Helfertool

Spec sheet

Purpose

Helfertool manages volunteers or staff for events, including online job registration and administration of registered people.Read 9 Oct 2026 · helfertool.org

Deployment

The maker’s admin guide describes self-hosting with Docker and helfertoolctl, or manual deployment as a Django application.Read 9 Oct 2026 · docs.helfertool.org

Access controls

Jobs can be public or internal, and each job can have administrators limited to managing that job’s helpers.Read 4 Oct 2026 · helfertool.org

Authentication

Supported authentication backends are local accounts, LDAP, and OpenID Connect.Read 9 Oct 2026 · docs.helfertool.org

Badges

Badges can be created from a LaTeX template and can include barcodes for access control or privileges.Read 9 Oct 2026 · helfertool.org

Databases

Documented database options include PostgreSQL, MySQL or MariaDB, and SQLite; PostgreSQL is recommended for deployments.Read 9 Oct 2026 · docs.helfertool.org

Dependencies

A self-hosted deployment requires Docker Engine, a database, RabbitMQ, a reverse proxy, and a mail server; PostgreSQL and nginx are recommended.Read 4 Oct 2026 · docs.helfertool.org

Email

Organizers can email helpers, job or shift coordinators, or all registered people, and the system saves a history of sent emails.Read 9 Oct 2026 · helfertool.org

Exports

Event data can be exported to Excel, or key information can be exported as PDF for all jobs or one job.Read 9 Oct 2026 · helfertool.org

Exports and email

Event data can be exported as Excel or PDF, and administrators can email helpers or coordinators with a history of sent messages saved.Read 4 Oct 2026 · helfertool.org

Food handling certificates

For events in Germany, the tool can ask helpers whether they have a food-handling certificate, need to renew it, or have never had one.Read 9 Oct 2026 · helfertool.org

Inventory

Organizers can track loaned items using barcodes on badges and items.Read 9 Oct 2026 · helfertool.org

Job administrators

Each job can have administrators who can manage that job’s helpers but not helpers for other jobs.Read 9 Oct 2026 · helfertool.org

Jobs and shifts

Organizers can create any number of jobs with shifts, start and end times, helper limits, and optional names.Read 9 Oct 2026 · helfertool.org

Language and timezone

The documented languages are English and German, and the timezone is configured for the whole installation rather than per event.Read 4 Oct 2026 · docs.helfertool.org

Registration details

Registration can optionally collect T-shirt sizes and ask about food-handling certificates, including whether one needs renewal.Read 4 Oct 2026 · helfertool.org

Registration links

Admins can create links for registration to events, jobs, or shifts that are not public, and registration through these links remains possible.Read 4 Oct 2026 · docs.helfertool.org

Registration visibility

Jobs can be publicly visible or internal, with links available to access internal jobs.Read 9 Oct 2026 · helfertool.org

Security configuration

The installation guide says a deployment needs a secret key and allowed-host settings, and notes that TLS is required for use with the documented headers.Read 9 Oct 2026 · docs.helfertool.org

Security settings

Configurable protections include account lockout after five failed login attempts for ten minutes, a 12-character minimum for local passwords, and captchas for newsletter registration and password reset by default starting with version 4.0.Read 4 Oct 2026 · docs.helfertool.org

Support and community

The project invites users to open GitHub issues and provides a Matrix room for development and administration discussions.Read 9 Oct 2026 · github.com

Support and source

The maker’s homepage links to documentation, an issue tracker, and source code.Read 4 Oct 2026 · helfertool.org

Where Specifiction places it

• Event Volunteer Management Software#20 of 297.5