Vome vs WhenToHelp
Vome
vomevolunteer.comWhenToHelp
whentohelp.comSide by side
| Figure | Vome | WhenToHelp |
|---|---|---|
| Price from | $35/mo | $9.17/mo |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 7 | 14 |
| Spec score · Event Volunteer Management Software | 8.5 (#7) | 8.4 (#8) |
| Company headquarters | LinkedIn lists headquarters at 9145 Rue Boivin, Montreal, Quebec, Canada. | The listed company address is 360 E 1st St #301, Tustin, California 92780. |
| Data location | Vome's privacy policy says user data and backups are stored on servers in Canada and access is logged in an audit trail. | The company says its servers and data are stored in the United States. |
| Headquarters | 2900 Loyalist St, Cornwall, Ontario K6H 6C8, Canada | Tustin, California, USA |
| Purpose | Vome is volunteer management software for recruiting, onboarding, scheduling, tracking hours, and communicating with volunteers. | WhenToHelp provides online scheduling for organizations that coordinate volunteers. |
| Rating on Capterra | 4.6 out of 5 from 37 reviews | 4.5 out of 5 from 8 reviews |
| Rating on G2 | 4.6 out of 5 from 20 reviews | 4.3 out of 5 from 3 reviews |
| Rating on GetApp | 4.6 out of 5 from 37 reviews | 4.5 out of 5 from 8 reviews |
| Rating on Software Advice | 4.6 out of 5 from 37 reviews | 4.5 out of 5 from 8 reviews |
| Security | Vome describes AES-256 encryption at rest, TLS 1.2 or higher in transit, and AWS hosting with high availability, redundancy, and continuous monitoring. | The privacy policy says accounts are password-protected and data transmissions use SSL encryption. |
| Support | Support resources include a knowledge base, email tickets, technical support, onboarding sessions and account reviews, with priority support on higher tiers. | The maker says support is provided by a US-based center and usually answers email questions within minutes. |
| What it does | Vome is a cloud volunteer-management platform covering recruitment, onboarding, scheduling, hour tracking, communication, reporting and analytics. | WhenToHelp is a cloud volunteer scheduling service for creating, publishing, changing and tracking volunteer shifts. |
Plans
Vome
- RecruitFree
- Pro$35 a month
- Enterprise$40 a month
- Pro$45 a month
- Enterprise$65 a month
- Ultimate$80 a month
- UltimatePriced on request
WhenToHelp
- WhenToHelp LiteFree
- 1-10 helpers monthly$16 a month
- WhenToHelp Full Version$16 a month
- 11-30 helpers monthly$33 a month
- 31-60 helpers monthly$54 a month
- WhenToHelp Full Version$66, paid once
- 61-100 helpers monthly$78 a month
- 101-150 helpers monthly$97 a month
- 1-10 helpers annual$110 a year
- WhenToHelp Full Version$110 a year
In their own words
Vome
Vome manages volunteer recruitment, onboarding, scheduling, hour tracking, and communication. Organizations can create application forms with custom questions, file uploads, e-signatures, and embedded shift calendars. Onboarding sequences can combine forms, fillable PDFs, training modules, checklists, and uploads. Scheduling covers one-time and recurring shifts, self-booking, group reservations, and calendar syncing with Google, Outlook, or Apple Calendar.
Hour tracking options include volunteer claims, QR-code check-in, attendance kiosks, and automatic logging based on scheduled shift times. Volunteer apps are available for iOS and Android and are free to download; the service also runs on the web. Every plan includes unlimited volunteers, while paid plans are priced per active administrative seat. Recruit is free forever and includes one application form, one onboarding sequence, 35 default database fields, and unlimited volunteers and admin seats. Pro costs $45 a month per admin seat. Integrations include Salesforce, Zapier, Microsoft Power Automate, Sterling Volunteers, SCORM Cloud, Verified First, and Double the Donation. API integration and custom webhooks are included with Ultimate. Vome describes encryption, hosting, security frameworks, and plan-dependent support.
WhenToHelp
WhenToHelp is online scheduling software for organizations coordinating volunteers. Coordinators can build recurring schedules, start from templates, and move shifts with drag-and-drop tools. AutoFill assigns shifts based on volunteer preferences and scheduling constraints. Volunteers can enter time preferences, request time off, take open shifts, and trade shifts through the Tradeboard. Email and text notifications can alert volunteers to schedules and changes. Schedules have configurable views and can be printed; schedule data export is listed as a Full Version feature. Schedules can also be viewed in Google Calendar and Outlook, with automatic export to both. The service is available on the web, Android, and iOS, while its mobile version opens in a phone or tablet browser without a required app download. WhenToHelp Lite is free with limits of 250 volunteers, 100 shifts per week, and 18 months of past schedule information. The Full Version starts at $16 a month for 1–10 helpers. A 30-day trial is available without a credit card.