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Dealer-Mate

dealer-mate.com

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Spec score 9.1 #1 of 58 in Car Dealership Management Software

What it is

Dealer-Mate is dealer management software for car, motorcycle, RV, heavy truck, boat, and equipment dealerships. It supports financing and insurance, plus creating and recapping in-house, bank, lease, or cash deals. Inventory can be sorted, filtered, and published to dealer websites and third-party sites; listed connections include Kelley Blue Book, Black Book, Craigslist, Cars.com, Autotrader.com, eBay Motors, and Facebook. Its web-based CRM includes lead, showroom, business-development, auto-trade, database, and reporting modules, with no per-user fees according to the maker. Parts and Service supports work orders, mechanic scheduling, estimates, invoices, barcodes, and service histories. Dealer-Mate also integrates with Dealertrack and says users can submit deals to more than 1,000 lenders. It is offered through cloud/web and local desktop options across web, Windows, macOS, iOS, and Android. Cloud Monthly costs $119 a month; Cloud Quarterly costs $99 a month, billed quarterly at 297.00 USD; Cloud Annual costs $79 a month, billed annually at 894.00 USD. Local desktop monthly costs $65 a month, and Local Area Network costs 350.00 USD once for up to three workstations. A 30-day trial is listed, but there is no free plan.

Spec sheet

What it does
Dealer-Mate is dealership-management software covering inventory, deals, financing and insurance, collections, websites, CRM, parts and service.Read 20 Oct 2026 · dealer-mate.com
Product
Dealer-Mate is dealer management software for car, motorcycle, RV, heavy truck, boat and equipment dealerships.Read 5 Oct 2026 · dealer-mate.com
Platforms
Dealer-Mate 2.0 is browser-based and described as compatible with all operating systems and browsers; its download page also describes Enterprise 1.5 access using PC, Mac, iPad, iPhone, Android devices and tablets.Read 5 Oct 2026 · dealer-mate.com
Support
The pricing page says plans include online installation and training, tech support, software updates and forms programming; the contact page lists support at (323) 525-0747.Read 5 Oct 2026 · dealer-mate.com
Headquarters
Los Angeles, California, United StatesRead 28 Sep 2026 · dealer-mate.com
Founded
1987Read 28 Sep 2026 · dealer-mate.com
BHPH and LHPH
The system supports buy-here-pay-here and lease-here-pay-here workflows, including payment histories and late-charge handling.Read 20 Oct 2026 · dealer-mate.com
Company history
Dealer-Mate says it was established in 1987 as a custom-software provider for automobile dealers.Read 20 Oct 2026 · dealer-mate.com
Company history and location
Dealer-Mate says it was established in 1987 and gives its address as 11500 Olympic Blvd. Suite 400, Los Angeles, California 90064.Read 5 Oct 2026 · dealer-mate.com
Compliance claim
The homepage says Dealer-Mate 2.0 was reviewed for compliance with Chapter 348 of the Texas Finance Code by the Texas OCCC software list.Read 20 Oct 2026 · dealer-mate.com
Credit reporting
The credit-reporting tool formats buyer and co-buyer payment data to Metro 2 and checks submissions for errors before sending.Read 20 Oct 2026 · dealer-mate.com
CRM
The web CRM includes Internet Lead Manager, Showroom Control Manager, Business Development Center, Auto-Trade, database and reporting modules.Read 20 Oct 2026 · dealer-mate.com
CRM pricing
The maker states that its CRM has no per-user fees and supports multi-location architecture.Read 20 Oct 2026 · dealer-mate.com
Customer footprint
The maker claims more than 4,500 clients nationwide and use in all 50 U.S. states and all Canadian provinces.Read 20 Oct 2026 · dealer-mate.com
Data conversion
Dealer-Mate says it can extract and transfer data from a previous DMS into its system.Read 20 Oct 2026 · dealer-mate.com
Demo limitation
The download page warns that most settings are disabled in the demo account and directs prospects to request a live demo for deeper evaluation.Read 20 Oct 2026 · dealer-mate.com
Desktop and network deployment
The maker offers a Windows desktop application and a local computer or local-network deployment alongside cloud access.Read 20 Oct 2026 · dealer-mate.com
Documentation and support
Official support materials include video guides, installation instructions, online training, technical support and software updates.Read 20 Oct 2026 · dealer-mate.com
F&I
The F&I module performs deal calculations from a single screen and supports financing-value rollback adjustments.Read 20 Oct 2026 · dealer-mate.com
Finance and sales
The software supports financing and insurance and creating and recapping in-house, bank, lease or cash deals.Read 5 Oct 2026 · dealer-mate.com
Forms
The forms library contains more than 12,000 state, DMV, bank, warranty and insurance forms, according to the maker.Read 20 Oct 2026 · dealer-mate.com
Headquarters address
The official contact page lists 11500 Olympic Blvd., Suite 400, Los Angeles, California 90064.Read 20 Oct 2026 · dealer-mate.com
Independent BHPH summary
DealersCloud describes Dealer-Mate as offering custom payment schedules, payment-history tracking, collections, recurring and online payments, reminders, credit screening and credit reporting.Read 20 Oct 2026 · dealerscloud.com
Independent company size
Employbl lists Dealer Mate as founded in 1987 with an estimated headcount of 10–50 and no open roles listed.Read 20 Oct 2026 · employbl.com
Independent fit assessment
DealersCloud positions Dealer-Mate for stores wanting BHPH, lease-here-pay-here or rent-to-own without a long commitment.Read 20 Oct 2026 · dealerscloud.com
Independent headquarters
Employbl lists the headquarters as 11500 Olympic Boulevard, Suite 400, Los Angeles, California 90211.Read 20 Oct 2026 · employbl.com
Independent pricing summary
DealersCloud reports cloud monthly, quarterly and annual subscriptions, a desktop option and a one-time local-network fee, with BHPH quoted as an extra module.Read 20 Oct 2026 · dealerscloud.com
Independent tech stack
Employbl lists MySQL, PHP and WordPress in Dealer Mate's technology stack.Read 20 Oct 2026 · employbl.com
Industries
The maker markets versions for used-car, BHPH, LHPH, RV, marine, motorcycle, trailer and commercial-truck dealerships.Read 20 Oct 2026 · dealer-mate.com
Inventory
Inventory records can store VIN, license plate, mileage, title status, costs and stock expenses, with sorting and filtering.Read 20 Oct 2026 · dealer-mate.com
Inventory integrations
The inventory page lists Kelley Blue Book and Black Book integrations and automatic publishing to Craigslist, Cars.com, Autotrader.com, eBay Motors and Facebook.Read 5 Oct 2026 · dealer-mate.com
Inventory publishing
The inventory module publishes listings to dealer websites and destinations including Craigslist, Cars.com, Autotrader.com, eBay Motors and Facebook.Read 20 Oct 2026 · dealer-mate.com
Lender integration
Dealer-Mate integrates with Dealertrack and says users can submit deals to more than 1,000 lenders, including credit unions.Read 5 Oct 2026 · dealer-mate.com
Limit: review evidence
G2 says there are not enough Dealer-Mate reviews to provide buying insight.Read 20 Oct 2026 · g2.com
Limit: training time
A G2 reviewer said the product takes some time or training to understand, while reporting no other significant problems.Read 20 Oct 2026 · g2.com
Parts and service
Parts and Service supports work orders, mechanic task scheduling, branded estimates and invoices, barcode scanning and vehicle service histories.Read 20 Oct 2026 · dealer-mate.com
Praise: dealership workflow
A second validated G2 reviewer described Dealer-Mate as an excellent car and automobile-dealer application.Read 20 Oct 2026 · g2.com
Praise: integrations
A validated G2 reviewer praised integrations with eBay and QuickBooks, the deal dashboard and interface customization.Read 20 Oct 2026 · g2.com
QuickBooks
The maker lists QuickBooks integration among its extra modules and describes it as seamless for Parts & Service.Read 5 Oct 2026 · dealer-mate.com
QuickBooks integration
Dealer-Mate exports deals, inventory, payments and adjustments to QuickBooks and can import a QuickBooks chart of accounts.Read 20 Oct 2026 · dealer-mate.com
Rating on G2
4.5 out of 5 from 2 reviewsRead 20 Oct 2026 · g2.com
Security and hosting
The maker says Dealer-Mate is hosted on AWS Cloud and that version 2.0 requires no additional network or security configuration.Read 5 Oct 2026 · dealer-mate.com
System requirements
The web version requires no installation, special hardware, additional network configuration or additional security configuration and works in a browser.Read 20 Oct 2026 · dealer-mate.com
Trial limitation
The demo account has most settings disabled, and the maker directs users to request a live demo for a deeper review.Read 5 Oct 2026 · dealer-mate.com

Plans and prices

Cloud Monthly $119 a month monthly cancel anytime Read 20 Oct 2026 · dealer-mate.com
Cloud Quarterly $99 a month $297 quarterly 17% saving shown Read 20 Oct 2026 · dealer-mate.com
Cloud Annual $79 a month $894 annually 38% saving shown Read 20 Oct 2026 · dealer-mate.com
Local Desktop Monthly $65 a month Monthly plan Local desktop application Read 21 Sep 2026 · dealer-mate.com
Local Area Network $350, paid once one-time fee up to 3 workstations · larger networks by quote Read 20 Oct 2026 · dealer-mate.com
Local Desktop Application Monthly $65 a month monthly local desktop deployment Read 20 Oct 2026 · dealer-mate.com
Local Desktop Application — Monthly Plan $65 a month $65/month Local desktop application Read 5 Oct 2026 · dealer-mate.com
Cloud or Web-Based DMS — Annual Plan $79 a month Total $894 Annual plan · Save 38% Read 5 Oct 2026 · dealer-mate.com
Special 3 Months Package $79 a month $237 total for 3 months; $119/month after 3 months new customers only · offer shown as expiring 1/1/2026 Read 20 Oct 2026 · dealer-mate.com
Cloud or Web-Based DMS — Quarterly Plan $99 a month Total $297 Quarterly plan · Save 17% Read 5 Oct 2026 · dealer-mate.com
Cloud or Web-Based DMS — Monthly Plan $119 a month $119/month; cancel anytime Cloud or web-based DMS Read 5 Oct 2026 · dealer-mate.com

Every Dealer-Mate plan and price →

Strong points and limits

Strong points

  • Inventory can publish to named third-party sites
  • CRM modules have no per-user fees
  • Parts & Service includes work orders and service histories
  • 30-day trial is listed

Limits

  • No free plan is available
  • Local Area Network fee covers up to three workstations
  • Cloud Monthly costs $119 a month
  • Demo account has most settings disabled

Who it suits

Dealer-Mate is aimed at dealerships across several vehicle and equipment categories. Its cloud and local desktop options may suit buyers choosing between hosted access and an on-premises workstation setup.

Dealer-Mate in depth

Read the full write-up

Dealer-Mate is a dealership management system for retailers of vehicles and equipment, from cars and motorcycles to RVs, boats and heavy trucks. It is best suited to dealerships seeking sales, inventory, CRM and service workflows in one product. Its broad operational scope is compelling, but buyers should weigh the distinct cloud billing commitments and local workstation cap before choosing a plan.

Overview

Dealer-Mate combines deal creation, inventory, customer management and parts and service operations. It supports cash, in-house, bank and lease deals, with financing and insurance, and integrates with Dealertrack to submit deals to more than 1,000 lenders, including credit unions. That makes it relevant to dealerships with varied deal types and financing partners, not only those handling straightforward cash sales.

Inventory records can be sorted and filtered, then uploaded to dealer websites and third-party marketplaces. Kelley Blue Book and Black Book integrations sit alongside automatic publishing to Craigslist, Cars.com, Autotrader.com, eBay Motors and Facebook. That reach is useful for dealers maintaining listings across several channels, though the value depends on whether those destinations fit their sales mix.

Key features

The web-based CRM brings together Internet Lead Manager, Showroom Control Manager, Business Development Center, Auto-Trade, database and reporting modules. Dealer-Mate says it charges no per-user fees, which may make broad team access easier to budget than a seat-priced CRM. SMS messaging, lead source capture and DMS integration are also supported.

The Parts & Service module handles work orders, mechanic task scheduling, branded estimates and invoices, part barcodes and service histories. These functions give dealerships a way to connect repair work and parts records with the wider DMS rather than managing those tasks separately. QuickBooks is offered as an extra module, with the maker describing its connection as seamless for Parts & Service.

Dealer-Mate says its system is hosted on AWS Cloud and that version 2.0 needs no additional network or security configuration. It also offers data conversion from other DMS software, extracting and transferring existing data. Those services can reduce setup friction for a dealership moving systems, although the product’s demo account has most settings disabled; a live demo is the better route to evaluating its workflows in depth.

Pricing

Cloud pricing ranges from $119 a month on the monthly plan, which can be cancelled anytime, to $99 a month billed quarterly at $297 total, or $79 a month billed annually at $894 total. The lower monthly equivalent rewards a longer commitment: the annual plan is the least expensive cloud option, while monthly billing suits buyers who value the ability to cancel anytime.

The local desktop application costs $65 a month. A separate Local Area Network option is a $350.00 USD one-time fee for up to three work stations; larger networks require a call. This workstation ceiling matters for growing teams, and the page presents the desktop monthly plan separately from the network fee, so buyers should confirm which setup matches their needs. There is no free plan, but a 30-day trial is offered.

Plans include online installation and training, technical support, software updates and forms programming. Support is available at (323) 525-0747. The trial’s disabled settings make it a limited preview, so request a live demo before committing to a longer billing term or local setup.

Platforms

Dealer-Mate supports Android, iOS, macOS, web and Windows. The cloud plans are web-based, while the local desktop options provide an alternative for dealerships preferring a local application.

Who it's for

Dealer-Mate is a strong candidate for dealerships that want deal financing, multi-channel inventory publishing, CRM and service operations under one DMS, especially where no per-user CRM fees matter. It is less suited to buyers who need a fully configurable self-guided trial, or teams that may outgrow the local network plan’s three-workstation allowance without arranging a larger network.

Pros and cons

Broad dealership coverage: Deal creation, inventory, CRM and service workflows serve a wide range of vehicle and equipment retailers.

Extensive lender and listing connections: Dealertrack submissions to more than 1,000 lenders and publishing to major marketplaces can support varied sales operations.

No per-user CRM fees: This can simplify CRM budgeting for teams with many staff users.

Cloud savings require commitment: The lowest cloud monthly equivalent is tied to an annual $894 payment.

Local network limit: The $350.00 USD one-time fee covers up to three work stations, with larger networks requiring a call.

Restricted demo account: Most settings are disabled, making a live demo important for evaluating the system fully.

Alternatives

For a broader comparison of customer-management products in this market, browse Automotive CRM Software.

Choose MotorDesk if its £79/month Starter plan, which covers five vehicles for sale and one staff/email account, fits a smaller operation; it excludes online checkout and deal builder. Get My Auto CRM may suit a buyer prioritizing a full automotive CRM with AvaAI and 5,000 text blasts monthly, though its CRM + Ava plan is $695 a month after a 60-day free trial. Consider Tekion ARC CRM, DealerClick CRM, DealerSocket CRM, VinSolutions or Vital Software as other paid CRM options.

DealerPilot is another option for buyers comparing vehicle and staff caps: its Starter plan is £49 a month for up to 25 vehicles and two staff accounts, while Professional is £99 a month for up to 50 vehicles and five staff accounts.

Verdict

Choose Dealer-Mate if your dealership wants one system spanning deals, inventory, CRM and service, and its mix of cloud or local access fits your operating model. Its lender connections and no-per-user-fee CRM are persuasive strengths. Look elsewhere if you need a more open-ended trial or a local workstation arrangement that scales without a three-seat starting cap; request a live demo before making the commitment.

Verdict

Dealer-Mate combines deal management, inventory, CRM, and service workflows, with cloud and local options. Buyers should compare the distinct billing terms and workstation limit, and request a live demo for a deeper review because most demo-account settings are disabled.

Where Specifiction places it

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