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SPECIFICTION
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Rapla

rapla.org

Free plan WindowsmacOSLinuxSelf-hosted
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Spec score 7.9 #10 of 25 in Resource Management Software

What it is

Rapla is an open-source system for scheduling resources and planning events, including rooms, people, and equipment. Its calendars offer month, week, day, and specialized views, with repeating appointments and conflict checks before saving. Administrators can define resource, person, and event types, assign categories and attributes, and set fine-grained permissions. Rapla exports to PDF and iCal and can email users when a resource is allocated. Data can be stored in a file or in MySQL, PostgreSQL, or HSQLDB. Rapla 2 is labeled stable and can run as a standalone application or in client-server mode; its desktop client supports Linux, Windows, and macOS using Java and OpenWebStart. The interface is available in English and German, with translations of varying completeness in French, Dutch, Polish, Spanish, Finnish, Brazilian Portuguese, and Czech. Rapla 3 describes Exchange sync, a GraphQL API, OAuth 2.0 with PKCE, and sign-in with Microsoft, Google, or Keycloak. Its nightly builds are self-signed, untested, and not for production. The software is free under AGPL-3.0-or-later or Apache-2.0.

Spec sheet

Purpose
Rapla is an open-source system for scheduling resources and planning events, including rooms, people and equipment.Read 8 Oct 2026 · rapla.org
Audience
The maker says universities, schools, hospitals, gyms and seminar houses use Rapla to schedule rooms, people and equipment.Read 8 Oct 2026 · rapla.org
Deployment
Rapla 2 can run as a standalone application or in client-server mode, with a desktop client for Linux, Windows and macOS using Java and OpenWebStart.Read 8 Oct 2026 · rapla.org
Free plan
YesRead 20 Sep 2026 · rapla.org
Integrations
Rapla 3 is described as supporting Exchange sync to booked persons’ Outlook calendars and iCal export; iCal subscription and import are listed as planned.Read 8 Oct 2026 · rapla.org
Support
The maker points users to a wiki, documentation overview, FAQ and GitHub issues, and lists third-party professional support providers.Read 8 Oct 2026 · rapla.org
Founded
2000Read 28 Sep 2026 · rapla.org
Administration
Users can define resource, person and event types, categories, attributes, and fine-grained permissions.Read 8 Oct 2026 · rapla.org
API and identity
Rapla 3 describes a GraphQL API, OAuth 2.0 with PKCE, sign-in with Microsoft, Google or Keycloak, and scoped API keys.Read 8 Oct 2026 · rapla.org
Exports and notifications
Rapla supports PDF and iCal export and can email users when a resource is allocated.Read 8 Oct 2026 · rapla.org
Language support
The interface is available in English and German, with translations of varying completeness in French, Dutch, Polish, Spanish, Finnish, Brazilian Portuguese and Czech.Read 8 Oct 2026 · rapla.org
Release status
Rapla 2 is labeled stable, while Rapla 3 nightly builds are described as self-signed, untested and not for production.Read 8 Oct 2026 · rapla.org
Scheduling
It offers month, week, day and specialized calendar views, repeating appointments, and conflict detection before saving.Read 8 Oct 2026 · rapla.org
Security and privacy
The maker states that rapla.org and its demo are hosted on EU-located infrastructure under a data processing agreement, and that demo entries are visible to other visitors and erased in a nightly reset.Read 8 Oct 2026 · rapla.org
Storage
Rapla can store data in a file or in MySQL, PostgreSQL or HSQLDB.Read 8 Oct 2026 · rapla.org

Plans and prices

Rapla (open-source software) Free Open source under AGPL-3.0-or-later or Apache-2.0 · no paid plans listed Read 8 Oct 2026 · rapla.org

Every Rapla plan and price →

Strong points and limits

Strong points

  • Free, open-source software under two listed licenses
  • Conflict detection and repeating appointments
  • Supports file, MySQL, PostgreSQL, and HSQLDB storage
  • Stable Rapla 2 supports Linux, Windows, and macOS
  • Exports calendars to PDF and iCal

Limits

  • Rapla 3 nightly builds are not for production
  • Some interface translations are incomplete
  • iCal subscription and import are listed as planned

Who it suits

Rapla may suit universities, schools, hospitals, gyms, and seminar houses scheduling rooms, people, and equipment. Its self-hosted deployment and database choices may also fit organizations managing their own installation.

Verdict

Rapla offers flexible resource scheduling, permissions, exports, and deployment options without a listed paid plan. For production use, note that Rapla 2 is labeled stable while Rapla 3 nightly builds are not production-ready.

Where Specifiction places it

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