Volteer vs WhenToHelp
Volteer
volteer.orgWhenToHelp
whentohelp.comSide by side
| Figure | Volteer | WhenToHelp |
|---|---|---|
| Price from | $39/mo | $9.17/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | — | Yes |
| Android | — | Yes |
| Plans published | 3 | 14 |
| Spec score · Event Volunteer Management Software | 7.3 (#26) | 8.4 (#8) |
| Purpose | Volteer provides volunteer operations software for sports clubs to plan work, publish signup links, track gaps, and manage event-day check-in from a live roster. | WhenToHelp provides online scheduling for organizations that coordinate volunteers. |
| Security | Administrative access requires secure sign-in, data access is scoped to each club, and optional compensation bank details are encrypted by the application. | The privacy policy says accounts are password-protected and data transmissions use SSL encryption. |
| Support | The Club plan includes standard support and Club Pro includes priority support. | The maker says support is provided by a US-based center and usually answers email questions within minutes. |
| Trial | The free trial lasts 30 days and does not require a credit card; when it ends, customers can choose a subscription or buy an event pass. | The site offers a 30-day free trial without requiring a credit card. |
Plans
WhenToHelp
- WhenToHelp LiteFree
- 1-10 helpers monthly$16 a month
- WhenToHelp Full Version$16 a month
- 11-30 helpers monthly$33 a month
- 31-60 helpers monthly$54 a month
- WhenToHelp Full Version$66, paid once
- 61-100 helpers monthly$78 a month
- 101-150 helpers monthly$97 a month
- 1-10 helpers annual$110 a year
- WhenToHelp Full Version$110 a year
In their own words
WhenToHelp
WhenToHelp is online scheduling software for organizations coordinating volunteers. Coordinators can build recurring schedules, start from templates, and move shifts with drag-and-drop tools. AutoFill assigns shifts based on volunteer preferences and scheduling constraints. Volunteers can enter time preferences, request time off, take open shifts, and trade shifts through the Tradeboard. Email and text notifications can alert volunteers to schedules and changes. Schedules have configurable views and can be printed; schedule data export is listed as a Full Version feature. Schedules can also be viewed in Google Calendar and Outlook, with automatic export to both. The service is available on the web, Android, and iOS, while its mobile version opens in a phone or tablet browser without a required app download. WhenToHelp Lite is free with limits of 250 volunteers, 100 shifts per week, and 18 months of past schedule information. The Full Version starts at $16 a month for 1–10 helpers. A 30-day trial is available without a credit card.