include grid, Gantt, calendar, table, board, and timeline, though timeline is included with Business and higher plans. Project capabilities include dashboards, reports, forms, formulas, workload tracking, and portfolios, with some features limited by plan. No-code workflows can be automated: Pro includes 250 automations per month, while Business and higher include unlimited automations. Built-in AI can generate formulas, analyze data, summarize content, and help build dashboards. Listed integrations include Jira, Power BI, Salesforce, SAP, ServiceNow, Tableau, Workday, Slack, Microsoft Teams, and Adobe Creative Cloud; connections to ChatGPT, Claude, Gemini, and Microsoft Copilot are described through the Smartsheet MCP Server. Security controls include role-based access, SSO, MFA, external collaboration controls, event reporting, and 24/7 incident monitoring. Plans are paid, with a 30-day trial. Pro costs $9 a month, billed at $9 per Member/month yearly or $12 monthly; Business costs $19 a month, billed at $19 yearly or $24 monthly.