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Appspace Signage
appspace.com
What it is
Appspace Signage broadcasts live updates, announcements, and branded visuals to workplace displays in offices, campuses, and remote sites. Teams can create material from templates for news, dashboards, and live data, or have AI generate signage cards from a written brief. One console publishes content to signage, intranet, chat apps, and mobile, and lets administrators schedule material by time and location, check display connections, and push software updates. Appspace says offline playback continues when the network drops. Video walls combine screens in configurable layouts and are managed alongside standard signage. Named integrations and content sources include Outlook, Google Workspace, Salesforce, Power BI, Zoom, YouTube, Vbrick, MediaStar, and Haivision. The free plan costs nothing and includes one compatible device, two Premium Users, up to two Admins, 5GB storage, and 5GB/month bandwidth. It cannot add device IDs, storage, or bandwidth. Listed security provisions include SOC 2 Type II, ISO 27001, GDPR, SSO/SAML, and role-based access controls.
Spec sheet
- What it does
- Appspace Signage centrally creates, schedules and distributes workplace announcements, dashboards, videos and alerts across displays and other communication channels.Read 15 Oct 2026 · appspace.com
- Purpose
- Appspace Signage broadcasts live updates, announcements, and branded visuals to workplace displays across offices, campuses, and remote sites.Read 4 Oct 2026 · appspace.com
- Integrations
- Listed integrations include Microsoft Outlook, Google Calendar and Workspace, Microsoft Teams, Slack, Webex, Salesforce, Power BI, Zoom, YouTube, Vbrick, MediaStar and Haivision.Read 15 Oct 2026 · appspace.com
- Support
- The pricing page describes base support as including Appspace-managed cloud infrastructure, latest software releases, online documentation, and video tutorials.Read 4 Oct 2026 · appspace.com
- License
- The software is proprietary subscription software licensed for internal business use; the agreement grants access rights rather than source-code rights.Read 15 Oct 2026 · appspace.com
- Headquarters
- Tampa, Florida, United StatesRead 28 Sep 2026 · appspace.com
- Founded
- 2002Read 28 Sep 2026 · appspace.com
- AI content creation
- Appspace Intelligence can generate on-brand signage layouts, text, images and translations from a written brief.Read 15 Oct 2026 · appspace.com
- API and webhooks
- Appspace provides cloud API access and webhooks for customer-built applications, automation and event-driven integrations.Read 15 Oct 2026 · community.appspace.com
- Central publishing
- Administrators can create content once and publish it simultaneously to signage, intranet, messaging applications and mobile devices.Read 15 Oct 2026 · appspace.com
- Company facts
- LinkedIn lists Appspace as privately held, founded in 2002, headquartered in Tampa, Florida, with 201–500 employees.Read 15 Oct 2026 · linkedin.com
- Company history
- Appspace says it started as a digital signage company in 2002.Read 4 Oct 2026 · appspace.com
- Company legal name
- The user agreement identifies the supplier as Appspace, Inc., a Delaware corporation.Read 15 Oct 2026 · appspace.com
- Content creation
- It offers customizable templates for news, dashboards, and live data, and AI can generate on-brand signage cards from a written brief.Read 4 Oct 2026 · appspace.com
- Data protection
- The trust page says customer data is encrypted with TLS 1.2 or higher in transit and AES256 at rest, and backups occur at least every four hours.Read 4 Oct 2026 · appspace.com
- Device management
- The dashboard can remotely show connection status and push software updates to displays.Read 4 Oct 2026 · appspace.com
- Documentation
- The Knowledge Center documents device certification, installation, configuration, troubleshooting, broadcasts and release notes across many device platforms.Read 15 Oct 2026 · docs.appspace.com
- Free-plan device limit
- The pricing FAQ says Appspace Free cannot purchase additional device IDs, storage, or bandwidth.Read 4 Oct 2026 · appspace.com
- Kiosks and wayfinding
- The platform supports interactive touchscreen kiosks with maps, turn-by-turn directions, room and people search, visitor check-in and alerts.Read 15 Oct 2026 · appspace.com
- Limit: authentication
- A Software Advice reviewer says advanced authentication websites can be difficult to use and may require expensive custom APIs.Read 15 Oct 2026 · softwareadvice.com
- Limit: bulk operations
- A Gartner reviewer specifically cites missing bulk edit, assignment and removal functions as a product gap.Read 15 Oct 2026 · gartner.com
- Limit: device synchronization
- Some reviewers report devices going offline or out of sync, stale content and slow loading of cards, channels and menus.Read 15 Oct 2026 · gartner.com
- Limit: interface complexity
- Reviewers report that the admin interface can be clunky, require too many clicks and take time for new users to learn.Read 15 Oct 2026 · gartner.com
- Limit: pricing
- A Software Advice reviewer describes Appspace as expensive when many devices must be connected, while another reports leaving after the free plan ended.Read 15 Oct 2026 · softwareadvice.com
- Notable news: acquisition
- Appspace announced its acquisition of Igloo Software on September 11, 2025.Read 15 Oct 2026 · appspace.com
- Offline playback
- Registered devices cache content locally so signage can continue playing when network connectivity is lost.Read 15 Oct 2026 · appspace.com
- On-premises option
- Appspace offers on-premises licensing and supervised server installation services in addition to its cloud service.Read 15 Oct 2026 · appspace.com
- Ownership and investors
- Crunchbase describes Appspace as a private-equity-backed Tampa company and lists Accel-KKR and LLR Partners among its investors.Read 15 Oct 2026 · crunchbase.com
- Praise: centralized management
- Reviewers value controlling many displays, schedules, room information and workplace communications from one centralized platform.Read 15 Oct 2026 · gartner.com
- Praise: ease of use
- Independent reviewers repeatedly praise the intuitive interface, quick setup, templates and straightforward publishing to many screens.Read 15 Oct 2026 · softwareadvice.com
- Publishing
- Content can be published from one console to signage, intranet, chat apps, and mobile.Read 4 Oct 2026 · appspace.com
- Rating on Apple App Store
- 4.3 out of 5 from 67 ratingsRead 15 Oct 2026 · apps.apple.com
- Rating on Appspace for Devices Apple app
- 4.9 out of 5 from 24 ratingsRead 15 Oct 2026 · apps.apple.com
- Rating on Capterra
- 4.7 out of 5 from 25 reviewsRead 15 Oct 2026 · capterra.com
- Rating on G2
- 4.7 out of 5 from 153 reviewsRead 15 Oct 2026 · g2.com
- Rating on Gartner Peer Insights
- 4.2 out of 5 from 98 reviewsRead 15 Oct 2026 · gartner.com
- Rating on GetApp
- 4.7 out of 5 from 25 reviewsRead 15 Oct 2026 · getapp.com
- Rating on Google Play
- 4.3 out of 5 from 94 reviewsRead 15 Oct 2026 · play.google.com
- Rating on Software Advice
- 4.7 out of 5 from 25 reviewsRead 15 Oct 2026 · softwareadvice.com
- Rating on TrustRadius
- 9 out of 10 from 3 reviewsRead 15 Oct 2026 · trustradius.com
- Remote device management
- The console reports device connection status and can remotely push software updates, restart devices and perform device tasks.Read 15 Oct 2026 · appspace.com
- Scheduling
- Content can be organized in channels and scheduled by time and location through a shared content calendar.Read 15 Oct 2026 · appspace.com
- SDK and extensibility
- Developers can build custom HTML5 cards with the Appspace SDK, plus custom widgets, connectors and assistants.Read 15 Oct 2026 · appspace.com
- Security and compliance
- Appspace advertises SOC 2 Type II, ISO 27001, GDPR, SSO/SAML and role-based access controls.Read 15 Oct 2026 · appspace.com
- Support tiers
- Support ranges from documentation and video tutorials on the free tier to chat, phone, ticket administrators, response-time commitments and customer-success management on higher tiers.Read 15 Oct 2026 · appspace.com
- Supported devices
- Supported environments include ChromeOS, Android, iOS, BrightSign, Cisco, Crestron, LG webOS, Samsung SSP, UWP, MediaVue, Vbrick and Ubuntu.Read 15 Oct 2026 · docs.appspace.com
- Supported platforms
- The device page lists Android, BrightSign, Cisco Webex Board, Chrome OS, iOS, LG WebOS, Linux Ubuntu, macOS, MediaVue, Samsung SSP 6 (Tizen 4), and Windows 10/UWP as kiosk supported platforms.Read 4 Oct 2026 · appspace.com
- System requirements
- Customers must provide compatible hardware, operating-system software, network connectivity and other system elements meeting Appspace documentation requirements.Read 15 Oct 2026 · appspace.com
- Templates and cards
- Its HTML5 cards provide editable templates for announcements, dashboards, feeds, charts, schedules, weather, YouTube and other content types.Read 15 Oct 2026 · appspace.com
- Video walls
- Appspace supports combining multiple screens into a single canvas, including grids, portrait strips and custom configurations.Read 15 Oct 2026 · appspace.com
Plans and prices
Free Free 2 Premium Users · 1 Appspace Device ID · 5GB monthly storage · 5GB monthly bandwidth · credit-card payment only · base support Read 15 Oct 2026 · appspace.com
Enterprise Priced on request month-to-month or annual 50+ Premium Users · 50+ Device IDs · 50GB+ monthly storage · 50GB+ monthly bandwidth · premium or elite support Read 15 Oct 2026 · appspace.com
Express Priced on request month-to-month or annual 25 Premium Users · 25 Device IDs · 25GB monthly storage · 25GB monthly bandwidth · advanced support Read 15 Oct 2026 · appspace.com
Strong points and limits
Strong points
- Publishes to signage, intranet, chat apps, and mobile.
- Schedules content by time and location.
- Dashboard shows display connection status.
- Offline playback continues when the network drops.
- Free plan includes one compatible device.
Limits
- Free plan includes only one compatible device.
- Free plan cannot add device IDs, storage, or bandwidth.
- Free plan includes 5GB storage and 5GB/month bandwidth.
Who it suits
Appspace Signage suits organizations that need to publish scheduled workplace messages and visuals across locations and display types. The free plan is limited to one compatible device and cannot add device IDs, storage, or bandwidth.
Appspace Signage in depth
Read the full write-up
Overview
Appspace Signage is digital signage software for coordinating workplace displays across offices, campuses, and remote sites. It is a strong fit for organizations that want to manage screens alongside employee communications, rather than treating signage as a standalone channel. Its central console and scheduling tools are useful; its free plan is limited to one compatible device.
Key features
Teams can create news, dashboard, and live-data content from customizable templates, or generate on-brand signage cards from a written brief with AI. That gives communications teams a starting point for routine updates without requiring each display item to be built from scratch. Scheduling by time and location lets them target messages such as welcome notices, safety tips, and after-hours alerts to the relevant screens.
One console can publish to signage, intranet, chat apps, and mobile. That reach is valuable when the same workplace update needs to extend beyond people near a display, though organizations seeking only screen publishing may not need the broader channel mix. Named integrations and content sources include Outlook, Google Workspace, Salesforce, Power BI, Zoom, YouTube, Vbrick, MediaStar, and Haivision.
The dashboard shows display connection status and can push software updates remotely, which helps administrators oversee screens across multiple locations. Appspace says offline playback keeps content running if a network connection drops. Video walls can combine screens in configurable layouts and are managed alongside standard signage in the same console.
Security controls include SOC 2 Type II, ISO 27001, GDPR, SSO/SAML, and role-based access. Customer data is encrypted using TLS 1.2 or higher in transit and AES256 at rest, and backups occur at least every four hours. Base support includes Appspace-managed cloud infrastructure, software releases, online documentation, and video tutorials.
Pricing
Appspace uses a freemium model. The Free plan costs nothing and includes 1 compatible device, 2 Premium Users, up to 2 Admins, 5GB storage, and 5GB/month bandwidth. The allowance is clear enough for a small-scale evaluation or a single-screen deployment, but the device ceiling is decisive: Free cannot purchase additional device IDs, storage, or bandwidth. Organizations that need more capacity will need another plan, for which pricing is custom pricing.
The Free plan also includes employee news and SSO support, so its limits are primarily about scale rather than the absence of those capabilities. Its two-user cap makes it a poor fit for a larger communications team, even if one screen and the included storage would otherwise suffice.
Platforms
Appspace lists Android, iOS, Linux, macOS, web, and Windows among its platforms. Its kiosk-supported device list also includes BrightSign, Cisco Webex Board, Chrome OS, LG WebOS, Linux Ubuntu, MediaVue, Samsung SSP 6 (Tizen 4), and Windows 10/UWP. This range suits organizations with a mix of display hardware, but platform support should be matched to the specific devices they intend to deploy.
Who it's for
Appspace Signage is best for organizations that need scheduled, centrally managed displays across sites and value distributing workplace content through intranet, chat, or mobile as well. Its video-wall support and remote device controls also suit deployments where administrators need to oversee more than a single screen. A small organization with just one display can start on Free, but anyone planning a multi-device rollout should look beyond that plan’s fixed caps.
Pros and cons
Pros: Publishing across signage and employee channels makes it possible to carry a workplace message beyond the screen.
Pros: Remote status visibility, software updates, and offline playback address practical needs of multi-site display operations.
Pros: Video-wall layouts share a console with standard signage, avoiding a separate management path for those displays.
Cons: Free supports only one compatible device, and users cannot buy more device IDs, storage, or bandwidth under that plan.
Cons: Free is capped at two Premium Users, which limits collaboration for larger communications teams.
Alternatives
For a broader employee-intranet shortlist, see Employee Intranet Software. Consider MangoApps instead if a paid communications and intranet suite is a better match; its Communications & Intranet plan is $9 a month, billed from 200 employees, with volume pricing and a second-suite discount applied in the listed terms.
HumHub is worth considering if self-hosted, open-source community software is the priority: its Community Edition is offered under AGPLv3, with module marketplace access and community support. Blink is another paid option, with a Core plan at $4.50 a month billed per user per month that includes internal communications, real-time collaboration, and a knowledge hub.
Axero, eXo Platform, Jalios Intranet, Flip, and KenCube Social Intranet are also alternatives to consider.
Verdict
Choose Appspace Signage if your organization needs workplace displays managed centrally, with scheduled publishing, remote device oversight, and a way to carry messages into other employee channels. The free plan is a useful single-device starting point, not a scalable rollout option; organizations that need multiple screens or more users should compare custom-priced plans and alternatives before committing.
Verdict
Appspace Signage combines workplace publishing, scheduling, and display management in one console. Its free plan has a defined device and storage allowance, with no option to add more under that plan.
Where Specifiction places it
- Employee Intranet Software#1 of 289.1
- Portal Software#2 of 289.1
