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BuildBook

buildbook.co

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Spec score 9.0 #1 of 26 in Construction Project Tracking Software

What it is

BuildBook is construction management software for residential custom home builders, remodelers, and specialty contractors. It brings sales, project work, and client communication into one system, with tools for pipeline and contact management, estimates, branded proposals, digital approvals, and a reusable price book. Project features include Gantt scheduling, task management, budgets, change orders, client selections, expense tracking, and file sharing. Project chat rooms, daily logs, client portals, inline comments, notifications, and public links support communication. BuildBook syncs project data, bills, expenses, and invoices with QuickBooks Online, and schedules can sync with iCal. The native iOS and Android apps include device notifications, camera roll access, and video recording; web access is also available. A free plan is limited to one user, and guests can access projects. Paid plans start at $79/user/mo (annual); a 10-day trial includes every feature and requires no credit card. BuildBook is not designed for large commercial firms or tract builders with internal sales teams and custom systems.

Spec sheet

What it does
BuildBook is construction-management software for residential builders, remodelers and specialty contractors.Read 15 Oct 2026 · buildbook.co
Free plan
The pricing page offers a free plan with access to sales and marketing tools for a construction business.Read 4 Oct 2026 · buildbook.co
Paid from
79Read 24 Sep 2026 · buildbook.co
Mobile apps
BuildBook says its native iOS and Android apps provide full feature functionality and device notifications, camera roll access, and video recording.Read 4 Oct 2026 · buildbook.co
Support
Pricing pages promise direct access to human support during trials and subscriptions.Read 15 Oct 2026 · buildbook.co
Headquarters
Greenwich, Connecticut, United StatesRead 28 Sep 2026 · buildbook.co
Maker
The company’s about page identifies Carson and Ryan Miller as BuildBook’s co-founders and says it has operated remotely since day one.Read 4 Oct 2026 · buildbook.co
API and SDK documentation
The official help center documents QuickBooks integration but does not provide public API or SDK reference material.Read 15 Oct 2026 · help.buildbook.co
Availability limitation
The terms provide no uptime or availability guarantee and allow service restrictions.Read 15 Oct 2026 · buildbook.co
Budgeting
Budget tools compare actual project costs with estimates and track change orders, allowances and payments.Read 15 Oct 2026 · buildbook.co
Calendar syncing
Project schedules can be added to mobile and desktop calendars by syncing with iCal.Read 4 Oct 2026 · buildbook.co
Client dashboard
Clients receive a branded dashboard for updates, chat, budgets, selections and tasks.Read 15 Oct 2026 · help.buildbook.co
Client selections
Selections can be organized by room or category with allowances, amounts and reference documents.Read 15 Oct 2026 · buildbook.co
Communication
The product offers project chat rooms, daily logs, client portals, inline comments, notifications, and public sharing links.Read 4 Oct 2026 · buildbook.co
Company facts
LinkedIn lists BuildBook as privately held, founded in 2018, headquartered in New York and employing 11-50 people.Read 15 Oct 2026 · linkedin.com
Documentation
The help center contains dedicated collections for projects, communication, tasks, schedules, financials, selections, people, portfolios and QuickBooks integration.Read 15 Oct 2026 · help.buildbook.co
Expense tracking
Users can attach invoices, bills and receipts to expenses and assign them to budget items or selections.Read 15 Oct 2026 · buildbook.co
Files and media
Projects support storage and sharing of photos, videos, documents and other files.Read 15 Oct 2026 · buildbook.co
Founders
The About page identifies brothers Carson Miller and Ryan Miller as co-founders.Read 15 Oct 2026 · buildbook.co
Free-plan user limit
1Read 24 Sep 2026 · buildbook.co
Google Play data safety
Google Play says the app may share device or other IDs, collects personal information, encrypts data in transit and says data cannot be deleted.Read 15 Oct 2026 · play.google.com
Guest access
YesRead 24 Sep 2026 · buildbook.co
Integration
BuildBook automatically syncs project data, bills, expenses, and invoices with QuickBooks Online.Read 4 Oct 2026 · buildbook.co
Legal owner
BuildBook terms identify Codefied Inc. as the service owner and operator.Read 15 Oct 2026 · buildbook.co
Licence
The service is licensed on a revocable, non-exclusive basis and is not sold to users.Read 15 Oct 2026 · buildbook.co
Limit: Capterra financial depth
Capterra reviewers request stronger invoicing, payment tracking and other financial functions.Read 15 Oct 2026 · capterra.com
Limit: GetApp customization
GetApp summaries report requests for more customization, stronger integrations, improved scheduling and a desktop app.Read 15 Oct 2026 · getapp.com
Limit: iOS app reliability
An App Store reviewer reported freezes, duplicate charges, slow performance and missing notifications.Read 15 Oct 2026 · apps.apple.com
Limit: Software Advice pricing
A Software Advice reviewer said the professional version was too expensive for their organization.Read 15 Oct 2026 · softwareadvice.com
Notable product update
On November 14, 2023, BuildBook announced client invoicing with manual or budget-based invoices, percentage calculations and PDF, web-link or in-person sharing.Read 15 Oct 2026 · buildbook.co
Ownership news
A BuildBook LinkedIn announcement said the company joined forces with Housecall Pro and would receive backing and resources from it.Read 15 Oct 2026 · linkedin.com
Praise: Capterra usability and support
Capterra reviewers repeatedly praise intuitive navigation, ease of use and responsive customer service.Read 15 Oct 2026 · capterra.com
Praise: GetApp simplicity
GetApp summaries say users value the intuitive interface, straightforward onboarding and responsive support.Read 15 Oct 2026 · getapp.com
Praise: Software Advice support
Software Advice reviewers give customer support a 4.8 rating and describe it as responsive and helpful.Read 15 Oct 2026 · softwareadvice.com
Project management
Project management features include Gantt scheduling, task management, budgets, change orders, client selections, expense tracking, and file sharing.Read 4 Oct 2026 · buildbook.co
QuickBooks integration
BuildBook provides QuickBooks Online synchronization for customers, vendors, bills, expenses and invoices.Read 15 Oct 2026 · help.buildbook.co
QuickBooks limits
The accounting integration requires QuickBooks Online Plus or Advanced, works only in the United States with USD, and excludes QuickBooks Desktop.Read 15 Oct 2026 · help.buildbook.co
Rating on Apple App Store
4.1 out of 5 from 16 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on Capterra
4.5 out of 5 from 104 reviewsRead 15 Oct 2026 · capterra.com
Rating on GetApp
4.5 out of 5 from 104 reviewsRead 15 Oct 2026 · getapp.com
Rating on Google Play
3.5 out of 5 from 14 reviewsRead 15 Oct 2026 · play.google.com
Rating on Software Advice
4.5 out of 5 from 104 reviewsRead 15 Oct 2026 · softwareadvice.com
Sales and estimating
The product manages sales opportunities, estimates and client proposals.Read 15 Oct 2026 · buildbook.co
Sales tools
Sales tools include a pipeline, contact management, estimates, branded proposals, digital approvals, and a reusable price book.Read 4 Oct 2026 · buildbook.co
Scheduling
Its schedule uses drag-and-drop editing, Gantt views and iCal calendar synchronization.Read 15 Oct 2026 · buildbook.co
Security and privacy
The privacy policy says it uses commercially reasonable safeguards to preserve the integrity and security of personal information and does not guarantee that transmitted or stored information cannot be accessed, disclosed, altered, or destroyed.Read 4 Oct 2026 · buildbook.co
Security statement
Terms say BuildBook has technical and organizational measures intended to protect personal information, while disclaiming a guarantee against unauthorized access.Read 15 Oct 2026 · buildbook.co
Storage limits
The pricing comparison lists 1 TB of storage for Solo, 5 TB for Team, and 10 TB for Business.Read 4 Oct 2026 · buildbook.co
Sync direction
QuickBooks synchronization pushes financial records from BuildBook to QuickBooks Online; it does not pull data back.Read 15 Oct 2026 · help.buildbook.co
Task management
Tasks support assignments, subtasks, categories, attachments and schedule visibility.Read 15 Oct 2026 · buildbook.co
Team permissions
Project permissions can restrict chat, logs, tasks, schedules, financials, selections and files by user.Read 15 Oct 2026 · help.buildbook.co
Trial and support
The 10-day trial includes every feature, requires no credit card, and includes access to the support team; the pricing page also promises direct access to a real person during trial and as a customer.Read 4 Oct 2026 · buildbook.co
Who it is for
BuildBook says it is designed for residential custom home builders, remodelers, and specialty contractors, and is not for large commercial construction firms or tract builders with internal sales teams and custom software systems.Read 4 Oct 2026 · buildbook.co

Plans and prices

Solo $79 a month Annual Plan; 1 user 1 user Read 24 Sep 2026 · buildbook.co
Team $149 a month Annual Plan; 2–9 users 2–9 users Read 24 Sep 2026 · buildbook.co
Business $279 a month Annual Plan; starting at; 10+ users 10+ users Read 24 Sep 2026 · buildbook.co
Additional Business user $20 a month Monthly add-on Additional Pro Team member on Business plan Read 15 Oct 2026 · help.buildbook.co
Solo (annual plan) $79 a year $ 79/mo, Annual Plan 1 user · unlimited projects · unlimited clients and subs · all features included Read 4 Oct 2026 · buildbook.co
Solo $99 a month Monthly Plan 1 user · unlimited projects · unlimited clients and subs · all features Read 15 Oct 2026 · buildbook.co
Solo (monthly plan) $99 a month Monthly Plan: $99/mo 1 user · unlimited projects · unlimited clients and subs · all features included Read 4 Oct 2026 · buildbook.co
Team (annual plan) $149 a year $ 149/mo, Annual Plan 2–5 users · unlimited projects · unlimited clients and subs · all features included Read 4 Oct 2026 · buildbook.co
Team $179 a month Monthly Plan 2-5 users · unlimited projects · unlimited clients and subs · all features Read 15 Oct 2026 · buildbook.co
Team (monthly plan) $179 a month Monthly Plan: $179/mo 2–5 users · unlimited projects · unlimited clients and subs · all features included Read 4 Oct 2026 · buildbook.co
Additional Business user $200 a year Annual add-on Additional Pro Team member on Business plan Read 15 Oct 2026 · help.buildbook.co
Business (annual plan) $249 a year starting at $ 249/mo, Annual Plan 6–8 users · unlimited projects · unlimited clients and subs · all features included Read 4 Oct 2026 · buildbook.co

Every BuildBook plan and price →

Strong points and limits

Strong points

  • Includes Gantt schedules, budgets, tasks, and change orders
  • QuickBooks Online sync covers project data and financial records
  • iOS and Android apps include notifications and video recording
  • 10-day trial includes every feature and requires no credit card

Limits

  • Free plan is limited to one user
  • Paid plans start at $79/user/mo (annual)
  • Not designed for large commercial firms or tract builders

Who it suits

It suits residential custom builders, remodelers, and specialty contractors who need project, sales, and client communication tools. It is not aimed at large commercial construction firms or tract builders with internal sales teams and custom software systems.

BuildBook in depth

Read the full write-up

Overview

BuildBook is residential construction software that connects sales work, project coordination and homeowner communication. It suits custom home builders, remodelers and specialty contractors that want those workflows together; it is a poor fit for large commercial firms and tract builders with internal sales teams and custom systems.

The breadth is the case for choosing it: proposals can lead into schedules, budgets and client updates, with QuickBooks Online syncing for project finances. The one-user free plan is useful for an individual, but teams must weigh the annual paid starting price and seat bands before committing.

Key features

From estimate to project

A pipeline, contact management, estimates, branded proposals, digital approvals and reusable price book give residential sellers a path from lead to approved work. After the sale, Gantt scheduling, task management, budgets, change orders, client selections, expense tracking and file sharing cover major coordination needs. The Gantt view is particularly relevant to teams that need to track work against a timeline; BuildBook does not claim to be built for large commercial construction or tract-building operations.

Client communication and accounting

Project chat rooms, daily logs, client portals, inline comments, notifications and public sharing links provide several ways to keep clients and project participants informed. Guest access can extend participation beyond the paid-user seats. QuickBooks Online sync automatically carries project data, bills, expenses and invoices, reducing the need to handle that financial handoff separately. Schedules can also sync to iCal calendars.

Mobile and safeguards

BuildBook offers web, iOS and Android access. Its native mobile apps provide the stated full feature set, device notifications, camera-roll access and video recording, useful for teams communicating from job sites as well as desks. The privacy policy describes commercially reasonable safeguards for personal information, but does not guarantee that stored or transmitted information cannot be accessed, disclosed, altered or destroyed.

Pricing

BuildBook has a free plan capped at one user, alongside a 10-day trial of every feature. The trial requires no credit card and includes support-team access. Paid plans are described as including unlimited projects, clients and subcontractors, with the seat count determining the tier. Storage rises from 1 TB on Solo to 5 TB on Team and 10 TB on Business.

Free: The one-user cap makes this an option for an individual assessing the workflow, not a working multi-person team.

Solo: $79 a month billed annually, for one user; the monthly option is $99 a month. Both include unlimited projects, clients and subcontractors and all features. Solo is the entry paid tier for a single operator.

Team: $149 a month billed annually, or $179 a month on the monthly plan. The plan comparison gives a 2–9-user range, while the detailed plan description says 2–5 users; confirm the applicable seat allowance before choosing it. It otherwise includes unlimited projects, clients and subcontractors and all features.

Business: $279 a month billed annually, starting at 10+ users in the plan comparison; the detailed annual option is $249 a year, billed starting at $249/mo, for 6–8 users. The monthly option is $299 a month for 6–8 users. These conflicting seat and annual-price descriptions make it important to confirm the quote for the team size and billing term. Business is aimed at larger teams.

Annual billing lowers the stated monthly price for Solo and Team compared with their monthly options, in exchange for an annual commitment. Business pricing and seat bands require particular care because the comparison and detailed plan descriptions do not align.

Platforms

BuildBook runs on the web, iOS and Android. Mobile apps are described as providing full feature functionality, while iCal syncing lets users add project schedules to mobile and desktop calendars.

Who it's for

BuildBook is best suited to residential custom builders, remodelers and specialty contractors who need sales tools alongside project delivery and homeowner communications. A solo operator can start within the free plan's user cap; teams that need multiple staff, client access and accounting sync should assess the paid seat tier. Large commercial firms and tract builders with internal sales teams and custom software systems should look elsewhere.

Pros and cons

Pros: Sales, project management and client communication sit in one residential workflow, from estimates and approvals through scheduling and daily updates.

Pros: QuickBooks Online sync covers project data, bills, expenses and invoices, while iCal sync can carry schedules into existing calendars.

Pros: A one-user free plan and full-feature 10-day trial without a credit card give individuals a way to evaluate the product before paying.

Cons: The free plan stops at one user, so it does not serve a team without moving to paid seats.

Cons: Business pricing and seat ranges conflict across plan descriptions, so larger teams should verify the applicable price and allowance before budgeting.

Cons: The stated privacy safeguards do not guarantee that information cannot be accessed or changed.

Alternatives

If BuildBook's residential workflow or seat structure is not the right match, these alternatives cover adjacent needs:

Buildxact is another freemium option with a free plan and mobile and web platforms; its Go plan offers five complimentary credits, AI estimating, proposals and Home Depot material ordering.

ClickHome is a paid alternative with a trial and broader platform coverage, including API, Windows and self-hosted options; its Connect plan is a $100 a month optional add-on to Cloud.

Buildern is a paid, trial-based option for teams; its Starter plan is $225 a month billed annually for two seats, with additional users at $81 USD per month and free field workers, subcontractors and vendors.

CPro360 is a paid alternative with a free trial and Android, iOS, web and API platforms.

Hyphen CRM is a paid Android, iOS and web option; its listed plan has no stated price, and a demo is required to speak with sales.

Tenon is a paid alternative with a $49 a month Starter plan billed per user, up to three Builder seats and unlimited Field seats.

Build Method is a paid alternative whose one-user plan is $99 a month, billed $1,188.00 USD annually, with unlimited projects, customers and vendors.

Constructive is a paid alternative with a Maintenance plan at A$60.

Verdict

Choose BuildBook if you run a residential building, remodeling or specialty contracting business and want sales, project delivery and client communication tied together, especially if QuickBooks Online sync matters. Its one-user free plan and broad workflow are compelling starting points; the main reasons to look elsewhere are a larger commercial or tract-building operation, or uncertainty about the seat bands and Business pricing that needs resolving before purchase.

Verdict

BuildBook combines residential construction sales, project management, and client communication, with mobile apps and QuickBooks Online sync. Check the one-user free-plan limit and annual paid starting price against your team’s needs.

Where Specifiction places it

Alternatives to BuildBookAll alternatives →