Waybook vs Whale
Waybook
waybook.com
Whale
usewhale.ioSide by side
| Figure | Waybook | Whale |
|---|---|---|
| Price from | $99/mo | $249/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 3 | 4 |
| Spec score · Employee Onboarding Software | 7.7 (#20) | 8.7 (#6) |
| Spec score · Standard Operating Procedure Software | 7.6 (#13) | 8.6 (#5) |
| Spec score · Internal Knowledge Base Software | 7.6 (#20) | 8.7 (#8) |
| Integrations | Listed integrations include BambooHR, Google Workspace, Microsoft Teams, Slack, Dropbox, Loom, and others; ClickUp, Monday.com, and Trello connections are described as using Zapier. | Listed integrations include Slack, Salesforce, HubSpot, Microsoft tools, Google Drive, OneDrive, BambooHR, ADP, Asana, monday.com, Zapier and Zoho. |
| Product | Waybook is a business playbook platform for onboarding, process documentation, standard operating procedures, training, and centralized company knowledge. | Whale is an AI-powered SOP and training platform for documenting procedures, organizing company knowledge, and training employees. |
| Security | Waybook says it runs in a dedicated Virtual Private Cloud and encrypts data in transit and at rest using AES-256 and TLSv1.3. | Whale states that it is SOC 2 compliant, GDPR compliant, and HIPAA ready, with customer data encrypted at rest and in transit. |
| Support | The site lists email support at [email protected]; Pro includes enhanced support and Enterprise includes dedicated support. | Whale says its customer success team offers quick answers, coaching sessions, and help migrating existing documentation. |
| Training | Teams can create learning paths, tests, and assessments, and track individual or team completion progress. | Training flows combine role-based learning paths, assignments and quizzes generated from documented knowledge. |
Plans
In their own words
Waybook
Waybook organizes onboarding, procedures, training, and company knowledge in a business playbook platform. Teams can create structured documents using templates, flow charts, videos, images, quizzes, and checklists, and an AI content writer is included. Learning paths, tests, and assessments support training, with progress tracking for individuals and teams. Listed integrations include BambooHR, Google Workspace, Microsoft Teams, Slack, Dropbox, and Loom; connections to ClickUp, Monday.com, and Trello are described as using Zapier. The mobile app is included in every plan, and the platform is available on Android, iOS, and web. Waybook says it uses a dedicated Virtual Private Cloud and encrypts data in transit and at rest with AES-256 and TLSv1.3. Core costs $99 a month billed annually for 20 seats, with additional members at $5 each. Pro costs $198 a month billed annually for 20 seats, with additional members at $10 each. A 7-day trial is available, but there is no free plan.
Whale
Whale is an AI-powered platform for documenting procedures, organizing company knowledge, and training employees. Its Step Recorder captures clicks, video, annotated screenshots, and written instructions. Alice can draft SOPs from prompts or imported Word files, PDFs, PowerPoints, and uploaded videos. Training Flows arrange playbooks, videos, and quizzes into sequences, with assignments by role or group and completion tracking. Employees can reach documented knowledge through a browser extension, mobile access, QR code sharing, or AI chat. Listed integrations include Google Drive, OneDrive, HubSpot, Salesforce, Slack, Gmail, Zapier, and BambooHR. Whale MCP works with Claude, OpenAI, Gemini, and other MCP-compatible tools, and Whale says it is included on every plan at no extra cost. Whale states that it is SOC 2 and GDPR compliant and HIPAA ready, with customer data encrypted at rest and in transit. The free plan includes 10 members, one creator, 20 Playbook items, and 20 AI credits. Scale costs $249 a month billed yearly.